Legal Secretary Job at Akin Gump Strauss Hauer & Feld LLP in Washington

Overview

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Location and Schedule

Location: Washington, DC

Schedule: 9:00 AM to 5:30 PM, M-F, unless otherwise approved; additional hours as required.

FLSA: Non-Exempt

Position Type: Full-Time/Regular

Company

Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking several Legal Secretaries to support practices such as Communications, Litigation, International Trade, Regulatory, and Public Law & Policy working under general supervision and direction of assigned attorney(s) and the Secretarial Manager.

Responsibilities

• Provide secretarial and administrative support to attorneys, advisors and other administrative personnel as assigned.
• Type and edit documents from handwritten or typed materials; prepare correspondence, memoranda, bills, timesheets and project work.
• Copy, distribute, file and handle completed work; proofread and redline for accuracy.
• Receive, screen and transmit telephone calls and messages; manage mail.
• Process new client/matter requests, client bills, time reports and expense reports.
• Set up and maintain files; coordinate conferences, meetings, and travel arrangements.
• Coordinate with office, firm and third-party service departments; provide secretarial support to visitors.
• Accept overflow work as needed.

Qualifications

• High School Diploma or equivalent.
• Minimum of five years of litigation secretarial experience supporting partner level attorneys.
• Specialized secretarial degree, associate and/or bachelor's degree desirable but not required.
• Some paralegal experience desired but not required.
• Typing speed of at least 70 words per minute with accuracy.
• Thorough knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
• Proficiency in e-Filing and all court procedures; TOCs and TOAs preparation.
• Knowledge of time records, expense reports, client bills, and conflict checks.
• Excellent written and oral communication skills; strong grammar and punctuation.
• Familiarity with legal terminology and filing/record-keeping practices.
• Calendar management and case tracking; strong organizational skills.
• Ability to work independently and as part of a team; manage priorities and meet deadlines.
• Ability to work in a fast-paced environment; maintain confidentiality of client and firm information.
• Commitment to professional growth.

Compensation and Benefits

The anticipated base salary range for this position in Washington, DC is $80,000 - $100,000. The actual salary offered will be based on factors including education, experience, certifications, and location. Benefits may include health insurance, 401(k), discretionary bonus, paid time off, and other benefits.

Employment Type and Functions

• Employment type: Full-time
• Job function: Legal and Administrative; Industries: Law Practice and Legal Services