Administrative Assistant Job at The Ohio State University in Detroit

Overview

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Responsibilities

• 60% Functions as a Coordinator of Faculty Affairs who will coordinate and implement administrative and operational activities of the faculty affairs office for the Department of Radiation Oncology; plans, coordinates and facilitates faculty affairs for 50+ clinical and tenure track faculty; serves as primary contact for departmental AP&T (Appointment, Promotion and Tenure) process; creates and manages a centralized office dedicated to the faculty A,P&T processes and requirements; works alongside AP&T committee chairs, in developing and executing department’s strategic plan initiatives for faculty development and promotion and tenure efforts; develops and maintains AP&T tracking system; facilitates faculty development process and faculty success and mentorship program; coordinates and oversees cyclical faculty affairs processes; reviews and monitors faculty review dates to maintain awareness of mandatory review dates; facilitates P&T discussions and voting at faculty meetings; serves as departmental contact for College of Medicine’s Office of Academic Affairs (OAA); manage annual faculty review process.

• 20% Assist in management and maintains administrative calendars of chairs office; assists in facilitating all aspects of prompt high-level patient care; processes local, national and international travel requests and reimbursements; processes requests for purchases, payments and reimbursements; assists and supports Department Chair and Department Administrator with administrative operations including human resources, procurement and fiscal activities.

• 20% Assist department administrator and chair as requested; serve as backup to Assistant to Department Chair; coordinate monthly faculty meetings; produce department annual report. Manages and operates department website updates

• 5% Other duties as assigned

Additional Information: Location: James Cancer Hospital (0375) Position Type: Regular Scheduled Hours: 40 Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

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The university is an equal opportunity employer, including veterans and disability.

As required by Ohio Revised Code section 3345.0216, Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.