Washington Metroplitan Area Transit Authority
Senior Program Coordinator
Washington Metroplitan Area Transit Authority, Washington, District of Columbia, us, 20022
Job Description
Senior Program Coordinator Marketing Statement
:
The Washington Metropolitan Area Transit Authority (WMATA) is seeking a dynamic forward thinking Senior Program Coordinator to join our Management and Budget Team. The Senior Program Coordinator plays a key role in ensuring the accuracy, integrity, and timely delivery of the Authority¿s financial reporting and executive materials. This position involves strong organizational, analytical, and communication skills, along with proficiency in Microsoft Office applications particularly Excel at a basic to intermediate level for data analysis and report development.
The Senior Program Coordinator will coordinate the preparation of monthly, quarterly, and annual financial reports, presentations, and memos for executive and Board audiences. This will also include supporting the development of the annual budget book, compiling and analyzing financial data from Hyperion and other sources, and assisting with ad hoc financial requests and analyses. The Senior Program Coordinator will document and streamline processes related to financial reporting deliverables to ensure accuracy and efficiency.
The successful candidate will be able to manage multiple projects and deadlines effectively, work collaboratively with cross functional stakeholders, and proactively identify and address potential issues. This role offers the opportunity to contribute directly to high profile projects and provide critical support to executive decision making.
Minimum Qualifications
Education
Bachelor¿s degree in Transportation, Management, Business or Public Administration or a related field Experience
Minimum of seven (7) years of experience in project management and/or asset management lifecycle planning, progressively analyzing and coordinating business improvement projects in a large-scale organization. Experience at developing interactive and dynamic presentations Certification/Licensure
N/A Preferred
Microsoft Project, Primavera, Clarity, Power BI, and SharePoint. Project Management Professional (PMP) Medical Group
Satisfactorily complete the medical examination for this position, if required. The incumbent must be able to perform the essential functions of this position either with or without reasonable accommodations.
Job Summary
The incumbent provides strategic support, guidance and management for a broad range of projects to include program and policy assignments pertinent to the mission of the Authority and departmental goals. The Senior Program Coordinator is responsible for assisting the management team in program planning and development activities that include policy development, technical quantitative/qualitative analysis, project costing and forecasting, and impact assessments. The incumbent supervises and performs capital and operational data management and research.
Additionally, the incumbent works with cross-functional stakeholders to identify needs requirements and develop business cases. The Senior Program Coordinator delivers project and program presentations to executive and senior staff. Performs or participates in risk management and communications and change management planning. Acts as a liaison for both internal and external entities on Authority-wide highly complex multi-discipline projects and programs.
Essential Functions
Coordinates and implements best practices for the enterprise asset management program implementation which includes conducting research and drafting processes and reports. Assists in the drafting of policies and the creation and maintenance of comprehensive departmental/ interdepartmental documentation. Responds promptly and effectively to requests for research and information; communicates with departmental staff to gather answers to inquiries as necessary. Assists in defining project scopes and objectives by involving all relevant stakeholders and ensuring technical feasibility. Conducts complex cost, budgetary, statistical analysis and develops forecasts, prepares cost benefit analysis, and tracks operational and capital budgets. Develops and maintains dashboards, visualizations and graphics to supply audiences with understandable information. Maintains and monitors project plans and project schedules. Organizes, attends and participates in stakeholder meetings. Documents and follows up on important actions and decisions from meetings. Establishes and maintains tracking reports in support of business initiatives, such as trainings, capital program reporting, and communication campaigns related to capital planning a program management. Works directly with the transit and business asset owners across the Authority to perform data analytics, establish monthly compliance reports and, risks and/or issues updates, including mitigation actions and resolution plans. Supervises and/or guides subordinate or contract staff. Interacts effectively with senior leadership to articulate issues and propose potential solutions. Supports the program management processes of integration, scope, schedule, budget, quality, resources, communication, risk, and procurement. Assists with project initiation, estimation, planning, requirements gathering, analysis and design, technical reviews, integration, implementation, operational turnover, and project closing. Tracks and escalates action items, monitors project delivery and client satisfaction, and communicates with all appropriate levels of management including directors, general managers, managers, subject matter experts, and clients. Provides data collection, analysis of data, presentations and reporting, database administration, project assessment, and creation and maintenance of templates, forms, and processes. The essential duties listed are not intended to limit specific duties and responsibilities of any particular position. Nor is it intended to limit in any way the right of managers and supervisors to assign, direct and control the work of employees under their supervision.
Other Functions
Evaluates business processes, anticipates requirements, uncovers areas for improvement, and develops and implements solutions. Leads ongoing reviews of business processes and develops optimization strategies. Evaluation Criteria
Consideration will be given to applicants whose resumes demonstrate the required education and experience. Applicants should include all relevant education and work experience.
Evaluation criteria may include one or more of the following:
Skills and/or behavioral assessment Personal interview Verification of education and experience (including certifications and licenses) Criminal Background Check (a criminal conviction is not an automatic bar to employment) Medical examination including a drug and alcohol screening (for safety sensitive positions) Review of a current motor vehicle report
Closing
WMATA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, status as a protected veteran, or any other status protected by applicable federal law.
