Medical Secretary Job at Kettering General Hospital NHS Foundation Trust in Kett

We are looking to appoint a Medical Secretary to provide comprehensive secretarial and administration support in our Urgent Care Team.

You should be able to work as part of a busy team and be able to work on your own initiative. You will have excellent communication, interpersonal skills and be able to work to deadlines. Have a flexible approach in an ever changing environment, competent in using Microsoft Office packages including Word, Excel, PowerPoint, email and internet, along with advanced typing/word processing skills. A knowledge of Mediviewer is essential.

Main duties of the job

• Deal with telephone enquiries from key contacts including GP's, liaise with internal and external sources and services to resolve queries
• Work within trust confidentiality policy
• Manage own workload and work independently within service need
• Maintain diaries, assist in scheduling consultant workload, and liaise with other relevant parties
• Organise medical students, liaising with various departments to arrange teaching sessions and attendance
• Open post and distribute to Consultants. Ensure all investigations are reviewed and urgent tests are highlighted to a doctor for review
• Ensure a general administrative service is provided for the Consultant and the team including photocopying, filing, scanning and distribution
• Take minutes and set up Teams meetings
• Process information through established Trust systems and procedures
• Track and update Careflow as necessary

About us

Kettering General Hospital NHS Foundation Trust is one of the largest employers in the area and we are on an exciting journey. Our mission is to provide safe, compassionate, and clinically excellent patient care, by being an outstanding employer for our people. We have entered into a Group Model with neighbouring Northampton General Hospital and have become University Hospitals of Northamptonshire. Our Excellence Values: Compassion, Respect, Integrity, Courageous, Accountable.

Job responsibilities

For further information on the advertised role, please refer to the job description located under the Supporting Documents heading. The full person specification can be accessed under the Shortlisting Criteria section of the document.

Person Specification

Qualifications

• NVQ Level 3 in business administration or equivalent level of qualification or previous proven experience

Knowledge/Experience

• Knowledge & Experience Significant administrative/secretarial experience including initiating and maintaining office systems
• Demonstrable experience in dealing with the public and dealing with sensitive and confidential information
• Understanding of Confidentiality and Data Protection Act
• Knowledge of IT systems and software programmes such as Outlook, Word, Excel, Power Point
• Clear communicator with excellent writing, data entry and presentation skills
• Capable of constructing and delivering clear information/instructions to staff
• Ability to work under pressure in a busy working environment and able to multi-task
• Record and transcribe minutes of meeting using Teams
• Able to work without supervision, on own initiative, prioritising own workload to achieve deadlines
• Ability to concentrate for prolonged periods adapting to interruptions
• Working as part of a team
• Able to use own initiative.
• Flexible/ adaptable to any given situation

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Kettering General Hospital NHS Foundation Trust

£27,485 to £30,162 a year Per Annum pro rata