Administrative Assistant Job at MRC Global in Farmington

Overview

Administrative Assistant role at MRC Global. The company serves the oil and gas industry across upstream, midstream and downstream sectors worldwide.

Responsibilities

• Provide support to the assigned area, serving as the first point of contact for incoming/overflow calls, messages, and visitors.
• Perform administrative and technical duties to include resource scheduling, travel planning and expense reporting.
• Manage incoming and outgoing documents and other communications, including telephone, e-mail, mail, and fax, delivering a positive and responsive approach to inquiries with unwavering compliance with confidentiality expectations, and use judgment to determine which require priority attention.
• Act as backup to the receptionist.
• Perform general administrative tasks such as faxing, copying, filing, organizing, mailing, document development.
• Assist with the preparation of reports, presentations, and correspondence, performing copy and binding work, and using multiple software packages such as Excel, Word, and PowerPoint.
• Coordinate meeting needs and maintain meeting rooms to include food/drink replenishment.
• Monitor and stock supplies, kitchens, and other areas as needed.
• Establish and maintain files relevant to the department.
• Undertake special assignments as designated by management.
• Carry out other duties within the scope, spirit, and purpose of the job.
• Take reasonable care for the safety and health of yourself and others, and report workplace hazards, injuries, or illnesses immediately.

Education, Experience & Abilities

• High school diploma or GED and three years of related experience, or an equivalent combination of education and work experience.
• Demonstrated proficiency and accuracy in using MS Office products, including Word, Excel, and Outlook.
• Demonstrated ability to maintain a high level of accuracy in preparing and entering highly sensitive data, and to maintain confidentiality.
• Ability to work overtime as needed, to include holidays and weekends.

Additional Qualifications

• Must have the ability to provide documentation verifying legal work status.
• Ability to read and speak English proficiently to communicate with others, understand safety instructions, and respond to inquiries.
• Ability to understand and comply with MRC Global guidelines and expectations, including Code of Conduct and Conflict of Interest guidelines.

Working Conditions

• For position-specific details regarding the physical and mental demands and working conditions, contact Human Resources.
• Reasonable accommodation may be made to enable individuals to perform essential functions.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

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Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative
• Industries: Oil and Gas

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Note: This description reflects the current responsibilities and qualifications for the Administrative Assistant role at MRC Global; it is not an exhaustive list and duties may be assigned or adjusted as needed.