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Rancho California Water District

CMMS SPECIALIST

Rancho California Water District, Temecula, California, United States, 92591

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Salary :

$103,604.80 - $124,342.40 Annually Location :

Temecula, CA 92590 Job Type:

Full-Time Job Number:

171 Department:

Operations Division:

MAINTENANCE & OPERATIONS Opening Date:

09/24/2025 Closing Date:

10/17/2025 12:00 PM Pacific FLSA:

Non-Exempt Bargaining Unit:

RCWDEA

JOB ANNOUNCEMENT

Rancho California Water District is currently seeking a well-qualified candidate to fill a Computerized Maintenance Management System (CMMS) Specialist. This newly created position will play a vital role within the Operations and Maintenance Division, supporting the District's efforts to improve asset reliability, optimize maintenance strategies, and enhance operational efficiency.

The Ideal Candidate... The ideal candidate will bring experience in CMMS platforms and have the ability to learn new systems. Additionally, the candidate will have experience in resolving CMMS issues, an understanding of maintenance operations, and have the ability to effectively communicate with various stakeholders. This candidate will manage a large amount of data and coordinate a variety of activities.

How to Apply... Interested individuals must complete an application at to be considered for this position. We will be accepting applications through Friday, October 17, 2025 at noon at www.ranchowater.com/careers. JOB DESCRIPTION Under general supervision, maintains the Computerized Maintenance Management System (CMMS), identifying and managing field assets, preventive maintenance procedures and work orders. The selected candidate will be knowledgeable infield asset maintenance procedures, CMMS applications and asset master data principles. Coordinates with staff to develop work plans and schedules that are thoroughly coordinated with other departments to optimize resource allocation. Key responsibilities include the data input of operational assets, coordination of asset data with the GIS system, tracking of new asset updates, updating condition scores, inputting of preventive maintenance plan configurations, updating of recurring schedules, reviewing and updating of codes used to track work orders, and maintaining employee security records, maintain crew assignments, and detailed analytical reporting. This role works closely with staff across departments to ensure the CMMS integrates seamlessly with District systems. The position also supports improved data accuracy and accessibility, while ensuring CMMS functionality aligns with the District's technology.

CLASS CHARACTERISTICS Positions at this level perform a full range of CMMS and applicable support duties, as well as training staff, field verifications and appropriate industry knowledge. Incumbents are responsible for a full range of knowledge related to work order management, asset management, system integration, data driven decision making, and staff support duties as assigned. They support staff across departments and ensure the CMMS aligns with the District's operational procedures and technology strategies. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

EXAMPLE OF DUTIES (Duties may include, but are not limited to, the following):

Collaborate with Operations staff to maintain the preventive and predictive maintenance plans including task descriptions, resources, schedules, field verifications and generation of work orders. Develop and document maintenance plans for various field asset groups. Participate in developing tailored and standardized reporting structures within the CMMS program and analyze reports to improve maintenance activities. Develop plans as requested by reviewing work orders, clarifying intent with originators, determining the scope of work for each job and ensuring work orders are completed in a standardized fashion. Collect work history and other information to ensure a current and complete record of work and field site documentation in the division; interpret, prepare, and update a variety of inspection data, charts, graphs, records, correspondence, and reports. Develop preventative and predictive maintenance plans/requirements for equipment by researching the manufacturers' maintenance recommendations and making modifications suitable to District installation needs by field verification of special conditions and work practices of field staff; define, compile, and incorporate these maintenance activities in the computer maintenance system (CMMS). Retrieve field data to assist in developing tailored and standardized asset hierarchy within the CMMS program and analyze reports to improve maintenance activities. Review completed work orders for comments, variances, and completeness for proper close-out; follow up as required with adjustments to maintenance practices or coordination with other District groups Develop repair plans as requested by reviewing work orders, clarifying intent with originators, determining the scope of work for each job, and ensuring that repair parts and materials are received before the commencement of jobs, coordinate and schedule multi-craft jobs with other divisions or outside services before the commencement of work. Execute routine Key Performance Indicator reports to assess successful usage of the CMMS. Identify training requirements, develop SOPs as needed regarding the use of the CMMS software. Train and work with users in implementing system enhancements. Prepare weekly, monthly, and annual activity reports; maintenance/project backlogs; complete and maintain records, including preventative maintenance forms and inspection forms, daily worksheets and service sheets documenting work performed to build a database for the (CMMS) Assist the Operations Services Manager and O&M Planner/Scheduler or Asset Services Supervisor in the development of a comprehensive Asset Management Program Coordinate with District supervisors/managers concerning maintenance status related to schedule, budget, and resource usage; participate in developing preventive maintenance (PM) schedules, maintenance costs, and resource budgets; provides timely information for controlling budgets throughout maintenance duration. Organize and participate in specialized programs such as improved methodologies and preventative/predictive maintenance programs; review plans and recommend improvements Support the application of Continuous Improvement Principles in the oversight of operations within the business unit by utilizing CMMS software practices Develop and monitor team and individual performance measures, ensuring that they align with District's Strategic and Operational Plans Align CMMS with District technology strategy by partnering with other departments to ensure secure, integrated, and optimized functionality. Structure CMMS data for use in enhanced reporting and support data-driven decision-making across departments. Assist in developing data-sharing protocols and participate in interdepartmental meetings to improve cross-platform coordination and drive continuous improvement. Perform other duties as assigned.

