Office Administrator Job at Aston Carter in Madison

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Responsibilities

• Provide direct administrative support as needed including scheduling appointments, meetings, events, booking travel, maintaining file systems, mailing, and shipping packages and updating contacts, database, and employee lists.
• Oversee and maintain office equipment for uninterrupted function; identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested.
• Facilitate AR collections, including making direct customer contact for payment details.
• Maintains and monitors customer direct relations with inbound and outbound calls and face to face encounters.
• Responsibilities include cash, credit, and check payment collections.
• Includes scanning and posting of all payment types.
• Provides payment remittance details to the finance team.
• Duties may include inventory control, internal/external product replenishment ordering, and production entries.
• Foster and maintain internal relationships with Operations and Sales associates.
  
  

Essential Skills

• Minimum of one year experience within administrative support.
• Bi-lingual in English and Spanish.
• Experience with accounting is a nice to have to assist with these functions.
  
  

Work Environment

The position is based in an office environment.

Pay and Benefits

The pay range for this position is $19.00 - $19.00/hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

Available For This Temporary Role May Include The Following

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in Mcclellan,CA.

Application Deadline

This position is anticipated to close on Aug 27, 2025.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting

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