This posting is an announcement of a vacant position under recruitment. It is not intended to replace the official job description. Job descriptions are available upon confirmation of an interview
Senior Program Coordinator Marketing Statement
:
The Washington Metropolitan Area Transit Authority (WMATA) is seeking a dynamic forward thinking Senior Program Coordinator to join our Management and Budget Team. The Senior Program Coordinator plays a key role in ensuring the accuracy, integrity, and timely delivery of the Authority¿s financial reporting and executive materials. This position involves strong organizational, analytical, and communication skills, along with proficiency in Microsoft Office applications particularly Excel at a basic to intermediate level for data analysis and report development.
The Senior Program Coordinator will coordinate the preparation of monthly, quarterly, and annual financial reports, presentations, and memos for executive and Board audiences. This will also include supporting the development of the annual budget book, compiling and analyzing financial data from Hyperion and other sources, and assisting with ad hoc financial requests and analyses. The Senior Program Coordinator will document and streamline processes related to financial reporting deliverables to ensure accuracy and efficiency.
The successful candidate will be able to manage multiple projects and deadlines effectively, work collaboratively with cross functional stakeholders, and proactively identify and address potential issues. This role offers the opportunity to contribute directly to high profile projects and provide critical support to executive decision making.
Minimum Qualifications
Education
Bachelor¿s degree in Transportation, Management, Business or Public Administration or a related field Experience
Minimum of seven (7) years of experience in project management and/or asset management lifecycle planning, progressively analyzing and coordinating business improvement projects in a large-scale organization. Experience at developing interactive and dynamic presentations Certification/Licensure
N/A Preferred
Microsoft Project, Primavera, Clarity, Power BI, and SharePoint. Project Management Professional (PMP) Medical Group
Satisfactorily complete the medical examination for this position, if required. The incumbent must be able to perform the essential functions of this position either with or without reasonable accommodations.
Job Summary
The incumbent provides strategic support, guidance and management for a broad range of projects to include program and policy assignments pertinent to the mission of the Authority and departmental goals. The Senior Program Coordinator is responsible for assisting the management team in program planning and development activities that include policy development, technical quantitative/qualitative analysis, project costing and forecasting, and impact assessments. The incumbent supervises and performs capital and operational data management and research.
Additionally, the incumbent works with cross-functional stakeholders to identify needs requirements and develop business cases. The Senior Program Coordinator delivers project and program presentations to executive and senior staff. Performs or participates in risk management and communications and change management planning. Acts as a liaison for both internal and external entities on Authority-wide highly complex multi-discipline projects and programs.
Essential Functions
Coordinates and implements best practices for the enterprise asset management program implementation which includes conducting research and drafting processes and reports. Assists in the drafting of policies and the creation and maintenance of comprehensive departmental/ interdepartmental documentation. Responds promptly and effectively to requests for research and information; communicates with departmental staff to gather answers to inquiries as necessary. Assists in defining project scopes and objectives by involving all relevant stakeholders and ensuring technical feasibility. Conducts complex cost, budgetary, statistical analysis and develops forecasts, prepares cost benefit analysis, and tracks operational and capital budgets. Develops and maintains dashboards, visualizations and graphics to supply audiences with understandable information. Maintains and monitors project plans and project schedules. Organizes, attends and participates in stakeholder meetings. Documents and follows up on important actions and decisions from meetings. Establishes and maintains tracking reports in support of business initiatives, such as trainings, capital program reporting, and communication campaigns related to capital planning a program management. Works directly with the transit and business asset owners across the Authority to perform data analytics, establish monthly compliance reports and, risks and/or issues updates, including mitigation actions and resolution plans. Supervises and/or guides subordinate or contract staff. Interacts effectively with senior leadership to articulate issues and propose potential solutions. Supports the program management processes of integration, scope, schedule, budget, quality, resources, communication, risk, and procurement. Assists with project initiation, estimation, planning, requirements gathering, analysis and design, technical reviews, integration, implementation, operational turnover, and project closing. Tracks and escalates action items, monitors project delivery and client satisfaction, and communicates with all appropriate levels of management including directors, general managers, managers, subject matter experts, and clients. Provides data collection, analysis of data, presentations and reporting, database administration, project assessment, and creation and maintenance of templates, forms, and processes. The essential duties listed are not intended to limit specific duties and responsibilities of any particular position. Nor is it intended to limit in any way the right of managers and supervisors to assign, direct and control the work of employees under their supervision.
Other Functions
Evaluates business processes, anticipates requirements, uncovers areas for improvement, and develops and implements solutions. Leads ongoing reviews of business processes and develops optimization strategies. Evaluation Criteria
Consideration will be given to applicants whose resumes demonstrate the required education and experience. Applicants should include all relevant education and work experience.
Evaluation criteria may include one or more of the following:
Skills and/or behavioral assessment Personal interview Verification of education and experience (including certifications and licenses) Criminal Background Check (a criminal conviction is not an automatic bar to employment) Medical examination including a drug and alcohol screening (for safety sensitive positions) Review of a current motor vehicle report
Closing
WMATA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, status as a protected veteran, or any other status protected by applicable federal law.
This posting is an announcement of a vacant position under recruitment. It is not intended to replace the official job description. Job descriptions are available upon confirmation of an interview