Abacus
This Request for Quote is being issued under
80101507-23-STC-ITS
Contract position: Database Administrator Scope: Intermediate Job # 1440
PURPOSE This scope of work is for consulting services to provide technical support for new and existing databases for the Florida Department of Health's Office of Information Technology, Bureau of Business Automation & Information Management (Department). Contractor will provide these services to the Department.
2. TERM
This scope of work will begin on 7/1/2024 or the date on with the purchase order is issued, whichever is later. It will end at midnight, Eastern Time on 6/30/2027 . The State of Florida's performance and obligation to pay under this purchase order and any subsequent renewal is contingent upon annual appropriation by the Legislature and satisfactory performance of the Contractor.
3. LOCATION OF WORK :
The worksite for this resulting Scope of Work is the following location(s):
4052 Bald Cypress Way Tallahassee, FL 32399
Florida Department of Health Office of Information Technology Business utomation and Information Management
4. CRIMINAL BACKGROUND SCREENING The Department will conduct a criminal history record check, including fingerprinting, on the consultant assigned by the Contractor prior to the consultant commencing work for the Department. The Department retains sole discretion as to whether the results of the criminal history record check will result in the Contractor's employee being disqualified from performing services pursuant to this agreement.
5. CONTRACTOR QUALIFICATIONS AND EXPERIENCE
The selected Contractor must possess the following qualifications and experience:
Seven years of demonstrated experience supporting operational Microsoft SQL Server database systems. Seven years of demonstrated experience providing application database design deliverables and support for web application teams. Seven years of demonstrated experience creating and reviewing application database schemas using Microsoft SQL Server using SQL, T-SQL, and SSIS programming. Seven years of demonstrated experience using Crystal Reports or similar reporting tools, such as SQL Server Reporting Services, Tableau or PowerBI. Five years of demonstrated experience developing or supporting of financial, accounting or health care database systems. One year of experience with cloud-based database provisioning using services like Azure or AWS. 6.CONTRACTOR RESPONSIBILITIES:
SERVICE TASKS
: Contractor will perform the following tasks in the time and manner specified:
Create database system designs in the time indicated on the work tickets assigned by the Department related to the requested feature enhancements or defect corrections. Ensure the following requirements are met:
Participate in design meetings, collaborate with peers, managers and customers. Scope and level of detail for database designs will be determined by the work tickets. Designs that satisfy the needs defined in the work tickets and follow the Department templates while meeting the quality standards. Work tickets will be used to document the task and should include all relevant database design documents or a reference link to the SharePoint repository location for the designs.
Create and modify database code elements daily as defined by work tickets assigned by the Department. Ensure the following requirements are met:
Participate in code review meetings, collaborate with technical peers and managers. Scope and level of detail for database code changes will be determined by the approved designs or specifications included in the work tickets. Code elements that satisfy the needs defined in the work tickets and follow the Department's templates and change management processes will meet the quality standards.
Work tickets will be used to document task completion. All source code and associated documentation will be placed in the Department's source control and team document repository systems. Troubleshoot and determine resolutions and work arounds to system issues as identified by incident tickets or management inquiry as directed by the Department. Ensure the following requirements are met:
Participate in troubleshooting activities, collaborate with technical peers, customers, management and vendors as needed. Scope and level of detail for troubleshooting efforts will be determined by the incident. Participation and collaboration that follow the Department's incident and problem management processes will meeting the quality standards.
6.1.4.1. Incident tickets will be used to document task activities.
Provide work estimates and status updates, daily as specified in the work ticket assigned by the Department. Ensure the following requirements are met:
Participate in planning and work activities as specified in the work tickets assigned by the Department. Scope and level of detail for planning and status updates will be determined by the work ticket. Participation and collaboration that follow the Department's incident, problem management, and system development lifecycle (SDLC) processes will meet the quality standards.
6.1.4..4. Work ticket will be used to document estimates and status updates. 6.1.5.DATA SECURITY AND CONFIDENTIALITY TASK: The Contractor, its employees, subcontractors, and agents must comply at all times with all Department data security procedures and policies in the performance of this scope of work as specified in the Data Security and Confidentiality document attached to the purchase order.
