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Our small start-up client is adding a Clinical Research Coordinator to the team. The CRC provides experienced administrative and logistical support to the Clinical Operations team. This role manages a broad range of trial coordination activities-from image and data tracking to documentation, payments, device logistics, and meeting support. The position flexes across responsibilities based on team workload, ensuring studies run smoothly and are audit-ready. The Clinical Coordinator is a key, stable member of the Clinical Operations group and valued as a peer to other coordinators.
Your role with the company:
Clinical Documentation & Site Support • Manage clinical site documentation, including IRB approvals, informed consent materials, agreements, and regulatory files. • Track and maintain current CVs and credentials for study site personnel. • Serve as a point of contact for clinical sites on documentation and follow-up visit schedules. • Maintain accurate, audit-ready study files in electronic systems.
Image & Data Management • Coordinate receipt, processing, and tracking of clinical images and related data from study sites and core labs. • Resolve issues with sites and vendors to ensure timely and complete data submissions. • Maintain image data records in EDC and ensure quality and compliance.
Payments & Financial Tracking • Process site payments, vendor invoices, and compensation for data management groups, core labs, and study committees. • Develop and maintain payment tracking databases to ensure accuracy and provide accrual information to Finance. • Communicate with sites and vendors to ensure timely and accurate payment processing.
Device & Logistics Coordination • Support operations with study device shipments, returns, and documentation. • Maintain accurate records of device disposition and returns. • Coordinate with Operations on purchase orders and shipping logistics.
Meeting & Training Support • Assist in coordinating investigator, study coordinator, and committee meetings (on-site and remote). • Assist with travel and logistics when supporting meetings. • Prepare training materials, track attendance, and monitor meeting costs.
General Team Support • Order, assemble, and maintain supplies of study binders, materials, and equipment. • Provide cross-coverage to support other coordinators as workloads shift. • Contribute to process improvements and team initiatives as needed.
Desired Profile: • Associate or Bachelor's degree required; degree in life sciences or healthcare field preferred. • 3-5 years of experience in clinical research, clinical trials, or FDA-regulated healthcare environment. • Strong knowledge of clinical documentation requirements and trial operations. • Skilled in Microsoft Office (Excel, Word, PowerPoint, Outlook); proficiency with EDC or clinical databases strongly preferred. • Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment. • Strong attention to detail, accuracy, and follow-through. • Clear communicator who builds positive working relationships with internal teams, sites, and vendors. • Demonstrated commitment to a coordinator-level role as a valued and stable contributor.
Your role with the company:
Clinical Documentation & Site Support • Manage clinical site documentation, including IRB approvals, informed consent materials, agreements, and regulatory files. • Track and maintain current CVs and credentials for study site personnel. • Serve as a point of contact for clinical sites on documentation and follow-up visit schedules. • Maintain accurate, audit-ready study files in electronic systems.
Image & Data Management • Coordinate receipt, processing, and tracking of clinical images and related data from study sites and core labs. • Resolve issues with sites and vendors to ensure timely and complete data submissions. • Maintain image data records in EDC and ensure quality and compliance.
Payments & Financial Tracking • Process site payments, vendor invoices, and compensation for data management groups, core labs, and study committees. • Develop and maintain payment tracking databases to ensure accuracy and provide accrual information to Finance. • Communicate with sites and vendors to ensure timely and accurate payment processing.
Device & Logistics Coordination • Support operations with study device shipments, returns, and documentation. • Maintain accurate records of device disposition and returns. • Coordinate with Operations on purchase orders and shipping logistics.
Meeting & Training Support • Assist in coordinating investigator, study coordinator, and committee meetings (on-site and remote). • Assist with travel and logistics when supporting meetings. • Prepare training materials, track attendance, and monitor meeting costs.
General Team Support • Order, assemble, and maintain supplies of study binders, materials, and equipment. • Provide cross-coverage to support other coordinators as workloads shift. • Contribute to process improvements and team initiatives as needed.
Desired Profile: • Associate or Bachelor's degree required; degree in life sciences or healthcare field preferred. • 3-5 years of experience in clinical research, clinical trials, or FDA-regulated healthcare environment. • Strong knowledge of clinical documentation requirements and trial operations. • Skilled in Microsoft Office (Excel, Word, PowerPoint, Outlook); proficiency with EDC or clinical databases strongly preferred. • Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment. • Strong attention to detail, accuracy, and follow-through. • Clear communicator who builds positive working relationships with internal teams, sites, and vendors. • Demonstrated commitment to a coordinator-level role as a valued and stable contributor.