Xometry is hiring: Office & Executive Assistant in Waltham

Overview

Xometry (NASDAQ: XMTR) is seeking an organized and proactive Office Manager & Executive Assistant to support both our Waltham, MA office and a C-suite executive. The role combines office facilities management with executive administrative support in a fast-paced environment. This position is based out of the Waltham, MA office and requires a four-day, on-site presence, Monday through Thursday.

Responsibilities

• Executive & Team Support
• Manage and update team and executive calendars, schedule meetings, coordinate participants, and handle all logistics.
• Assist with domestic and international travel arrangements and accommodations.
• Track task progress, manage team deadlines, and provide proactive assistance with ad hoc projects.
• Process and track expenses for executives and the team.
• Conduct internet-based research to support various operations projects.

• Office & Facilities Management
• Oversee day-to-day operations of the Waltham office, ensuring a welcoming and professional environment.
• Manage relationships with office vendors and suppliers (e.g., maintenance, cleaning, catering).
• Maintain office inventory, including ordering and stocking supplies, and ensuring equipment is in working order.
• Manage incoming and outgoing mail, deliveries, and shipments.
• Coordinate conference room bookings and facilities-related requests from employees.

• Culture & Events Coordination
• Assist with planning and execution of team events, meetings, and offsites.
• Help organize corporate social responsibility (CSR) initiatives and other company-wide programs.

Qualifications

• 4+ years of experience in a combined administrative assistant and/or office management role.
• Proven ability to work in a fast-paced environment and prioritize tasks effectively.
• Exceptional organizational skills and strong attention to detail.
• Proficiency with modern business software, including Google Suite, Microsoft Suite, Zoom, and Slack.
• Excellent written and verbal communication skills.
• Experience supporting executives and/or a team is highly preferred.
• A proactive, can-do attitude with a willingness to take on new challenges.
• Bachelor’s degree or equivalent experience is preferred.

Xometry is an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

For US based roles: Xometry participates in E-Verify and after a job offer is accepted, will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Job Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Software Development