The Ship Group Services LLC. is hiring: Executive Assistant in Charlotte

Overview

Executive Assistant (CEO Support – Parent Company & Subsidiary Brands)

Location: Charlotte, NC | In-Person

Compensation: $18 / hour (starting at $15 / hour with increase to $18 / hour after 90-day performance review)

Schedule: Monday–Friday | 30–35 hours per week | W-2 Employee

About the Role:

We are seeking a trustworthy, organized, and proactive Executive Assistant to work directly with the CEO of our parent company and support operations across its subsidiary brands and projects.

This is not a basic administrative role — you will serve as the CEO’s right hand, managing schedules, projects, office operations, and communications. The right candidate will be dependable, detail-oriented, and committed to keeping the CEO organized and focused on growth across multiple companies.

Responsibilities

• Executive Support :
  • Manage the CEO’s calendar, meetings, and confidential communications.
  • Handle emails, calls, and follow-ups on behalf of leadership.
  • Prepare reports, presentations, and updates for executive decision-making.
  • Maintain company records, contracts, and sensitive documentation.
• Parent Company & Subsidiary Brand Support :
  • Assist with oversight of operations and projects across multiple brands (behavioral health, community services, finance, legal services, and new initiatives).
  • Track progress across projects, ensuring deadlines and deliverables are met.
  • Coordinate communications between staff, partners, and outside contacts.
  • Step in as a problem solver, following up on tasks and ensuring nothing falls through the cracks.
• Administrative & Office Coordination :
  • Support staff onboarding, scheduling, and general office administration.
  • Assist with light compliance tracking (reminders, training logs, renewals) under CEO direction.
  • Keep office systems and records organized, providing regular summaries to the CEO.

What We’re Looking For :

• Highly trustworthy and dependable — able to handle sensitive information with discretion.
• 2+ years of experience in administration, office management, or executive support.
• Strong organizational skills with the ability to manage multiple priorities across brands.
• Excellent written and verbal communication skills.
• Tech-savvy with Google Workspace, Microsoft Office, and project tracking tools.
• A proactive self-starter who anticipates needs and takes initiative without constant supervision.

Compensation & Structure :

• $18 / hour (starting at $15 / hour with increase to $18 / hour after successful 90-day performance review).
• Eligible for additional performance-based increases after 6 and 12 months.
• Quarterly bonuses for strong organizational performance and operational improvements.
• Capped mileage reimbursement for local travel.
• Company-provided laptop / phone for work use.

Why Join Us?

• Work directly with the CEO as a trusted partner across multiple brands.
• Gain exposure to diverse industries and projects, building cross-functional experience.
• Growth potential into Office Manager, Operations Manager, or Project Lead roles.
• Hybrid flexibility — in-office with some remote work.
• A meaningful position where your reliability, problem-solving, and organizational skills directly impact the success of the parent company and its subsidiaries.

Job Type: Full-Time (30–35 hrs / wk, W-2)

Work Location: Charlotte, NC

About The Ship Group Services LLC. :

The Ship Group Holdings is dedicated to advancing lives and empowering individuals to deliver exceptional customer experiences daily. With operations spanning two countries and over seven years of service, we have successfully launched more than 20 community initiatives, achieving a 98% client satisfaction rate. Our diverse network includes brands such as Resolute Home Care, TSG Transportation, The Black Therapy Network, and TSG Behavioral Health & Community Services, all committed to fostering growth and development among our employees and the communities we serve.