Houston Independent School District
Director 2, Inventory Management
Houston Independent School District, Houston, Texas, United States, 77246
Location: Hattie Mae White
Department: Fixed Assets Accounting
Area:Northwest
Contract Months:12
Salary Range: $150,000.00 - $175,000.00
Academic Year: 25-26
JOB SUMMARY
The Director of Inventory Management is responsible for overseeing the Houston ISD Inventory Management Department, which supports 259 schools and 90 departments. The position ensures accurate tracking, tagging, reconciliation, audit readiness, and compliance for all capital and controllable assets, including eRate-funded items. This role safeguards public resources, strengthens accountability, and provides districtwide leadership in asset management.
MAJOR DUTIES & RESPONSIBILITIES
1. Capital & Controllable Assets • Oversee creation, tagging, ERP recording, disposal, and annual verification of capital fixed assets ($5,000+). • Manage tracking of controllable/pilferable assets (• Ensure all physical assets are tagged within 30 days of receipt and properly retired through ERP workflows. 2. Systems, Reporting & Compliance • Manage daily ZAM5 uploads between TIPWeb-IT and SAP/Oracle ERP. • Maintain compliance with federal eRate funding rules, including asset tagging, location confirmations, and audit support. • Coordinate vehicle title records and capital lease schedules in ERP and DebtBook. • Lead monthly general ledger tie-outs, ACFR schedules, and statistical location checks. • Oversee the district's annual inventory audits, including visual checks and sampling analytics. • Partner with Finance and IT to support the ERP transition from SAP to Oracle Fusion Cloud.
MAJOR DUTIES & RESPONSIBILITIES CONTINUED
3. Leadership & Collaboration • Direct a team responsible for asset tracking, reconciliation, reporting, and compliance. • Collaborate with Finance, IT, Audit, and campus/department leadership to ensure transparent and effective inventory practices. • Provide training, resources, and guidance to schools and departments to maintain compliance. 4. Other duties as assigned
EDUCATION
Bachelor's degree in accounting, Finance, Business Administration, or related field required. CPA preferred
WORK EXPERIENCE
Minimum of 5+ years of experience in asset management, inventory control, or financial operations, preferably in the public sector or education.
SKILL AND/OR REQUIRED LICENSING/CERTIFICATION
Minimum of 5+ years of experience in asset management, inventory control, or financial operations, preferably in the public sector or education. TYPE OF SKILL AND/OR REQUIRED LICENSING/CERTIFICATION Expertise in GAAP, ACFR reporting, and capital asset standards. Strong analytical skills with ability to reconcile, forecast, and present complex data. Proven leadership in managing cross-functional teams and large-scale operational processes. Ability to communicate effectively with executive leadership, campuses, and external auditors. High degree of integrity, accountability, and commitment to public stewardship. Strong knowledge of administrative functions, policies, and regulations related to K-12 education. Proven track record of strategic planning, organizational development, and change management. Exceptional communication and interpersonal skills to build effective relationships with diverse stakeholders. Demonstrated ability to lead and inspire teams, fostering a positive and inclusive work environment. Strong analytical and problem-solving skills with a focus on data-driven decision-making. Knowledge of financial management principles and budgeting processes. Familiarity with educational technologies and their integration into administrative functions. Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
LEADERSHIP RESPONSIBILITIES
Strategic oversight for multiple departments and/or a major division or for the entire district. Provides strategic direction and develops long-range plans which impact multiple departments or divisions. Using in-depth knowledge of multiple disciplines, identifies and evaluates high-impact issues, and provides strategy and direction to a major functional area or multiple departments. Establishes programs and policies, and ensures integration of operational objectives across multiple, major departments, program areas and possibly district-wide.
WORK COMPLEXITY/INDEPENDENT JUDGMENT
Work is non-standardized and widely varied, involving many complex and significant variables including significant time spent planning, evaluating complex solutions and issues, and negotiating outcomes. Strong analytic ability and inductive thinking are frequently required to devise new approaches to situations where previously accepted solutions have proven inadequate. Position regularly makes recommendations to management on areas of significance to the division. Supervision received typically consists of providing periodic coaching, advice and feedback.
BUDGET AUTHORITY
Participates in a group plan and/or budget development.
PROBLEM SOLVING
Decisions are made with greater freedom and discretion, including recommendations that are subject to approval on matters that may affect multiple departments across HISD. Job is frequently expected to recommend new solutions to problems, to improve existing methods/procedures/services and generate new ideas. May also review decisions made by other individuals on more routine matters.
IMPACT OF DECISIONS
Decisions have considerable impact to multiple divisions or the district causing risks or improvements to relationships, significant efficiencies or delays in operations, and/or significant financial gains or expenses. Errors are serious and difficult to discover, normally involve decisions not subject to detailed review and will result in excessive costs and/or significant project delays.
COMMUNICATION/INTERACTIONS
Negotiate and influence - interprets department strategies and services, resolves conflicts, influences outcomes on matters of significance for the division, conducts final negotiations and coordinates approvals/decision making below the executive level. Interactions are typically with customers and Top Management.
CUSTOMER RELATIONSHIPS
Leads others in the resolution of highly sensitive and confidential issues on behalf of the department. Acts as a trusted advisor, and becomes involved in the customer's decision making process including presenting alternatives and information and applying persuasion and negotiation skills in the resolution of problems. Monitors customer service standards.
WORKING/ENVIRONMENTAL CONDITIONS
Central office environment with occasional campus/warehouse visits. Requires ability to review, reconcile, and validate large data sets. Travel to schools and departments across HISD for audits and asset verification. Ability to carry and/or lift less than 45 pounds.
