Executive Assistant Job at Paul Davis in Saint Paul

Overview

Paul Davis Restoration is in need of an A Player who can continue to build our talented team. We are looking to add an individual who can support the President and our operation as a whole.

Please continue to read below for more information!

Responsibilities

• Support the President and leadership team with administrative tasks and project management as assigned.
• Administer and organize special projects; provide support to Paul Davis team to complete new and old initiatives.
• Assist President with a broad variety of administrative related projects and communications.
• Organize meetings (scheduling, reminders, accommodations, and agenda drafting).
• Field email and phone requests for the President, then organize and prioritize responses.
• Manage the President’s calendar, including making appointments and prioritizing sensitive matters.
• Coordinate team member travel and special accommodations as needed.
• Perform office duties including ordering supplies and organizing cleaning efforts.
• Attend meetings and take notes as needed.
• Support the production of presentations and work with the Leadership Team to coordinate key initiatives.

Qualifications

• High School Diploma or equivalent
• Bachelor’s degree is preferred
• Excellent administrative and process skills
• Five plus years of experience in an Administrative Position
• Experience with Microsoft Office Suite 365
• Ability to learn and operate our primary operating systems: RMS, Xactimate, TSheets, SharePoint, and OneDrive
• Ability to work independently
• Key Skills: Highly Organized, Ability to prioritize tasks, High level Communicator

Evaluated On

• Projects being driven to completion.
• President’s administrative duties lessened.

High Level Duties

• Work closely with the President to keep them well informed of upcoming commitments and responsibilities.
• Attend and actively participate in leadership development trainings (e.g., selling, situational leadership, priority management, facilitation, conflict resolution, interviewing).
• Participate in ongoing business feedback loop.
• Participate in marketing and business development as the need arises.
• Participate in emergency services when an “All hands on deck” scenario arises.
• Engage in ongoing problem solving and continuous improvement of the department and company as a whole.
• Participate in Paul Davis social events, Goal Setting and Review, All Team Meetings, and other opportunities to engage with the rest of the team.

Hours

• Full time Monday through Friday 8am – 5pm and based at Paul Davis office.
• This may occasionally require after hours availability, including weekends, and/or holidays.

Reward

• Compensation is evaluated on a yearly basis effective from the start date of employment of each calendar year. An annual reward planner (ARP) is completed at that time.
• Promotions and advancement within the position bring progressively greater challenge, learning, responsibility, and compensation.