Instructional Resources & Technology Secretary Job at La Joya ISD in La Joya

Overview

Job Title: Instructional Resources & Wage/Hour Status: Non-Exempt

Reports to: Technology Director

Dept./School: Instructional Resources

Revised Date: January 16, 2021

District Primary Purpose: To assist and promote La Joya ISD in implementing a rigorous curriculum/instructional program that supports student success and achievement.

Department Primary Purpose: Assist the Instructional Resources & Technology Director in the overall organization and operations of the department.

Qualifications

Education/Certification: High School Diploma or GED; Secretarial/Clerical Training

Experience: Three years experience as a secretary, or five years experience as school clerk

Knowledge/Skills: Knowledge of basic accounting procedures; Ability to communicate clearly in oral and written form; Ability to type 50 w.p.m. with accuracy; Effective organizational, communication, and interpersonal skills; Proficient typing, word processing, and file maintenance skills; Ability to use personal computer software to develop spreadsheets, databases, and word processing

Responsibilities

• Maintain proper documentation for processing of all purchase orders for payment approval.
• Keep ledger for purchase order numbers bought and date of issuance.
• Obtain, gather, and organize pertinent data as needed.
• Maintain a regular filing system, as well as set of locked confidential files, and processes incoming correspondence as instructed.
• Place and receive telephone calls, and record messages.
• Order and maintain supplies as needed by the department.
• Perform any bookkeeping tasks associated with the specific position.
• Maintain a schedule of appointments and make arrangements for conferences and interviews.
• Maintain a schedule of meetings and in-services.
• Order and pick up materials and food supplies needed and deliver them to meeting site.
• Collect and process travel requests and travel reimbursements, and make travel arrangements for out of district conferences for department staff as appropriate.
• Welcome visitors and arrange for their comfort.
• Perform other duties as assigned by Director.

Working Conditions

Mental Demands: Maintain emotional control under stress.

Physical Demands/Environmental Factors: Repetitive hand motions; prolonged use of computer. Works with frequent interruptions. Moderate standing, stooping, bending, and lifting.

POSITION WORKING DAYS: 226 Days