6.2DELIVERABLES: Contractor will complete and submit the following deliverables to the Department in the time and manner specified:
Monthly: Provision of Database Administrator services in the time and manner specified in Tasks 6.1.1. - 6.1.4. 9. REQUIREMENTS FOR RFQ RESPONSE
Contractors must address each of the following in its response to this RFQ. Failure to provide all requested information may result in disqualification. The Department reserves the right to reject any response that
does not properly address the above requirements, that fails to include the requested information, or that deviates from the requirements of this RFQ in any manner.
With ALL candidate submittals, attach a quote on official letterhead, include the following information: name, State of Florida contract number, address, candidate name, hourly rate, etc.
This is required. With ALL submittals, make sure EACH candidate resume has a skills matrix referencing their years of experience compared to the Required Experience section of the Scope of Work (SOW).
This is required. With ALL candidate submittals, make sure each candidate has completed a current Resume Certification form and the information is authentic and complete. The candidate must sign and both witnesses to the signature must sign the document to be valid.
This is required. If submitting more than one candidate for the RFQ, combine all documents into separate submittals for each candidate- Submittals should include: quote for each candidate, candidate resume, corresponding skills matrix, and the resume certification form. Attach documents in Ariba on Demand. For additional information using the Vendor Information Portal, go to: htt ps://w ww. dms.myflo r ida.com/business_oper tions/state_purchasing /myfloridamarketplace/mfmp_vendors/training_for_vendors
10. DEPARTMENT'S POINT OF CONTACT
The sole point of contact for all communication regarding this RFQ is:
Florida Department of Health Attention: Title: Government Operations Consultant I
NOTE: ALL EMAILS TO THE POINT OF CONTACT MUST CONTAIN THE RFQ TITLE IN THE SUBJECT LINE OF THE EMAIL.
SUBMISSION OF RFQ RESPONSES Responses to this RFQ must be submitted by the date and time specified in the
Request for Quote Event in MyfloridaMarketPlace .
The Department will ONLY ccept electronic responses . It is the Contractor's responsibility to ensure their response is submitted timely. The Department reserves the right to reject responses delivered after the submission deadline. The Contractor's response to this RFQ must be addressed with the subject line as "[ RFQ TITLE ]" and delivered to the individual identified in
Section 110
.
Department's Point of Contact
. [If accepting electronic responses, please include the following: ll required documentation must be included as an attachment to the email. ]
Confidential Response Designation and Redaction Requirements:
If the Contractor considers any portion of its Response to be: 1) Confidential Information (which is defined as "confidential and not subject to disclosure pursuant to chapter 119, Florida Statutes., the Florida Constitution, or other authority"); or 2) exempt from disclosure under chapter 119, Florida Statutes, or other authority (Public Records Law), then the Respondent must simultaneously provide the Department with an unredacted version of the materials and a separate redacted copy of the materials. The Respondent must briefly describe in writing the grounds for claiming exemption from disclosure under chapter 119, Florida Statutes, the Florida Constitution, or other authority, including the specific statutory citation for such exemption. If providing both a redacted and unredacted version, the Respondent must mark the unredacted version as "Unredacted Version - Contains Confidential Information" and place such information in an encrypted electronic form or a sealed separate envelope.
The redacted copy will be used to fulfill public records and other disclosure requests and will be posted on the Florida Accountability Contract Tracking System (FACTS) website.
By submitting a Response, the Contractor agrees to protect, defend, and indemnify the Department for all claims arising from or relating to the Contractor's determination that the redacted portions of its Response are Confidential Information or otherwise not subject to disclosure. If the Contractor fails to submit a redacted copy of its Response, the Department is authorized to produce the entire unredacted Response submitted to the Department to answer a public records request.
