Administrative Assistant Job at Herbert, Rowland & Grubic, Inc. - HRG in Cranber

Overview

Join to apply for the Administrative Assistant role at Herbert, Rowland & Grubic, Inc. - HRG.

We are actively seeking an ambitious and detail-oriented Administrative Assistant in our Cranberry Township, PA office. This position will have some work from home flexibility once the candidate has been fully trained. As an Administrative Assistant with HRG, you will be responsible for a variety of administrative support functions for engineering projects and business community involvement and engagement including but not limited to:

Responsibilities

• Serving as the first personal contact between the office, the community and prospective clients by answering and routing incoming telephone calls and greeting visitors.
• Distributing incoming mail, interoffice mail and overnight packages
• Preparing outgoing mail, certified mail and overnight packages
• Providing support to and cooperating with administrative professionals in other regional offices
• Copying various documents and performing record keeping functions in accordance with HRG’s standard procedures
• Maintaining office and kitchen supplies; restocking and re-ordering (as necessary) to ensure adequate inventory
• Preparing and processing bid and construction documents with guidance from engineering professionals; Knowledge of PennBid is preferred
• Assisting with preparation of letters, reports, marketing packages, consulting proposals, PowerPoint presentations, project manual preparation and assembly
• Electronic and hard document filing
• Tracking and documenting staff licensures, organizational dues
• Assist with setting up new clients and projects; Experience with Deltek Vision or VantagePoint is preferred
• Assisting with recording and distributing meeting minutes
• Driving company vehicle to deliver plans, documents and supplies within the area served by the Cranberry Township office
• Assist with vehicle fleet maintenance
• Assist with organizing office and team building events
• Supporting Assistant Vice President in various business activities including: coordinating marketing initiatives; scheduling involvement and participation in Chamber of Commerce and other industry organization events; tracking and monitoring company sponsorships of industry and community events

Qualifications

• H.S. Diploma or equivalent
• Associate’s Degree in Business or Secretarial Science, preferred
• 2+ years’ administrative experience supporting multiple managers and/or projects
• Outstanding organizational, multi-tasking and communication skills
• Ability to prioritize and meet deadlines
• Ability to work independently with minimal direction
• Must be detail-orientated and possess excellent proofreading skills
• Flexibility to travel to job sites, meetings, and other offices as necessary, which may include overnight stays
• Valid US Driver’s License is required
• Legal authorization to work in the U.S.

Life at HRG

• Work with Purpose & Impact: Our people design roads, bridges, water and sewer systems. They reduce pollution and protect environmental resources. They prepare sites for new homes, businesses, schools, and gathering spaces. They develop strategic plans and connect leaders to the funding they need to turn vision into reality. Join us, and use your talent to enhance safety, promote health and well-being, connect people and places, and build strong economies in the community around you.
• Comprehensive Compensation & Benefits: HRG offers a generous total rewards package including bonuses and other cash rewards, 401(k) with company match, Employee Stock Ownership Plan, medical, dental, vision, short- and long-term disability, life insurance for you and your dependents, general paid time off, paid parental leave, pet insurance, and more.
• 100% Employee Ownership: Every member of the team shares in the firm’s financial success through the ESOP, with emphasis on transparent communication, accessibility, and empowerment.
• Bright Opportunities for Growth: HRG has experienced steady annual growth with training, mentorship, and opportunities to evolve skills; reimbursement for continuing education, licensure and certifications, and professional memberships.
• Freedom and Flexibility to Define Where and When You Work: Flexible scheduling with options for home, office, or hybrid work arrangements.
• Fun, Supportive Environment: A collaborative culture with regular team-building and social activities.
• National Recognition: Awards for HRG’s people and projects, including ENR MidAtlantic’s Design Firm of the Year.
• Great Place to Work: Recognized as a Top Workplace and in various Best Places to Work lists.

Unsolicited resumes from third party agencies will be considered the property of HRG.

Note: Seniority level, employment type, job function, and industries are listed as follows: Seniority level – Entry level; Employment type – Full-time; Job function – Administrative; Industries – Civil Engineering.

Join us in driving future business while fostering a culture that values every team member's contribution. Apply now to be part of a company that truly values its people.

Pittsburgh, PA; Greater Pittsburgh Region