Administrative Assistant Job at American Pools & Spas in Orlando

Overview

The Administrative Assistant supports the commercial department of the swimming pool construction division by managing administrative tasks, coordinating documentation, and assisting with project communications.

Purpose

The purpose of this role is to maintain departmental organization and efficiency by ensuring accurate records, facilitating smooth communication, and providing timely support to project managers, clients, and vendors.

Scope of Role

• Entry Level
• Data Entry
• Prepare, organize, and maintain contracts, proposals, and project files.
• Support scheduling, reporting, and communication for commercial projects.
• Prepare all necessary documents for permits and submit them to the relevant municipalities.
• Assist with bid preparation, invoicing, and follow-up documentation.
• Coordinate with clients, vendors, and internal teams to ensure timely responses.
• Provide general administrative support to the commercial department leadership.

Qualifications

• Previous experience in office administration or other related fields
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• Strong organizational skills

Company Description

American Pools and Spas is part of Cody Pools, Inc. We are a swimming pool construction company that works together as a family with its employees and subcontractors to build quality swimming pools while maintaining exceptional customer service.

Seniority level

Entry level

Employment type

Full-time

Job Function

• Administrative

Industries

• Construction