If the Contractor is submitting a redacted version of its Response, it must mark the redacted copy with the Respondent's name, the RFQ number, and the words "Redacted Copy." The redacted copy should only redact those portions of material for which the Respondent can legally support a claim that the information is Confidential Information or exempt from disclosure pursuant to Public Records Law. An entire Response should not be redacted. An entire page or paragraph which contains Confidential Information or exempt material should not be redacted unless the entire page or paragraph is wholly Confidential Information or exempt from disclosure pursuant to Public Records Law. In the redacted copy, the Contractor must redact and maintain in confidence any materials the Department provides or seeks regarding security of a proposed technology system or information subject to sections 119.011(14), 119.071(1)(f), and 119.071(3), Florida Statutes.
12.1. Execution of Agreement : The Department reserves the right to award to another Contractor that submits a response to this RFQ if the Department and the selected Contractor are unable to agree on the terms of the resulting Agreement.
ATTACHMENT A PRICE PAGE Database Administrator
The table below is provided as an example and may be modified so long as at a minimum, it includes: the deliverable description, quantity (or frequency), and price, including the Unit Price and Total Price, is specified. The description must tie directly back to
Section 6. Contractor
Responsibilities . The cost table is optional, however, any alternative format used must include at a minimum the criteria specified within the table.
INITIAL TERM PRICING
Year Deliverable Description
Rate of Pay (i.e., Hourly Rate/ Unit Rate/ Monthly/Fixed Price-Fee Quantity (i.e., # of hours) Total Price
Fiscal Year 24/25 See #6.2 $ $ RENEWAL TERM PRICING [OPTIONAL]
If renewals are contemplated, the Price Page must include a table that addresses each renewal year of the Agreement. Please note: The resulting Agreement must include the total cost for each year of the Agreement, including renewal years, as proposed by the selected Contractor.
Year
Deliverable Description
Rate of Pay (i.e., Unit Rate/ Monthly/Fixed Price-Fee Quantity
Total Price
Fiscal Year 25/26 See #6.2 $ $
Fiscal Year 26/27 See #6.2 $ $
Page
6
of
6
Effective: 7/1/2023 Revised 1/29/2024
80101507-23-STC-ITS
Contract position: Database Administrator Scope: Intermediate Job # 1440
PURPOSE This scope of work is for consulting services to provide technical support for new and existing databases for the Florida Department of Health's Office of Information Technology, Bureau of Business Automation & Information Management (Department). Contractor will provide these services to the Department.
2. TERM
This scope of work will begin on 7/1/2024 or the date on with the purchase order is issued, whichever is later. It will end at midnight, Eastern Time on 6/30/2027 . The State of Florida's performance and obligation to pay under this purchase order and any subsequent renewal is contingent upon annual appropriation by the Legislature and satisfactory performance of the Contractor.
3. LOCATION OF WORK :
The worksite for this resulting Scope of Work is the following location(s):
4052 Bald Cypress Way Tallahassee, FL 32399
Florida Department of Health Office of Information Technology Business utomation and Information Management
4. CRIMINAL BACKGROUND SCREENING The Department will conduct a criminal history record check, including fingerprinting, on the consultant assigned by the Contractor prior to the consultant commencing work for the Department. The Department retains sole discretion as to whether the results of the criminal history record check will result in the Contractor's employee being disqualified from performing services pursuant to this agreement.
5. CONTRACTOR QUALIFICATIONS AND EXPERIENCE
The selected Contractor must possess the following qualifications and experience:
Seven years of demonstrated experience supporting operational Microsoft SQL Server database systems. Seven years of demonstrated experience providing application database design deliverables and support for web application teams. Seven years of demonstrated experience creating and reviewing application database schemas using Microsoft SQL Server using SQL, T-SQL, and SSIS programming. Seven years of demonstrated experience using Crystal Reports or similar reporting tools, such as SQL Server Reporting Services, Tableau or PowerBI. Five years of demonstrated experience developing or supporting of financial, accounting or health care database systems. One year of experience with cloud-based database provisioning using services like Azure or AWS. 6.CONTRACTOR RESPONSIBILITIES:
SERVICE TASKS
: Contractor will perform the following tasks in the time and manner specified:
Create database system designs in the time indicated on the work tickets assigned by the Department related to the requested feature enhancements or defect corrections. Ensure the following requirements are met:
Participate in design meetings, collaborate with peers, managers and customers. Scope and level of detail for database designs will be determined by the work tickets. Designs that satisfy the needs defined in the work tickets and follow the Department templates while meeting the quality standards. Work tickets will be used to document the task and should include all relevant database design documents or a reference link to the SharePoint repository location for the designs.
