County of Los Angeles is hiring: MANAGEMENT SECRETARY III / EMERGENCY APPOINTMEN

Overview

TYPE OF RECRUITMENT: OPEN COMPETITIVE - EMERGENCY

FILING DATES

This posting will open for filing on June 24 at 8:00 a.m. (Pacific Time) and will remain open until the needs of the posting are met.

EXAM NUMBER: b2109D-EA

The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you. The Department of Mental Health is seeking qualified candidates to fill emergency Management Secretary III vacancies related to the homelessness crisis.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Assessment: Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%.

Those who successfully pass the assessment will be considered for permanent appointment to Management Secretary III.

Responsibilities

• Replies to personal and other correspondence, composing letters with or without dictation.
• Screens office and telephone callers, meets the public, makes appointments, and arranges conferences and speaking engagements.
• Directs callers to other departments and officials or to other individuals, divisions, or sections of the department where assigned.
• Takes care of day-to-day inquiries or problems wherever possible.
• Secures information on the status of pending matters and reasons for delay in the completion of projects.
• Maintains office files and records, including those of a confidential nature.
• Performs confidential and personal services, as requested.
• Recognizes the need for revisions in office, clerical, and secretarial procedures, and makes recommendations regarding such changes.
• Assigns and supervises the work of other employees.

Selection Requirements

Two (2) years of complex and highly responsible secretarial experience at the level of Los Angeles County's class of Secretary V, Senior Secretary III, Senior Secretary IV, Management Secretary I, or Management Secretary II.

TYPING SKILL REQUIREMENT: Ability to type at the rate of 40 net words per minute.

Applicants must meet the requirements at time of filing.

IMPORTANT TYPING TEST INFORMATION:

• A qualifying typing performance test of 40 net words-per-minute will be administered to applicants who have not held a typing position in the service of the County of Los Angeles. Applicants must successfully complete the typing performance test at time of filing to qualify.
• Applicants who have taken and passed the required performance test administered by another County department must attach a copy of their typing certificate or typing test result email to their application at the time of filing.
• Applicants who have not taken a typing test administered by the Los Angeles County can apply to the Typing Test-Score Banking Only announcement bulletin, consisting of a timed typing test designed to measure speed and accuracy. To apply, copy and paste the URL below into the address bar.
• URL: https://www.governmentjobs.com/careers/lacounty/jobs/4790069/typing-test-score-banking-only?keywords=typing%20test&pagetype=jobOpportunitiesJobs

Applicants in certain categories may be exempt from the County typing performance test. See the original posting for details.

PHYSICAL CLASS: Light
This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION

* All classes in the Secretarial Group perform duties composed of essentially the same basic activities and operations. Positions in these classes are allocated when the work of the supervisor requires full-time personal secretarial assistance. The level of secretary allocated is related primarily to the level of supervisor served.

EXAMINATION CONTENT

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%.

Those who successfully pass the assessment will be considered for permanent appointment.

APPLICATION AND FILING INFORMATION

Applicants are required to complete and submit an online Los Angeles County Employment Application AND Supplemental Questionnaire in order to be considered for this examination. Paper applications, resumes, or any unsolicited documents will not be accepted in lieu of completing the online application and Supplemental Questionnaire. We must receive your application before filing closes. Application filing may be suspended at any time without advance notice.

INSTRUCTIONS FOR FILING ONLINE:

Applications must be submitted online only and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 60 days and the recruitment remains open or reopens for filing, you are encouraged to submit a new application to reaffirm interest and update relevant information.

Many notifications will be sent electronically to the email address provided on the application. Please add hcheang@dmh.lacounty.gov and noreply@governmentjobs.com to your approved senders to prevent email notification from being filtered as spam.

You have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. You can still check notifications by logging into governmentjobs.com and viewing your profile inbox.

Plan to submit your online application well in advance before the deadline as you may be required to verify your email address. This only needs to be done once per email address.

SOCIAL SECURITY NUMBER: Federal law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

FAIR CHANCE INITIATIVE

The County of Los Angeles is a Fair Chance employer. Except for a limited number of positions, you will not be asked to provide information about conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the duties of the job.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

NO SHARING USER ID AND PASSWORD: All applicants must file their applications online using their own user ID and password. Using another’s credentials may erase an applicant’s record.

DEPARTMENT CONTACT:

HR Examinations Unit: (213) 972-7034

HR Examinations Unit Email: exams@dmh.lacounty.gov

Analyst Contact: Hon Sang Cheang, (323) 705-3799

Analyst Contact Email: hcheang@dmh.lacounty.gov

ADA COORDINATOR PHONE: (213) 972-7034

TELETYPE PHONE: (800) 735-2922

CALIFORNIA RELAY SERVICES: (800) 735-2922