Colorado Staffing
Contract Specialist Part Time
Colorado Staffing, Colorado Springs, Colorado, United States, 80509
Contract Specialist Part Time
El Paso County Department of Human Services is seeking a Part-Time Contract Specialist to support programs such as Adoption Assistance, Child Care Assistance, Foster Care, and more. This role includes drafting and monitoring agreements, assisting adoptive families with reimbursements, serving as the main contact for in-home child care providers and adoptive families, and administering a small number of contracts. Additional duties include document drafting, vendor communication, contract oversight, and report generation using data analysis. While this position does not involve sales or large-scale procurement, it plays a vital role in maintaining agreements, ensuring accurate payments, and delivering excellent customer service. Day-to-day work may involve issuing interagency agreements, supporting adoptive families with paperwork and payments, coordinating with child care providers, and reviewing contract performance. If you possess exceptional attention to detail, proficiency in Excel, Word, and SharePoint, demonstrate flexibility in adapting to changing priorities, and have a background in contract management and database utilization, we encourage you to submit your application today! You may have the transferrable skills if your work experience includes real estate, paralegal, or a similar role. Join a team dedicated to supporting families, providers, and community programs across El Paso Countyapply today! Hiring Range: $27.000 - $31.000 hourly This position has an anticipated work schedule of three working days between Monday Friday, 7:30am 5:00pm. Hybrid schedule may be available upon successful completion of the initial evaluation period; subject to change. Please be advised this position may close without advance notice, should we receive a sufficient number of qualified applications. This position provides contract planning, development, oversight, and evaluation functions. Employment is subject to the terms, conditions, and policies detailed in the Personnel Policies Manual (PPM). This position requires regular in-person presence as an essential job function. This position may be subject to grant funding. Essential Duties/Responsibilities
Manages assigned contracts, including contractual oversight, data entry and evaluation, invoice approval, timely renewal, contract disciplinary actions, and customer service. Works with other County offices and Departments to provide or receive information, and to ensure appropriate contractual rules, regulations, and policies are followed. Responds in a timely manner to various groups and individuals regarding contractual questions, concerns, and complaints. Assists in the development of Requests for Proposals (RFP) and other procurement processes (e.g., Invitation for Bid, Requests for Quotes, etc.); evaluates proposals and contractual services to be purchased for programs and projects; participates in proposal and contractual services negotiations. Develops and negotiates contracts, Memoranda of Understanding (MOU), Intergovernmental Agreements (IGA), and grant applications. Works with State and Federal offices as required. Provides consultation to staff and external agencies with regard to contracts, contract development, and compliance. Meets with individual providers and provider groups to offer guidance in achieving contract objectives and makes policy or procedural recommendations based upon findings. Analyzes assigned contracts for cost effectiveness and program effectiveness; makes recommendations with regard to findings to leadership. Analyzes data collected and draws conclusions consistent with professional contract evaluation standards; submits report of same to the leadership. Serves on community or agency boards and task forces as directed. Provides public presentations or training on projects as required. Attends trainings, conferences, and workshops to maintain knowledge and to meet the department's cornerstone requirements. Performs other duties as required. Supervision Exercised
This classification does not have supervisory authority; however, may be required to provide expertise or limited guidance or direction to employees, such as overseeing work quality, training, and guidance. Typically serves as a subject matter expert on the scope of functional area. Supervision Received
Receives general supervision. This classification typically performs job duties by following established standard operating procedures and/or policies. Regular direction, guidance, and coaching from supervisor may be expected. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically. Qualifications Knowledge, Skills & Abilities
Knowledge of governmental contracting practices and procedures, including the ability to prepare specifications and facilitate the process for informal and formal procurement solicitations preferred. Knowledge of departmental programs and service delivery systems preferred. Knowledge of and the ability to apply Federal, State, and County contracting requirements, including those for State and Federal grants. Strong proficiency in language composition, grammar, editing, and written presentations. Strong customer service orientation and experience. Proficient in the use of software programs relative to the position, including but not limited to Word, Excel, Access, other Microsoft programs and other database programs. Ability to understand methodology and techniques for program development and evaluation. Ability to communicate and work effectively with co-workers, prospective and contracted providers, other agencies, and the public. Ability to efficiently plan, schedule, organize, and meet deadlines. Ability to assess situations and make prudent and appropriate decisions; ability to apply conflict resolution and problem-solving skills. Ability to interpret and draw valid conclusions from data. Ability to use standard office equipment including computer, fax machine, copier, and telephone. Maintain regular and punctual attendance. Required Education & Experience
High school diploma or equivalent education. Three years of directly related work experience. Associate's degree in a related field may substitute for one year of the required experience. Bachelor's degree in a related field may substitute for two years of the required experience. Pre-Employment Requirements
Must pass conditional post offer background investigation and drug screen.
