Miami Jewish Health is hiring: Medical Secretary, FL PACE Centers in Miami

Overview

Medical Secretary, FL PACE Centers – Miami Jewish Health

Miami Jewish Health is one of the largest providers of healthcare and living options for aging adults in the Southeast. We operate Florida PACE (Program of All-Inclusive Care for the Elderly) Centers, the largest PACE program in Florida, which serves as health plan, healthcare provider, and social center designed for older adults with complex medical needs. We have four adult day health centers that serve participants in Miami-Dade and Broward counties. Our careers are challenging, meaningful and rewarding.

Job Summary

Provides secretarial support utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures; provides clerical duties for PACE staff as needed.

Essential Job Functions

• Handles all telephone calls and greets visitors and participants; takes messages as needed and delivers to appropriate personnel
• Schedules all participant diagnostic appointments and medical consultations
• Requests medical records; ensures that all results from laboratory, radiological and other tests and procedures are obtained and reported to the physician and clinical staff
• Checks medications received from Pharmacy daily to ensure they match what was ordered; prepares them with delivery tickets and distributes them to the appropriate driver
• Maintains unit-specific documentation as per department guidelines and regulatory standards
• Maintains Electronic Medical Record
• Acts as support for Patient Coordinator; understands priorities of Coordinator position and performs scheduling and coordination duties when required, including authorizations; provides authorization for treatment/procedures to hospitals and other providers; enters information in the system and maintains an updated agenda
• Updates daily IDT agenda and records daily IDT minutes
• Performs clerical and support functions for the department
• Attends department meetings and in-services as needed
• Orders supplies for PACE on the Meditech system
• Manages traffic flow in the clinic with professional and assertive demeanor

Education

High School Diploma or equivalent

Experience

Minimum six months office clerical experience, preferably in a healthcare setting

Licenses/Certifications

Medical secretary certification preferred

Abilities Required

• Knowledge of medical terminology
• Strong organizational skills
• Self-starter and self-motivated
• Strong computer skills; proficient in Microsoft Outlook, Word, Excel, PowerPoint
• Ability to work with geriatric patients
• Caring attitude toward PACE participants, family members, employees, and other facility guests
• Must be able to speak, read and write English
• Bilingual Spanish/English required

Functional Demands

• Environment work conditions: normal working condition with adequate lighting and ventilation
• Infectious Material Exposure: No routine or potential exposure to blood/body fluids/tissues, but may require performing unplanned activities which may involve exposure

Organizational Expectations

• Ensures that resident/patient rights are adhered to
• Demonstrates professionalism and accountability
• Demonstrates a caring attitude consistent with Miami Jewish EmpathicareSM toward MJH residents, patients, family members, employees, and other facility guests
• Demonstrates excellent communication skills
• Ensures confidentiality and security of patients’ medical information
• Identifies and utilizes appropriate channels of communication
• Able to speak, read and write English
• Able to think and act calmly to meet unusual occurrences of the job
• Adheres to the organization’s Mission, Vision and Values
• Participates in departmental activities, meetings and in-services and follows established guidelines
• Maintains a safe working environment

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Miami Jewish Health provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

We believe in the power of empathy, the value of relationships and the importance of a life well-lived. Come see why Miami Jewish Health is unlike anywhere you’ve ever worked before. We offer competitive compensation, medical/dental/vision coverage and a 403(b)-retirement savings plan for eligible full and part-time positions, free on-campus parking, an onsite fitness center and more.

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