Office Administrator Job at D3 Search in Los Angeles

Direct message the job poster from D3 Search

D3 Search is actively seeking an Administrative Manager - Legal Support Staff on behalf of an AMLAW ranked intl. law practice with its headquartered office located in Los Angeles, CA (90071).

Position Title:

• Note: 7+ years relevant law firm support staff supervision/management experience is REQUIRED.

Location/Map:

Employer Work Model:

Flex hybrid 3/2 work model. (3 days onsite & 2 remote)

Position Summary:

We have an immediate opening for an Administrative Manager - Legal Support Staff in our client's headquartered downtown Los Angeles, CA (90071) office.

The Administrative Manager - Legal Support Staff oversees the daily operations of assigned departments for the local offices and reports into the Director of Business Operations.

In this capacity, the Administrative Manager - Legal Support Staff will:

• Manage team(s) and resources responsible for all support functions in designated California offices; Manage team performance and set goals, ensure the team’s continuous professional development;
• Resident in our Los Angeles office;
• Administer the Firm’s initiatives and operations at the local level, such as office implementations, projects, programs and events;
• Advise and administer budget control and maintenance for areas of responsibility;
• Plan office events (onsite and offsite), managing events budgets, and facilitate community outreach programs;
• Partner with internal parties and external resources;
• Manage administrative operations and services for assigned offices, including client support services, office services, and facilities. Administer the Firm’s initiatives and operations as assigned, including but not limited to office process implementation projects, programs, events, new hire orientations and employee departures;
• Work collaboratively with cross-functional teams and departments across offices;
• Conduct new hire orientations, coordinate training, and facilitate on-boarding of both attorneys and business professionals;
• Manage administration-related vendor relationships for areas of responsibility;
• Work collaboratively with Firmwide Departments to implement and support tools and programs for areas of responsibility;
• Interfacing with Firmwide Departments to facilitate compliance with local rules and regulations and peer practices;
• Advanced proficiency in Microsoft Office Suite;
• Advanced proficiency in planning, allocating and reconciling an operations budget;
• Advanced knowledge of office administration and services procedures and practices, preferably in a legal environment;
• Advanced knowledge of records management, preferably in a legal environment;
• Advanced knowledge of facilities procedures and practices;
• Fundamental knowledge of reception procedures and practices; and
• Advanced knowledge of legal office terminology and procedures.

Qualifications:

• Bachelor’s degree (strongly preferred) or equivalent professional work experience;
• At least 5 years of management experience (preferred);
• At least 7 years of work process and procedure experience (preferred); and
• At least 7 years of experience in a professional services or legal environment (required).

Starting salary is up to 152.5K (DOE/DOQ) plus a comprehensive & robust benefits package, 401K, paid parking onsite, yearly reviews, lucrative annual bonuses, etc.

If interested in this full-time/direct hire Administrative Manager - Legal Support Staff role located in Los Angeles, CA (90071), and you meet the above qualifications/requirements, please contact the following D3 rep.:

Don Moser | D3 Search

D3 Legal Search LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal and Human Resources

• Industries

  Legal Services, Law Practice, and Human Resources Services

Referrals increase your chances of interviewing at D3 Search by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid paternity leave

Paid maternity leave

Disability insurance

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