MedStar Health
Overview
Posting Number: S13923P Working Title: Budget and Grants Manager Department: COE-Faculty & Staff Services Posting Type: External Employment Type: Employee FTE: 1.00 Location: Athens Area Advertised Salary: Commensurate with Experience Proposed Starting Date: 08/25/2025 Open until filled: Yes Special Instructions to Applicants: Full consideration will be given to all applications received by August 8, 2025. The position will remain open until filled. References of only the finalists will be checked. About the University
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education. The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine. EEO Policy
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu). USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653. Position Information
Classification Title: Business Operations Professional FLSA: Exempt FTE: 1.00 Minimum Qualifications: Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications. Duties and Responsibilities Account Review and Reconciliation Review all transactions for state, IDC, sales, grant, residuals and foundation accounts on a monthly basis, comparing local records with appropriate ledgers. Make any needed corrections immediately when errors are identified. Work closely with center directors to prepare and maintain budgets. Review account balances with directors regularly in order to discuss plans for revenue and expenditure. Assist faculty pre- and post-award paperwork for grants and contracts. Maintain financial records, track all account activity, and reconcile COE Center accounts monthly.
Percentage of time: 25%
Personnel Consult regularly with Center directors regarding personnel needs to help determine appropriate processes needed to ensure appointment changes are made in a timely fashion. Advise directors on HR and Payroll policy and procedure. Prepare or help prepare UGAJobs postings and help prepare faculty hiring paperwork. Complete alternative hiring paperwork (Retire/rehire, dual appointment, Independent Contractor). Prepare or help prepare OneUSG Connect transactions for appropriate personnel and position changes. Review timecards to ensure appropriate entries and approvals are processed by payroll deadlines. Follow-up with supervisors where approvals in the compliance component are needed. Review Estimated, Additional Pay, and Validate Pay reports for each pay period to ensure accuracy of payroll and report to the CBO. Assist new hires with HR paperwork.
Percentage of time: 25%
Manage Purchases for Centers Process requisitions via UGAMart, and payment requests via UGA Financials, UGAF paper or electronic payment processes, and P-card transactions. Communicate regularly with Centers to determine purchasing needs, and appropriately distributed materials when received. Advise Centers on policies and procedures related to purchasing and payments. Ensure UGA/UGAF policies and procedures are followed. Review and help in processing of petty cash and gift card account requests. Reconcile transactions on these accounts and balances with custodian on a monthly basis.
Percentage of time: 20%
Travel Assist faculty with travel arrangements as requested. Serve as Expense Delegate where requested to help expedite processing. Review expense reimbursements for accuracy, supporting documentation, policy compliance, and available/approved budget.
Percentage of time: 10%
Accounts Receivable Help maintain accounts receivables process, reviewing open invoices on sales accounts and processing deposit transmittals on behalf of Center staff receiving funds. Review Accounts Receivable process on annual basis to ensure compliance with UGA standards. Submit accounts receivables paperwork to Accounting and manage correct depositing as funds are received. Creation of invoices for services rendered by COE Centers.
Percentage of time: 10%
Equipment Inventory Manage yearly equipment inventory process for COE Centers Ensure equipment appropriately tagged by UGA or by College IT. Manage yearly review of employee equipment with employee sign-off (inclusive of non-tagged equipment). Attend regular staff meetings. Participate in a minimum of 15 hours of training and professional development per calendar year. Perform additional duties as requested. Update directors on fiscal matters using oral and written reporting on a regular basis as needed, and in fixed budget meetings twice monthly.
Percentage of time: 10%
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Posting Number: S13923P Working Title: Budget and Grants Manager Department: COE-Faculty & Staff Services Posting Type: External Employment Type: Employee FTE: 1.00 Location: Athens Area Advertised Salary: Commensurate with Experience Proposed Starting Date: 08/25/2025 Open until filled: Yes Special Instructions to Applicants: Full consideration will be given to all applications received by August 8, 2025. The position will remain open until filled. References of only the finalists will be checked. About the University
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education. The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine. EEO Policy
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu). USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653. Position Information
Classification Title: Business Operations Professional FLSA: Exempt FTE: 1.00 Minimum Qualifications: Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications. Duties and Responsibilities Account Review and Reconciliation Review all transactions for state, IDC, sales, grant, residuals and foundation accounts on a monthly basis, comparing local records with appropriate ledgers. Make any needed corrections immediately when errors are identified. Work closely with center directors to prepare and maintain budgets. Review account balances with directors regularly in order to discuss plans for revenue and expenditure. Assist faculty pre- and post-award paperwork for grants and contracts. Maintain financial records, track all account activity, and reconcile COE Center accounts monthly.
Percentage of time: 25%
Personnel Consult regularly with Center directors regarding personnel needs to help determine appropriate processes needed to ensure appointment changes are made in a timely fashion. Advise directors on HR and Payroll policy and procedure. Prepare or help prepare UGAJobs postings and help prepare faculty hiring paperwork. Complete alternative hiring paperwork (Retire/rehire, dual appointment, Independent Contractor). Prepare or help prepare OneUSG Connect transactions for appropriate personnel and position changes. Review timecards to ensure appropriate entries and approvals are processed by payroll deadlines. Follow-up with supervisors where approvals in the compliance component are needed. Review Estimated, Additional Pay, and Validate Pay reports for each pay period to ensure accuracy of payroll and report to the CBO. Assist new hires with HR paperwork.
Percentage of time: 25%
Manage Purchases for Centers Process requisitions via UGAMart, and payment requests via UGA Financials, UGAF paper or electronic payment processes, and P-card transactions. Communicate regularly with Centers to determine purchasing needs, and appropriately distributed materials when received. Advise Centers on policies and procedures related to purchasing and payments. Ensure UGA/UGAF policies and procedures are followed. Review and help in processing of petty cash and gift card account requests. Reconcile transactions on these accounts and balances with custodian on a monthly basis.
Percentage of time: 20%
Travel Assist faculty with travel arrangements as requested. Serve as Expense Delegate where requested to help expedite processing. Review expense reimbursements for accuracy, supporting documentation, policy compliance, and available/approved budget.
Percentage of time: 10%
Accounts Receivable Help maintain accounts receivables process, reviewing open invoices on sales accounts and processing deposit transmittals on behalf of Center staff receiving funds. Review Accounts Receivable process on annual basis to ensure compliance with UGA standards. Submit accounts receivables paperwork to Accounting and manage correct depositing as funds are received. Creation of invoices for services rendered by COE Centers.
Percentage of time: 10%
Equipment Inventory Manage yearly equipment inventory process for COE Centers Ensure equipment appropriately tagged by UGA or by College IT. Manage yearly review of employee equipment with employee sign-off (inclusive of non-tagged equipment). Attend regular staff meetings. Participate in a minimum of 15 hours of training and professional development per calendar year. Perform additional duties as requested. Update directors on fiscal matters using oral and written reporting on a regular basis as needed, and in fixed budget meetings twice monthly.
Percentage of time: 10%
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