Create and modify database code elements daily as defined by work tickets assigned by the Department. Ensure the following requirements are met:
Participate in code review meetings, collaborate with technical peers and managers. Scope and level of detail for database code changes will be determined by the approved designs or specifications included in the work tickets. Code elements that satisfy the needs defined in the work tickets and follow the Department's templates and change management processes will meet the quality standards.
Work tickets will be used to document task completion. All source code and associated documentation will be placed in the Department's source control and team document repository systems. Troubleshoot and determine resolutions and work arounds to system issues as identified by incident tickets or management inquiry as directed by the Department. Ensure the following requirements are met:
Participate in troubleshooting activities, collaborate with technical peers, customers, management and vendors as needed. Scope and level of detail for troubleshooting efforts will be determined by the incident. Participation and collaboration that follow the Department's incident and problem management processes will meeting the quality standards.
6.1.4.1. Incident tickets will be used to document task activities.
Provide work estimates and status updates, daily as specified in the work ticket assigned by the Department. Ensure the following requirements are met:
Participate in planning and work activities as specified in the work tickets assigned by the Department. Scope and level of detail for planning and status updates will be determined by the work ticket. Participation and collaboration that follow the Department's incident, problem management, and system development lifecycle (SDLC) processes will meet the quality standards.
6.1.4..4. Work ticket will be used to document estimates and status updates. 6.1.5.DATA SECURITY AND CONFIDENTIALITY TASK: The Contractor, its employees, subcontractors, and agents must comply at all times with all Department data security procedures and policies in the performance of this scope of work as specified in the Data Security and Confidentiality document attached to the purchase order.
6.2DELIVERABLES: Contractor will complete and submit the following deliverables to the Department in the time and manner specified:
Monthly: Provision of Database Administrator services in the time and manner specified in Tasks 6.1.1. - 6.1.4. 9. REQUIREMENTS FOR RFQ RESPONSE
Contractors must address each of the following in its response to this RFQ. Failure to provide all requested information may result in disqualification. The Department reserves the right to reject any response that
does not properly address the above requirements, that fails to include the requested information, or that deviates from the requirements of this RFQ in any manner.
With ALL candidate submittals, attach a quote on official letterhead, include the following information: name, State of Florida contract number, address, candidate name, hourly rate, etc.
This is required. With ALL submittals, make sure EACH candidate resume has a skills matrix referencing their years of experience compared to the Required Experience section of the Scope of Work (SOW).
This is required. With ALL candidate submittals, make sure each candidate has completed a current Resume Certification form and the information is authentic and complete. The candidate must sign and both witnesses to the signature must sign the document to be valid.
This is required. If submitting more than one candidate for the RFQ, combine all documents into separate submittals for each candidate- Submittals should include: quote for each candidate, candidate resume, corresponding skills matrix, and the resume certification form. Attach documents in Ariba on Demand. For additional information using the Vendor Information Portal, go to: htt ps://w ww. dms.myflo r ida.com/business_oper tions/state_purchasing /myfloridamarketplace/mfmp_vendors/training_for_vendors
10. DEPARTMENT'S POINT OF CONTACT
The sole point of contact for all communication regarding this RFQ is:
Florida Department of Health Attention: Title: Government Operations Consultant I
NOTE: ALL EMAILS TO THE POINT OF CONTACT MUST CONTAIN THE RFQ TITLE IN THE SUBJECT LINE OF THE EMAIL.
