McKinsey & Company is hiring: Executive Assistant in Austin

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Overview

You thrive in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact. In return for your drive, determination, and curiosity, we’ll provide the resources, mentorship, and opportunities to help you broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.

Your Impact

Our Executive Assistants (EAs) are expected to be creative problem solvers for the Senior Partner and/or Partner whom they support. In this role, you will collaborate with your Partners to optimize their time, create trust-based relationships within their network while building your own, and delivering high-quality end products.

The Partners' network includes their clients, teams, practices, and internal colleagues. You will build ongoing rapport with your Partners, their clients, client assistants, internal colleagues, your EA team and other EAs globally. You will act as an informed Chief of Staff/representative for the Partners when interacting with clients, internal and external customers, and others, while maintaining the confidentiality of highly sensitive information.

This role involves organizing, strategically managing, and maintaining detailed and complex calendars for Senior Partners and other team members.

Your responsibilities will include planning and coordinating client and internal meetings, conference calls, conferences, events, and lunches or dinners, as well as sending out reminders. You will also coordinate complex international and local travel arrangements, manage travel logistics, and accommodate individual preferences.

Additional duties include tracking and managing all incoming communications, responding to correspondence that does not require the personal attention of the Partner, and assuming responsibility for planning, organizing, and executing major projects with minimal guidance. These projects often involve coordinating schedules for senior leadership participants.

Acting as an informed deputy, you will interact with clients and other key stakeholders whose goodwill and respect are critical to the Partners and the firm, while also fostering strong relationships with clients and their administrative contacts.

Collaboration with Executive Assistant Managers and department members is essential to ensure smooth workflow, timely actions, and adherence to deadlines.

The role also includes organizing and maintaining all client and internal files using the firm's authorized system, providing backup coverage as needed, and coordinating events for both internal and external initiatives.

Additional responsibilities include preparing and submitting timesheets and expenses in accordance with deadlines, managing and monitoring client accounting statements and invoices upon request, and handling miscellaneous tasks such as printing, copying, mailing, and other duties as assigned.

Your Qualifications and Skills

• Undergraduate degree preferred


• 5+ years supporting senior level executives


• Outstanding administrative and organization skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product; highly proactive mindset


• Highly professional presence on telephone, email, and all other work-related communications platforms


• Strong typing and proofreading skills; ability to produce typed documents quickly and accurately


• Computer literate, including strong email and calendaring skills


• Excellent judgment and resourcefulness


• Strong technical skills, including proficiency in PowerPoint, Word and Excel


• Excellent interpersonal skills; positive attitude; ability to build relationships within the firm and with client executives and external experts


• Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently


• Able to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment


• Professional commitment to client service; comfortable working in a team setting with client service can-do attitude

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative

Industries

• Events Services, Human Resources Services, and Business Consulting and Services

Austin, TX | $70,000.00-$80,000.00 per year