Boise State University
Academic Program Administrator
Job no:
499270 Work type:
Non-Classified/Professional Location:
Boise, ID Categories:
Academic Programs, College of Engineering, Mid-Level
Job Summary/Basic Function: The purpose of this job is to assist the director in carrying out the review, assessment, and professional development of all courses offered through the Micron School of Materials Science and Engineering. This position has administrative responsibility for the coordination of complex academic program elements requiring collaboration with students, faculty, and other departments and programs.
This is an "in person" position on our campus in Boise, Idaho, with the possibility of hybrid work one-two days a week.
This position is not eligible for Visa sponsorship.
Department Overview:
The Micron School of Materials Science and Engineering at Boise State University is a dynamic and collaborative department dedicated to solving global challenges through materials innovation. Built on a foundation of interdisciplinary research, industrial partnerships, and radical collaboration, our mission is to empower a new generation of world-class students to become leaders in the field. We foster an environment of excellence, where our community of faculty, staff, and students works together to push the boundaries of materials science and engineering.
Level Scope:
Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry-level professionals and/or support employees.
Essential Functions: 60% of the Time, the Academic Program Administrator performs:
Graduate Program and Financial Oversight: • Coordinate the entire admissions process, from initial applicant inquiries and material prescreening to faculty review and compliance with university policies. • Manage internal processes and procedures for graduate programs and assistantships, including tracking graduate program funding, making recommendations, and ensuring accurate fund disbursement. • Organize all aspects of student progression and milestone activities (e.g., comprehensive exams, proposals, and defenses), including scheduling, logistics, and record-keeping.
Data Management and Analysis: • Analyze data, generate and/or assist with, and disseminate periodic reports (monthly and semester). • Oversee the collection, analysis, and dissemination of academic data, ensuring all processes are integrated with university systems and comply with relevant policies and regulations. • Assist the Director in the preparation of the Annual Performance Reports.
Academic Program Oversight and Compliance: • Collaborate with department leadership and committees to manage curriculum requirements, faculty teaching assignments, course scheduling, and university and ABET accreditation processes. • Provide the Director with regular progress reports regarding the progress and general health of the program, particularly regarding all accomplishments towards meeting fundamental program objectives.
Student Support and Mentorship: • Advocate for students, providing mentorship and advising on academic and administrative issues to ensure their success and progress. • Serve as the primary point of contact for graduate students and faculty, advising on programmatic issues and tracking progress to resolution.
35% of the Time, the Academic Program Administrator performs:
Recruiting
Student Recruitment and Outreach: • Recruit prospective students for all MSE programs through various channels, including email, web, and in-person events. • Coordinate strategic outreach to support both undergraduate and graduate program growth, including K-12 STEM engagement.
Alumni and Industry Relations: • Build and maintain strong relationships with alumni and industry partners to create opportunities for student career development, track employment data, and foster future giving.
Event Coordination: • Organize and manage student events related to recruitment, retention, professional development, and networking.
5% of the Time, the Academic Program Administrator must:
Perform other duties as assigned
Knowledge, Skills, Abilities: • Strong interpersonal and communication (Written & Oral) skills. • Knowledge of student learning theory. • Knowledge of assessment approaches. • Good organizational, written, and verbal communication skills in the preparation and presentation of results. • Good interpersonal skills • Able to effectively prioritize and work on multiple tasks with concurrent deadlines and demonstrate excellent time management skills and efficiency. • Experience with event planning and coordination, including organizing recruitment events, workshops, seminars, and networking functions. • Familiarity with marketing and recruitment strategies to effectively engage with prospective students through various channels (email, web, in-person events). • Proficiency in using advanced data management and analysis to track program performance metrics, assess student success, and support strategic planning. Experience with university-specific systems (e.g., Google Suite, MS Office) and data analysis tools is highly desirable. • Adept at problem-solving and critical thinking to resolve programmatic and student-related issues, recommend process improvements, and ensure compliance with policies.
Minimum Qualifications:
Bachelor's Degree and 2 years of professional experience or equivalent relevant experience.
Preferred Qualifications: • Proven experience (2+ years) in managing and coordinating graduate-level programs within a higher education setting, including admissions, student advising, and academic compliance. • Experience in an Engineering or Materials Science department is preferred. • Demonstrated ability to foster a positive academic community and support student success. • Experience with academic accreditation processes (e.g., ABET). • Proficiency in data management and analysis for academic program assessment and reporting. • Experience in planning and coordinating academic and professional events, including managing logistics, vendors, and attendee communications. • Experience in strategic recruiting, alumni relations, and building partnerships with industry and STEM programs.
Salary and Benefits: Salary range is $60,673.60- $72,000 annually and is commensurate with experience. Boise State University provides a best-in-class benefits package, including (but not limited to): • 12 paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days) • Between 12-24 annual paid vacation days for full-time Professional and Classified staff, depending on position type and years of service • 10.76% University contribution to your ORP retirement fund (Professional and Faculty employees) • 11.96% University contribution to your PERSI retirement fund (Classified employees) • Excellent medical, dental, and other health-related insurance coverages • Tuition fee waiver benefits for employees, spouses, and their dependents • See our full benefits page for more information!
Required Application Materials:
Cover letter and resume.
About Us: Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We're a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.
Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We're building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.