SUBMISSION OF RFQ RESPONSES Responses to this RFQ must be submitted by the date and time specified in the
Request for Quote Event in MyfloridaMarketPlace .
The Department will ONLY ccept electronic responses . It is the Contractor's responsibility to ensure their response is submitted timely. The Department reserves the right to reject responses delivered after the submission deadline. The Contractor's response to this RFQ must be addressed with the subject line as "[ RFQ TITLE ]" and delivered to the individual identified in
Section 110
.
Department's Point of Contact
. [If accepting electronic responses, please include the following: ll required documentation must be included as an attachment to the email. ]
Confidential Response Designation and Redaction Requirements:
If the Contractor considers any portion of its Response to be: 1) Confidential Information (which is defined as "confidential and not subject to disclosure pursuant to chapter 119, Florida Statutes., the Florida Constitution, or other authority"); or 2) exempt from disclosure under chapter 119, Florida Statutes, or other authority (Public Records Law), then the Respondent must simultaneously provide the Department with an unredacted version of the materials and a separate redacted copy of the materials. The Respondent must briefly describe in writing the grounds for claiming exemption from disclosure under chapter 119, Florida Statutes, the Florida Constitution, or other authority, including the specific statutory citation for such exemption. If providing both a redacted and unredacted version, the Respondent must mark the unredacted version as "Unredacted Version - Contains Confidential Information" and place such information in an encrypted electronic form or a sealed separate envelope.
The redacted copy will be used to fulfill public records and other disclosure requests and will be posted on the Florida Accountability Contract Tracking System (FACTS) website.
By submitting a Response, the Contractor agrees to protect, defend, and indemnify the Department for all claims arising from or relating to the Contractor's determination that the redacted portions of its Response are Confidential Information or otherwise not subject to disclosure. If the Contractor fails to submit a redacted copy of its Response, the Department is authorized to produce the entire unredacted Response submitted to the Department to answer a public records request.
If the Contractor is submitting a redacted version of its Response, it must mark the redacted copy with the Respondent's name, the RFQ number, and the words "Redacted Copy." The redacted copy should only redact those portions of material for which the Respondent can legally support a claim that the information is Confidential Information or exempt from disclosure pursuant to Public Records Law. An entire Response should not be redacted. An entire page or paragraph which contains Confidential Information or exempt material should not be redacted unless the entire page or paragraph is wholly Confidential Information or exempt from disclosure pursuant to Public Records Law. In the redacted copy, the Contractor must redact and maintain in confidence any materials the Department provides or seeks regarding security of a proposed technology system or information subject to sections 119.011(14), 119.071(1)(f), and 119.071(3), Florida Statutes.
12.1. Execution of Agreement : The Department reserves the right to award to another Contractor that submits a response to this RFQ if the Department and the selected Contractor are unable to agree on the terms of the resulting Agreement.
ATTACHMENT A PRICE PAGE Database Administrator
The table below is provided as an example and may be modified so long as at a minimum, it includes: the deliverable description, quantity (or frequency), and price, including the Unit Price and Total Price, is specified. The description must tie directly back to
Section 6. Contractor
Responsibilities . The cost table is optional, however, any alternative format used must include at a minimum the criteria specified within the table.
INITIAL TERM PRICING
Year Deliverable Description
Rate of Pay (i.e., Hourly Rate/ Unit Rate/ Monthly/Fixed Price-Fee Quantity (i.e., # of hours) Total Price
Fiscal Year 24/25 See #6.2 $ $ RENEWAL TERM PRICING [OPTIONAL]
If renewals are contemplated, the Price Page must include a table that addresses each renewal year of the Agreement. Please note: The resulting Agreement must include the total cost for each year of the Agreement, including renewal years, as proposed by the selected Contractor.
Year
Deliverable Description
Rate of Pay (i.e., Unit Rate/ Monthly/Fixed Price-Fee Quantity
Total Price
Fiscal Year 25/26 See #6.2 $ $
Fiscal Year 26/27 See #6.2 $ $
Page
6
of
6
Effective: 7/1/2023 Revised 1/29/2024