QUALIFICATIONS Knowledge of:

Water system components (i.e. wells, pump stations, valves, pipelines, etc.) Principles and methods of effective and comprehensive CMMS program Principles and methodology of CMMS software/s SCADA systems and how to utilize data trending and analysis Strong understanding of Asset Processes and Data Flow Strong understanding of required assets specific to each department Excellent interpersonal, collaboration, problem solving, critical thinking, and communication skills. Maintenance principles and practices as they relate to a water/wastewater utility Computer equipment and use of databases, spreadsheets and related software equipment, processes, materials, and construction as they relate to water operations and maintenance Basic geographic information system (GIS) concepts, principles, and analytical techniques, including computerized mapping and attribute-data conversion, manipulation and analysis Principles, practices, and procedures of inventory management and control Ability to:

Plan, organize, and prioritize preventative/repair maintenance needs of Operations and Maintenance Division Coordinate the collection of capital asset information; develop and employ methods that ensure accurate data collection Apply best practices for integrating CMMS with GIS, SCADA, and finance systems; manages structured data for consistency across platforms. Leverage the CMMS system, field condition assessments and predictive analytics for data-driven asset management while collaborating with departments to ensure the security of maintenance data. Effectively use CMMS software and work with IT to ensure seamless integration with other platforms Evaluate problems and identify alternative solutions Develop and recommend work standards; prepare clear and concise records, reports, and other written materials Exercise independent judgment and initiative within established guidelines Maintain and utilize process flow charts for key processes, with performance standards related to customer and stakeholder needs Interact with stakeholders to ensure a collaborative approach to the asset management program. Organize and prioritize work independently, set priorities, meet deadlines, and follow up on pending assignments as needed Establish and maintain effective working relationships with those contacted in the course of work

PHYSICAL REQUIREMENTS/WORKING CONDITIONS The essential functions of this position may require the employee to perform the following physical requirements:

Frequently use office equipment such as a computer and copier Must be able to carry, push, pull, reach and lift materials and objects up to 25 lbs. Extended standing, walking, sitting, reaching, stooping, and bending Communicates verbally with District management, co-workers, and the public in face-to-face, one-on-one, and group meetings Regularly uses a telephone or radio for communication Ability to speak and hear both in person, by telephone, and radio Vision within normal ranges with or without correction Regular attendance The essential functions of this position may expose the employee to the following working conditions:

Work in the field where noise is at times loud and employee may be exposed to hot and cold conditions, inclement weather, or traffic hazards Work in a temperature-controlled office environment with moderate noise

SELECTION GUIDELINES

The appropriate knowledge, skills, and abilities can be achieved through a variety of combinations of experience and training. A typical example is:

Experience:Two (2) years of journey-level water works or similar related field (such as mechanical, industrial electric and/or electronics maintenance and repair) experience

Public utility experience with training or certifications in computerized maintenance management systems (CMMS), GIS, SCADA, database administration, or business intelligence tools is preferred Education/Training:Equivalent to completion of the 12th grade

College level or advanced technical training in asset or data management preferred. Licenses/Certificates: Grade D2 Water Distribution Certificate (within one year) The District provides eligible employees the opportunity to participate in various employee benefits. A few of those benefits are listed below:

Medical Insurance Eligible employees and dependents have the opportunity to enroll in medical insurance in accordance with District policies and applicable plan documents. Enrollment is available the first (1st) day of the month following the date of hire. Medical premium costs are shared between the District and the employee.