El Paso County Department of Human Services is seeking a Part-Time Contract Specialist to support programs such as Adoption Assistance, Child Care Assistance, Foster Care, and more. This role includes drafting and monitoring agreements, assisting adoptive families with reimbursements, serving as the main contact for in-home child care providers and adoptive families, and administering a small number of contracts. Additional duties include document drafting, vendor communication, contract oversight, and report generation using data analysis. While this position does not involve sales or large-scale procurement, it plays a vital role in maintaining agreements, ensuring accurate payments, and delivering excellent customer service. Day-to-day work may involve issuing interagency agreements, supporting adoptive families with paperwork and payments, coordinating with child care providers, and reviewing contract performance. If you possess exceptional attention to detail, proficiency in Excel, Word, and SharePoint, demonstrate flexibility in adapting to changing priorities, and have a background in contract management and database utilization, we encourage you to submit your application today! You may have the transferrable skills if your work experience includes real estate, paralegal, or a similar role. Join a team dedicated to supporting families, providers, and community programs across El Paso Countyapply today! Hiring Range: $27.000 - $31.000 hourly This position has an anticipated work schedule of three working days between Monday Friday, 7:30am 5:00pm. Hybrid schedule may be available upon successful completion of the initial evaluation period; subject to change. Please be advised this position may close without advance notice, should we receive a sufficient number of qualified applications. This position provides contract planning, development, oversight, and evaluation functions. Employment is subject to the terms, conditions, and policies detailed in the Personnel Policies Manual (PPM). This position requires regular in-person presence as an essential job function. This position may be subject to grant funding. Essential Duties/Responsibilities
Manages assigned contracts, including contractual oversight, data entry and evaluation, invoice approval, timely renewal, contract disciplinary actions, and customer service. Works with other County offices and Departments to provide or receive information, and to ensure appropriate contractual rules, regulations, and policies are followed. Responds in a timely manner to various groups and individuals regarding contractual questions, concerns, and complaints. Assists in the development of Requests for Proposals (RFP) and other procurement processes (e.g., Invitation for Bid, Requests for Quotes, etc.); evaluates proposals and contractual services to be purchased for programs and projects; participates in proposal and contractual services negotiations. Develops and negotiates contracts, Memoranda of Understanding (MOU), Intergovernmental Agreements (IGA), and grant applications. Works with State and Federal offices as required. Provides consultation to staff and external agencies with regard to contracts, contract development, and compliance. Meets with individual providers and provider groups to offer guidance in achieving contract objectives and makes policy or procedural recommendations based upon findings. Analyzes assigned contracts for cost effectiveness and program effectiveness; makes recommendations with regard to findings to leadership. Analyzes data collected and draws conclusions consistent with professional contract evaluation standards; submits report of same to the leadership. Serves on community or agency boards and task forces as directed. Provides public presentations or training on projects as required. Attends trainings, conferences, and workshops to maintain knowledge and to meet the department's cornerstone requirements. Performs other duties as required. Supervision Exercised
This classification does not have supervisory authority; however, may be required to provide expertise or limited guidance or direction to employees, such as overseeing work quality, training, and guidance. Typically serves as a subject matter expert on the scope of functional area. Supervision Received
Receives general supervision. This classification typically performs job duties by following established standard operating procedures and/or policies. Regular direction, guidance, and coaching from supervisor may be expected. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically. Qualifications Knowledge, Skills & Abilities
Knowledge of governmental contracting practices and procedures, including the ability to prepare specifications and facilitate the process for informal and formal procurement solicitations preferred. Knowledge of departmental programs and service delivery systems preferred. Knowledge of and the ability to apply Federal, State, and County contracting requirements, including those for State and Federal grants. Strong proficiency in language composition, grammar, editing, and written presentations. Strong customer service orientation and experience. Proficient in the use of software programs relative to the position, including but not limited to Word, Excel, Access, other Microsoft programs and other database programs. Ability to understand methodology and techniques for program development and evaluation. Ability to communicate and work effectively with co-workers, prospective and contracted providers, other agencies, and the public. Ability to efficiently plan, schedule, organize, and meet deadlines. Ability to assess situations and make prudent and appropriate decisions; ability to apply conflict resolution and problem-solving skills. Ability to interpret and draw valid conclusions from data. Ability to use standard office equipment including computer, fax machine, copier, and telephone. Maintain regular and punctual attendance. Required Education & Experience
High school diploma or equivalent education. Three years of directly related work experience. Associate's degree in a related field may substitute for one year of the required experience. Bachelor's degree in a related field may substitute for two years of the required experience. Pre-Employment Requirements
Must pass conditional post offer background investigation and drug screen.