Learn more about Boise State and living in Idaho's Treasure Valley at https://www.boisestate.edu/about/
Advertised:
September 19, 2025 Mountain Daylight Time Applications close:
October 3, 2025 11:55 PM Mountain Daylight Time
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Job no:
499270 Work type:
Non-Classified/Professional Location:
Boise, ID Categories:
Academic Programs, College of Engineering, Mid-Level
Job Summary/Basic Function: The purpose of this job is to assist the director in carrying out the review, assessment, and professional development of all courses offered through the Micron School of Materials Science and Engineering. This position has administrative responsibility for the coordination of complex academic program elements requiring collaboration with students, faculty, and other departments and programs.
This is an "in person" position on our campus in Boise, Idaho, with the possibility of hybrid work one-two days a week.
This position is not eligible for Visa sponsorship.
Department Overview:
The Micron School of Materials Science and Engineering at Boise State University is a dynamic and collaborative department dedicated to solving global challenges through materials innovation. Built on a foundation of interdisciplinary research, industrial partnerships, and radical collaboration, our mission is to empower a new generation of world-class students to become leaders in the field. We foster an environment of excellence, where our community of faculty, staff, and students works together to push the boundaries of materials science and engineering.
Level Scope:
Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry-level professionals and/or support employees.
Essential Functions: 60% of the Time, the Academic Program Administrator performs:
Graduate Program and Financial Oversight: • Coordinate the entire admissions process, from initial applicant inquiries and material prescreening to faculty review and compliance with university policies. • Manage internal processes and procedures for graduate programs and assistantships, including tracking graduate program funding, making recommendations, and ensuring accurate fund disbursement. • Organize all aspects of student progression and milestone activities (e.g., comprehensive exams, proposals, and defenses), including scheduling, logistics, and record-keeping.
Data Management and Analysis: • Analyze data, generate and/or assist with, and disseminate periodic reports (monthly and semester). • Oversee the collection, analysis, and dissemination of academic data, ensuring all processes are integrated with university systems and comply with relevant policies and regulations. • Assist the Director in the preparation of the Annual Performance Reports.
Academic Program Oversight and Compliance: • Collaborate with department leadership and committees to manage curriculum requirements, faculty teaching assignments, course scheduling, and university and ABET accreditation processes. • Provide the Director with regular progress reports regarding the progress and general health of the program, particularly regarding all accomplishments towards meeting fundamental program objectives.
Student Support and Mentorship: • Advocate for students, providing mentorship and advising on academic and administrative issues to ensure their success and progress. • Serve as the primary point of contact for graduate students and faculty, advising on programmatic issues and tracking progress to resolution.
35% of the Time, the Academic Program Administrator performs:
Recruiting
Student Recruitment and Outreach: • Recruit prospective students for all MSE programs through various channels, including email, web, and in-person events. • Coordinate strategic outreach to support both undergraduate and graduate program growth, including K-12 STEM engagement.
Alumni and Industry Relations: • Build and maintain strong relationships with alumni and industry partners to create opportunities for student career development, track employment data, and foster future giving.
Event Coordination: • Organize and manage student events related to recruitment, retention, professional development, and networking.
5% of the Time, the Academic Program Administrator must:
Perform other duties as assigned
Knowledge, Skills, Abilities: • Strong interpersonal and communication (Written & Oral) skills. • Knowledge of student learning theory. • Knowledge of assessment approaches. • Good organizational, written, and verbal communication skills in the preparation and presentation of results. • Good interpersonal skills • Able to effectively prioritize and work on multiple tasks with concurrent deadlines and demonstrate excellent time management skills and efficiency. • Experience with event planning and coordination, including organizing recruitment events, workshops, seminars, and networking functions. • Familiarity with marketing and recruitment strategies to effectively engage with prospective students through various channels (email, web, in-person events). • Proficiency in using advanced data management and analysis to track program performance metrics, assess student success, and support strategic planning. Experience with university-specific systems (e.g., Google Suite, MS Office) and data analysis tools is highly desirable. • Adept at problem-solving and critical thinking to resolve programmatic and student-related issues, recommend process improvements, and ensure compliance with policies.
Minimum Qualifications:
Bachelor's Degree and 2 years of professional experience or equivalent relevant experience.
Preferred Qualifications: • Proven experience (2+ years) in managing and coordinating graduate-level programs within a higher education setting, including admissions, student advising, and academic compliance. • Experience in an Engineering or Materials Science department is preferred. • Demonstrated ability to foster a positive academic community and support student success. • Experience with academic accreditation processes (e.g., ABET). • Proficiency in data management and analysis for academic program assessment and reporting. • Experience in planning and coordinating academic and professional events, including managing logistics, vendors, and attendee communications. • Experience in strategic recruiting, alumni relations, and building partnerships with industry and STEM programs.
Salary and Benefits: Salary range is $60,673.60- $72,000 annually and is commensurate with experience. Boise State University provides a best-in-class benefits package, including (but not limited to): • 12 paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days) • Between 12-24 annual paid vacation days for full-time Professional and Classified staff, depending on position type and years of service • 10.76% University contribution to your ORP retirement fund (Professional and Faculty employees) • 11.96% University contribution to your PERSI retirement fund (Classified employees) • Excellent medical, dental, and other health-related insurance coverages • Tuition fee waiver benefits for employees, spouses, and their dependents • See our full benefits page for more information!
Required Application Materials:
Cover letter and resume.
About Us: Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We're a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.
Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We're building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.
Learn more about Boise State and living in Idaho's Treasure Valley at https://www.boisestate.edu/about/
Advertised:
September 19, 2025 Mountain Daylight Time Applications close:
October 3, 2025 11:55 PM Mountain Daylight Time
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