Medical Insurance Waiver Eligible employees may waive their medical insurance with proof of other health insurance. The monthly cash payment in lieu of medical insurance benefits will be equal to the lowest medical insurance premium for the employee only rate.

Dental and Vision Insurance Eligible employees and dependents have the opportunity to enroll in dental insurance and vision by 100% by the District. Enrollment is available the first (1st) day of the month following the date of hire

Flexible Spending Account (FSA) Eligible employees are able to participate in a FSA for out-of-pocket health care and dependent care expenses through the District's Flexible Spending Account Program.

Life Insurance The District provides eligible employees Group Insurance at twice their annual salary, capped at a maximum of $375,000 no cost to the employee. Employees will pay taxes based on the appropriate IRS Tax Table or Schedule for life insurance amounts in excess of $50,000 according to current Federal and State Tax Schedules.

Short Term Disability Insurance The District participates in California's State Disability Insurance (SDI) program. All employees are subject to the state program's tax withholding.

CalPERS The District participates in the CalPERS pension system requiring both an employer and employee contribution and include the 1959 Survivor Benefit plan. Employees shall pay the employee (member) contribution in the amount determined by CalPERS and in accordance with applicable employee agreements. The District also reports the value of any Employer Paid Member Contribution (EMPC) as special compensation for CalPERS for Classic Members.

PERS 2.7% @ 55 for employees hired on or before December 31, 2012 (Classic Member) PERS 2% @ 62 for employees hired on or after January 1, 2013 (PEPRA Member) Retirees The District provides a retiree benefit plan that provides group insurance to eligible employees retiring from the District. Benefits include medical, dental, and life insurance with premium costs shared between the District and employee. Eligibility for benefit based on date of hire and years of service

Deferred Compensation The District's Deferred Compensation Plan enables Board Members to defer a portion of their income. The Plan is intended to qualify as an eligible deferred compensation plan within the meaning of Section 457 of the Internal Revenue Code of 1986, as amended. Plans are administered in accordance with federal requirements and allow a member to:

Contribute up to amount specified annually by the IRS Catch-up plan for those 50+ of up to amount specified annually by the IRS Is portable, can be rolled over into another qualified retirement plan Employee Assistance Plan (EAP) All District employees are eligible to obtain confidential counseling as well as other work life benefits through EAP. Counseling is provided for problems such as marital issues, family relationships, depression and anxiety, alcohol and drug issues, and/or problems within the workplace at no cost to the employee.

Supplemental Benefits The District offers supplemental benefits to employees at their expense. Vacation Eligible employees may accrue vacation hours beginning on their first day of employment. Exempt employees begin accruing 4.62 hours per pay period effective their first day of employment or promotion.

Service Years

Hours Earned a Pay Period

Hours Earned Per Year

0 - up to 5 Years3.08 Hours80 hours 5 - up to 6 Years4.62 Hours120 hours 6 - up to 7 Years4.93 Hours128 hours 7 - up to 8 Years5.24 Hours136 hours 8 - up to 9 Years5.54 Hours144 hours 9 - up to 10 Years5.85 Hours152 hours 10 + Years6.16 Hours160 hours Sick Leave Eligible employees may accrue sick hours beginning on their first day of employment at the accrual rate of 3.69 hours per pay period.

Holidays The District observes the following holidays. Eligible employees are paid full or pro-rated holiday pay based on their normal work schedule.

New Year' Day President's Day Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day after Thanksgiving Christmas Eve Christmas Day 1 Floating Holiday

01

The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.

Yes, I understand and agree No, I do not agree

02

Please indicate the highest level of education that you have completed.

High School Diploma or Equivalent Some College (fewer than 59 semester/89 quarter units) Associate's Degree or Equivalent (at least 60 semester/90 quarter units) Bachelor's Degree Master's Degree Professional Degree Doctorate Degree I do not have a high school diploma or equivalent.

03

If you selected Bachelor's Degree or Higher in the previous question, please enter what field your degree is in. 04

Please select the highest valid Water Distribution Operator certificate you hold, as issued by the State Water Resources Control Board.

Grade D1 Grade D2 Grade D3 Grade D4 Grade D5 I do not possess a Water Distribution Operator certificate.

05

Concisely describe your experience with Computerized Maintenance Management Systems or similar systems. In your response, please include dates of employment and names of employers where you gained this experience. 06

As part of a completed application, you must submit a cover letter and resume. By selecting "yes." you are acknowledging that you understand this statement and have included a cover letter and resume to this application.

Yes No

Required Question