Houston Independent School District is an equal opportunity employer.
Department: Fixed Assets Accounting
Area:Northwest
Contract Months:12
Salary Range: $150,000.00 - $175,000.00
Academic Year: 25-26
JOB SUMMARY
The Director of Inventory Management is responsible for overseeing the Houston ISD Inventory Management Department, which supports 259 schools and 90 departments. The position ensures accurate tracking, tagging, reconciliation, audit readiness, and compliance for all capital and controllable assets, including eRate-funded items. This role safeguards public resources, strengthens accountability, and provides districtwide leadership in asset management.
MAJOR DUTIES & RESPONSIBILITIES
1. Capital & Controllable Assets • Oversee creation, tagging, ERP recording, disposal, and annual verification of capital fixed assets ($5,000+). • Manage tracking of controllable/pilferable assets (• Ensure all physical assets are tagged within 30 days of receipt and properly retired through ERP workflows. 2. Systems, Reporting & Compliance • Manage daily ZAM5 uploads between TIPWeb-IT and SAP/Oracle ERP. • Maintain compliance with federal eRate funding rules, including asset tagging, location confirmations, and audit support. • Coordinate vehicle title records and capital lease schedules in ERP and DebtBook. • Lead monthly general ledger tie-outs, ACFR schedules, and statistical location checks. • Oversee the district's annual inventory audits, including visual checks and sampling analytics. • Partner with Finance and IT to support the ERP transition from SAP to Oracle Fusion Cloud.
MAJOR DUTIES & RESPONSIBILITIES CONTINUED
3. Leadership & Collaboration • Direct a team responsible for asset tracking, reconciliation, reporting, and compliance. • Collaborate with Finance, IT, Audit, and campus/department leadership to ensure transparent and effective inventory practices. • Provide training, resources, and guidance to schools and departments to maintain compliance. 4. Other duties as assigned
EDUCATION
Bachelor's degree in accounting, Finance, Business Administration, or related field required. CPA preferred
WORK EXPERIENCE
Minimum of 5+ years of experience in asset management, inventory control, or financial operations, preferably in the public sector or education.
SKILL AND/OR REQUIRED LICENSING/CERTIFICATION
Minimum of 5+ years of experience in asset management, inventory control, or financial operations, preferably in the public sector or education. TYPE OF SKILL AND/OR REQUIRED LICENSING/CERTIFICATION Expertise in GAAP, ACFR reporting, and capital asset standards. Strong analytical skills with ability to reconcile, forecast, and present complex data. Proven leadership in managing cross-functional teams and large-scale operational processes. Ability to communicate effectively with executive leadership, campuses, and external auditors. High degree of integrity, accountability, and commitment to public stewardship. Strong knowledge of administrative functions, policies, and regulations related to K-12 education. Proven track record of strategic planning, organizational development, and change management. Exceptional communication and interpersonal skills to build effective relationships with diverse stakeholders. Demonstrated ability to lead and inspire teams, fostering a positive and inclusive work environment. Strong analytical and problem-solving skills with a focus on data-driven decision-making. Knowledge of financial management principles and budgeting processes. Familiarity with educational technologies and their integration into administrative functions. Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
LEADERSHIP RESPONSIBILITIES
Strategic oversight for multiple departments and/or a major division or for the entire district. Provides strategic direction and develops long-range plans which impact multiple departments or divisions. Using in-depth knowledge of multiple disciplines, identifies and evaluates high-impact issues, and provides strategy and direction to a major functional area or multiple departments. Establishes programs and policies, and ensures integration of operational objectives across multiple, major departments, program areas and possibly district-wide.
WORK COMPLEXITY/INDEPENDENT JUDGMENT
Work is non-standardized and widely varied, involving many complex and significant variables including significant time spent planning, evaluating complex solutions and issues, and negotiating outcomes. Strong analytic ability and inductive thinking are frequently required to devise new approaches to situations where previously accepted solutions have proven inadequate. Position regularly makes recommendations to management on areas of significance to the division. Supervision received typically consists of providing periodic coaching, advice and feedback.
BUDGET AUTHORITY
Participates in a group plan and/or budget development.
PROBLEM SOLVING
Decisions are made with greater freedom and discretion, including recommendations that are subject to approval on matters that may affect multiple departments across HISD. Job is frequently expected to recommend new solutions to problems, to improve existing methods/procedures/services and generate new ideas. May also review decisions made by other individuals on more routine matters.
IMPACT OF DECISIONS
Decisions have considerable impact to multiple divisions or the district causing risks or improvements to relationships, significant efficiencies or delays in operations, and/or significant financial gains or expenses. Errors are serious and difficult to discover, normally involve decisions not subject to detailed review and will result in excessive costs and/or significant project delays.
COMMUNICATION/INTERACTIONS
Negotiate and influence - interprets department strategies and services, resolves conflicts, influences outcomes on matters of significance for the division, conducts final negotiations and coordinates approvals/decision making below the executive level. Interactions are typically with customers and Top Management.
CUSTOMER RELATIONSHIPS
Leads others in the resolution of highly sensitive and confidential issues on behalf of the department. Acts as a trusted advisor, and becomes involved in the customer's decision making process including presenting alternatives and information and applying persuasion and negotiation skills in the resolution of problems. Monitors customer service standards.
WORKING/ENVIRONMENTAL CONDITIONS
Central office environment with occasional campus/warehouse visits. Requires ability to review, reconcile, and validate large data sets. Travel to schools and departments across HISD for audits and asset verification. Ability to carry and/or lift less than 45 pounds.
Houston Independent School District is an equal opportunity employer.