Windham Public Schools
Benefits Coordinator JobID: 6228
Position Type:
Secretarial/Clerical/ Administrative Assistant II/Specialist
Date Posted:
9/11/2025
Location:
Central Office
DESCRIPTION
The Windham Public Schools is seeking an experienced professional to serve as the District Benefits Coordinator to administer employee and retiree benefits, as well as ensure compliance with laws and contracts. Key duties include managing enrollment in insurance and retirement plans, processing claims, communicating benefit options to employees, maintaining accurate records, coordinating open enrollment, and serving as a liaison with vendors and third-party administrators. This role requires strong organizational, communication, and analytical skills to manage complex data, resolve employee issues, and maintain compliance with federal and state regulations.
Choosing to work in the Windham Public Schools means selecting to be in a dynamic environment serving staff that are committed to our District mission of educating our community’s youth. We pride ourselves for working with purpose and care in all that we do.
ESSENTIAL DUTIES and RESPONSIBILITIES
Enrollment & Changes: Process new employee enrollments, benefit changes, and terminations, ensuring accuracy and adherence to plan rules and contracts.
Benefit Program Administration: Oversee and manage all aspects of the district's employee and retiree benefit programs, including medical, dental, vision, life insurance, flexible spending accounts, and retirement plans - including Teachers’ Retirement Board (TRB), 403(b), and 457(b) plans
Employee Support: Serve as the primary point of contact for employees, answering questions and resolving issues related to benefits, eligibility, and claims.
Open Enrollment: Coordinate and administer the annual open enrollment process, including preparing, distributing, and collecting necessary forms and materials.
Regulatory Compliance: Ensure compliance with relevant federal and state laws, such asCOBRA,HIPAA, andACA.
Vendor & Provider Liaison: Communicate with insurance carriers, benefit providers, and third-party administrators to gather information, resolve issues, and ensure proper coverage.
Record Keeping: Maintain accurate employee benefits records, provider contracts, and claim files for an up-to-date reference and audit trail.
Data Analysis: Analyze benefit-related data to assist in the development of programs and support budget preparation
SKILLS, KNOWLEDGE, CAPACITIES
Understanding of labor relations and contractual agreements relative to benefits
Experience in serving as employee benefit administrator
Knowledge of the Windham Public Schools, CT State Partnership Plan, FSA, and retirement benefits (TRB, 403(b), 457(b)), experience administering preferred
Demonstrated understanding of and ability to interpret federal, state, and local regulations pertaining to various insurance plans, as well as the rules and regulations related to flexible savings accounts with working knowledge of COBRA laws and ACA reporting.
Ability to understand and interpret complex rules and regulations and union contracts, coupled with the ability to utilize sound judgment in explaining and administering established policies.
Skill in the use of industry-related specialized software, as well as the Microsoft Office Suite.
Considerable ability to multitask, prioritize, and manage complex work.
Strong verbal and written communication, advanced listening skills, and the ability to explain complex information understandably with tact, respect, and courtesy.
QUALIFICATIONS
Bachelor's degree from an accredited college or university in a related field
Professional experience that includes work in Benefits, Human Resources or a Business Office, or a combination of education, experience, and/or training that yields the required knowledge, skills, and abilities.
Bilingual strongly preferred (Spanish/English)
Apply at:WindhamPublicSchools (https://www.windhamps.org/page/employment) WINDHAM IS AN EQUAL OPPORTUNITY EMPLOYERIt is the policy of the Windham Public Schools to ensure equal employment opportunity to every person regardless of race, color, religion, creed, age, marital status, national origin, gender; gender identity or expression, sexual preference or physical and mental disability; and to ensure equal educational opportunity for all students and to prohibit unlawful discrimination because of race, color, religion, creed, age, marital status, national origin, gender, sexual preference, or physical and mental disability in the school district's educational program and activities.
Position Type:
Secretarial/Clerical/ Administrative Assistant II/Specialist
Date Posted:
9/11/2025
Location:
Central Office
DESCRIPTION
The Windham Public Schools is seeking an experienced professional to serve as the District Benefits Coordinator to administer employee and retiree benefits, as well as ensure compliance with laws and contracts. Key duties include managing enrollment in insurance and retirement plans, processing claims, communicating benefit options to employees, maintaining accurate records, coordinating open enrollment, and serving as a liaison with vendors and third-party administrators. This role requires strong organizational, communication, and analytical skills to manage complex data, resolve employee issues, and maintain compliance with federal and state regulations.
Choosing to work in the Windham Public Schools means selecting to be in a dynamic environment serving staff that are committed to our District mission of educating our community’s youth. We pride ourselves for working with purpose and care in all that we do.
ESSENTIAL DUTIES and RESPONSIBILITIES
Enrollment & Changes: Process new employee enrollments, benefit changes, and terminations, ensuring accuracy and adherence to plan rules and contracts.
Benefit Program Administration: Oversee and manage all aspects of the district's employee and retiree benefit programs, including medical, dental, vision, life insurance, flexible spending accounts, and retirement plans - including Teachers’ Retirement Board (TRB), 403(b), and 457(b) plans
Employee Support: Serve as the primary point of contact for employees, answering questions and resolving issues related to benefits, eligibility, and claims.
Open Enrollment: Coordinate and administer the annual open enrollment process, including preparing, distributing, and collecting necessary forms and materials.
Regulatory Compliance: Ensure compliance with relevant federal and state laws, such asCOBRA,HIPAA, andACA.
Vendor & Provider Liaison: Communicate with insurance carriers, benefit providers, and third-party administrators to gather information, resolve issues, and ensure proper coverage.
Record Keeping: Maintain accurate employee benefits records, provider contracts, and claim files for an up-to-date reference and audit trail.
Data Analysis: Analyze benefit-related data to assist in the development of programs and support budget preparation
SKILLS, KNOWLEDGE, CAPACITIES
Understanding of labor relations and contractual agreements relative to benefits
Experience in serving as employee benefit administrator
Knowledge of the Windham Public Schools, CT State Partnership Plan, FSA, and retirement benefits (TRB, 403(b), 457(b)), experience administering preferred
Demonstrated understanding of and ability to interpret federal, state, and local regulations pertaining to various insurance plans, as well as the rules and regulations related to flexible savings accounts with working knowledge of COBRA laws and ACA reporting.
Ability to understand and interpret complex rules and regulations and union contracts, coupled with the ability to utilize sound judgment in explaining and administering established policies.
Skill in the use of industry-related specialized software, as well as the Microsoft Office Suite.
Considerable ability to multitask, prioritize, and manage complex work.
Strong verbal and written communication, advanced listening skills, and the ability to explain complex information understandably with tact, respect, and courtesy.
QUALIFICATIONS
Bachelor's degree from an accredited college or university in a related field
Professional experience that includes work in Benefits, Human Resources or a Business Office, or a combination of education, experience, and/or training that yields the required knowledge, skills, and abilities.
Bilingual strongly preferred (Spanish/English)
Apply at:WindhamPublicSchools (https://www.windhamps.org/page/employment) WINDHAM IS AN EQUAL OPPORTUNITY EMPLOYERIt is the policy of the Windham Public Schools to ensure equal employment opportunity to every person regardless of race, color, religion, creed, age, marital status, national origin, gender; gender identity or expression, sexual preference or physical and mental disability; and to ensure equal educational opportunity for all students and to prohibit unlawful discrimination because of race, color, religion, creed, age, marital status, national origin, gender, sexual preference, or physical and mental disability in the school district's educational program and activities.