Shepherd University
Assistant Athletic Director for Facilities and Athletic Events
Shepherd University, Shepherdstown, West Virginia, United States, 25443
Posting Details
Posting Information
Posting Number S342P
Working Title Assistant Athletic Director for Facilities and Athletic Events
FLSA Exempt
Pay Grade Non-Classified
Advertised Salary $40,600 - $48,800
Position Status Full Time
Appointment Length 12 Months
Department Athletics
Job Summary/Basic Function
The Assistant Athletic Director for Facilities and Athletic Events is a vital role within the athletic department, responsible for the planning, coordination, and execution of all athletic events, facility operations, and special programs. This position oversees event and game-day management, championship hosting, athletic facility maintenance and scheduling, and supports camp and clinic operations. The role also serves as a key liaison with internal and external stakeholders to enhance fan engagement, ensure operational excellence, and maintain NCAA compliance standards. The Assistant Athletic Director will be a proactive, organized, and collaborative leader who plays a central role in elevating the student-athlete and fan experience while ensuring operational excellence across all athletic venues and events.
Minimum Qualifications
Bachelor's degree
Preferred Qualifications
Master's degree 3 plus years experience
Posting Date 08/20/2025
Close Date
Special Instructions Summary
Appointment to this position will be contingent upon a satisfactory background check.
We believe in work-life balance and keeping time for things we love outside our work. Shepherd University offers generous
employee benefits , including:
o 13 paid holidays
o 24 days annual leave (vacation) per year
o 18 sick days per year and the flexibility to use that time to care for immediate family members
o Wide range of health insurance and other benefits
o 401(a) retirement savings with 6% contribution match; eligibility to continue health insurance post-retirement, and other retiree perks
o Tuition waivers for employees and their dependents
Job Duties
Description of Job Duties
Event Management • Planning and execution of department special events • Assist Alumni Association with all events related to athletics • Coordinate and plan sport specific events with coaching staff • Create ideas for events to enhance fan engagement • Primary liaison with Aramark for all athletic events on campus • Coordinate with External affairs for activation of sponsorships.
Game Management • Primary game manager for all sports • Plan promotional events for all sports • Coordinate game day operations with campus police, facilities, campus services, and other campus partners • Coordinate with Cheer, Dance Team, Band, and Pep Band for game day appearances and scheduling • Game day parking and ticket sales and management • Update script templates with information for sponsors and special events • Update game guidelines and programs • Create and maintain update manuals for set up and hosting all home events
Championships • Primary coordinator for all playoff games • Assist with submitting bids to host all playoff games • Assist with reconciliation for all playoff games hosted on campus • Help with planning for post-season travel as needed
Camps/Clinics • Liaison between coaches and campus services, ATs, Facilities, Dining Services • Create procedures and streamline processes for scheduling and operating camps in conjunction with the Assistant Athletic Director for Compliance • Assist coaches with marketing for camps • Coordinate camp check-in process
Facilities • Schedule annual maintenance for all facilities • Handle facilities issues that arise at all athletic facilities • Prepare for potential facility upgrades required by NCAA • Handling scheduling off all athletic facilities
Social Media Management • Work with SID, SID GA, University Communications, University Marketing to advertise events and promotions
Posting Information
Posting Number S342P
Working Title Assistant Athletic Director for Facilities and Athletic Events
FLSA Exempt
Pay Grade Non-Classified
Advertised Salary $40,600 - $48,800
Position Status Full Time
Appointment Length 12 Months
Department Athletics
Job Summary/Basic Function
The Assistant Athletic Director for Facilities and Athletic Events is a vital role within the athletic department, responsible for the planning, coordination, and execution of all athletic events, facility operations, and special programs. This position oversees event and game-day management, championship hosting, athletic facility maintenance and scheduling, and supports camp and clinic operations. The role also serves as a key liaison with internal and external stakeholders to enhance fan engagement, ensure operational excellence, and maintain NCAA compliance standards. The Assistant Athletic Director will be a proactive, organized, and collaborative leader who plays a central role in elevating the student-athlete and fan experience while ensuring operational excellence across all athletic venues and events.
Minimum Qualifications
Bachelor's degree
Preferred Qualifications
Master's degree 3 plus years experience
Posting Date 08/20/2025
Close Date
Special Instructions Summary
Appointment to this position will be contingent upon a satisfactory background check.
We believe in work-life balance and keeping time for things we love outside our work. Shepherd University offers generous
employee benefits , including:
o 13 paid holidays
o 24 days annual leave (vacation) per year
o 18 sick days per year and the flexibility to use that time to care for immediate family members
o Wide range of health insurance and other benefits
o 401(a) retirement savings with 6% contribution match; eligibility to continue health insurance post-retirement, and other retiree perks
o Tuition waivers for employees and their dependents
Job Duties
Description of Job Duties
Event Management • Planning and execution of department special events • Assist Alumni Association with all events related to athletics • Coordinate and plan sport specific events with coaching staff • Create ideas for events to enhance fan engagement • Primary liaison with Aramark for all athletic events on campus • Coordinate with External affairs for activation of sponsorships.
Game Management • Primary game manager for all sports • Plan promotional events for all sports • Coordinate game day operations with campus police, facilities, campus services, and other campus partners • Coordinate with Cheer, Dance Team, Band, and Pep Band for game day appearances and scheduling • Game day parking and ticket sales and management • Update script templates with information for sponsors and special events • Update game guidelines and programs • Create and maintain update manuals for set up and hosting all home events
Championships • Primary coordinator for all playoff games • Assist with submitting bids to host all playoff games • Assist with reconciliation for all playoff games hosted on campus • Help with planning for post-season travel as needed
Camps/Clinics • Liaison between coaches and campus services, ATs, Facilities, Dining Services • Create procedures and streamline processes for scheduling and operating camps in conjunction with the Assistant Athletic Director for Compliance • Assist coaches with marketing for camps • Coordinate camp check-in process
Facilities • Schedule annual maintenance for all facilities • Handle facilities issues that arise at all athletic facilities • Prepare for potential facility upgrades required by NCAA • Handling scheduling off all athletic facilities
Social Media Management • Work with SID, SID GA, University Communications, University Marketing to advertise events and promotions