Civil Office Assistant Job at County of Tulare in Visalia

Overview

This recruitment will establish an employment list to fill current and any future vacancies within the Office of the County Counsel. The anticipated life of the employment list is six months. If interested in employment for this position for current or future vacancies, please submit an online application for consideration.

Current vacancy is with the Office of the County Counsel located in Visalia, CA. The anticipated life of the list is six months.

Duty Sample

• Review legal documents for completeness and determine conformity to the law.
• Set cases on Superior or Municipal Court calendars.
• Perform data entry of information received by clients for legal services.
• Calendar court appearances, and target and tickler dates for paralegals and attorneys.
• Create and maintain file folders for litigation and client requests for legal services.

For a full list of duties for this position, please visit the Tulare County government jobs page: https://www.governmentjobs.com/careers/tulare/classspecs?keywords=Civil%20Office%20Assistant

Qualifications

Education: Equivalent to completion of the twelfth(12th) grade, and specific legal clerical training or education.

• Equivalent to completion of the twelfth(12th) grade, and specific legal clerical training or education.

Experience:

• Six (6) months of experience performing legal clerical duties.

Equivalency for Experience:

• Certificate of completion of a legal office assistant program.

Knowledge of:

• English usage, spelling, grammar and punctuation.
• Math sufficient to perform addition, subtraction, multiplication and division.
• Basic legal terminology and documents, and the court and judicial system.
• Legal filing systems and procedures.
• Court filing procedures.
• Report and form design, and production methods.
• Math including fractions, decimals and percentages.
• Functions and purpose of County legal offices generally.
• Common legal terminology, documents and procedures.

Skill/Ability to:

• Work and communicate effectively with people of various education and socioeconomic backgrounds by respecting beliefs, interpersonal styles and behaviors of both clients and co-workers.
• Operate contemporary office equipment inclusive of computer, keyboard, and all applicable electronic equipment.
• Communicate with a variety of people backgrounds using patience, tact, courtesy and restraint.
• Perform basic legal clerical work including the maintenance of appropriate case files, records and related statistical and general reports.
• Check documents for accuracy and completeness, prepare and type/word process clear and concise letters, memoranda, reports and other documents.
• Verify and enter data for a variety of lists, logs and reports.
• Communicate with the public, agencies, and court officials on legal matters.
• Use business telephone etiquette.
• Prepare a variety of charts, graphs, and other special documents.
• Analyze and correct operational, procedural, and programmatic problems encountered in the course of work.

Conditions of Employment

• Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions.
• An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions.
• Some job classes may also require a physical exam.

Additional Information

College Cost Reduction Access Act: This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan service or visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER