Ropes & Gray
Overview
About Ropes & Gray The firm is a preeminent global law firm with approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government worldwide. The firm has been ranked highly on The American Lawyer's A-List and Law.com's UK A-List, recognizing the firm as one of the best of the best law firms. Ropes & Gray is an equal opportunity employer. Role
The Events Assistant supports a dynamic and global Events Team. This role requires exceptional attention to detail, superior organizational skills, and the ability to manage multiple priorities in a fast-paced environment. The Events Assistant will provide critical administration support to the Events Team, ensuring seamless coordination of internal and client-facing events. Responsibilities Provides day-to-day administration support to the Events Team, including scheduling meetings, managing the events calendar, and monitoring the Events Team mailbox for the US and London offices. Assist team members with venue and vendor research (hotels, restaurants, caterers, florists, photographers, rentals, etc.). Assist with event preparation, including RSVP tracking, managing guest lists, preparing name badges, assembling event materials, and handling shipping logistics. Maintain, organize and order Event Team supplies. Assist with event tracking details and post-event reporting to better track ROI (final cost, attendance rates, etc.). Prepare event collateral such as nametags, seating cards, and tent cards and help prepare branded materials, signage, and digital content to ensure consistency with the firms branding. Maintain and organize departmental files, budgets, and expense reports with accuracy and discretion. Proactively identify opportunities to improve Events Team processes, including technology, to support the teams efficiency. Proactively coordinates internal meetings with limited direction. Arranges proper logistics based on meeting requirements (visitor offices, conference room, video conference and dial-in number, as appropriate).
Qualifications
College degree or equivalent Expert proficiency with MS Office (Word, Excel, PowerPoint and Outlook) Strong organizational skills with the ability to prioritize multiple tasks and maintain attention to detail Strong interpersonal skills and the ability to build relationships with internal and external lawyers, staff and clients Excellent verbal and written communication skills with strong business-writing standards Fosters open and frequent communication with teammates to ensure smooth support for the Events Team Proactive problem-solving and good decision-making capability Maintains strict confidentiality in all interactions Positive, professional demeanor; collaborates effectively with other departments; demonstrates curiosity and drive to improve service Provides superior client service with internal and external clients
Compensation And Benefits
Ropes & Gray offers a comprehensive Total Rewards package, including health and well-being benefits, personal and professional development, career growth opportunities, and a collegial culture. The anticipated pay range for this role is Boston: $48,100 - $69,850. The role is eligible for a discretionary bonus based on performance. Actual offers depend on qualifications, experience, location, and internal equity. Working Conditions
This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development, and collaboration with colleagues and management. Additional Details
Seniority level: Entry level Employment type: Full-time Job function: Management and Manufacturing Industry: Law Practice
Referrals increase your chances of interviewing at Ropes & Gray LLP by 2x. Get notified about new Event Assistant jobs in Boston, MA. #J-18808-Ljbffr
About Ropes & Gray The firm is a preeminent global law firm with approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government worldwide. The firm has been ranked highly on The American Lawyer's A-List and Law.com's UK A-List, recognizing the firm as one of the best of the best law firms. Ropes & Gray is an equal opportunity employer. Role
The Events Assistant supports a dynamic and global Events Team. This role requires exceptional attention to detail, superior organizational skills, and the ability to manage multiple priorities in a fast-paced environment. The Events Assistant will provide critical administration support to the Events Team, ensuring seamless coordination of internal and client-facing events. Responsibilities Provides day-to-day administration support to the Events Team, including scheduling meetings, managing the events calendar, and monitoring the Events Team mailbox for the US and London offices. Assist team members with venue and vendor research (hotels, restaurants, caterers, florists, photographers, rentals, etc.). Assist with event preparation, including RSVP tracking, managing guest lists, preparing name badges, assembling event materials, and handling shipping logistics. Maintain, organize and order Event Team supplies. Assist with event tracking details and post-event reporting to better track ROI (final cost, attendance rates, etc.). Prepare event collateral such as nametags, seating cards, and tent cards and help prepare branded materials, signage, and digital content to ensure consistency with the firms branding. Maintain and organize departmental files, budgets, and expense reports with accuracy and discretion. Proactively identify opportunities to improve Events Team processes, including technology, to support the teams efficiency. Proactively coordinates internal meetings with limited direction. Arranges proper logistics based on meeting requirements (visitor offices, conference room, video conference and dial-in number, as appropriate).
Qualifications
College degree or equivalent Expert proficiency with MS Office (Word, Excel, PowerPoint and Outlook) Strong organizational skills with the ability to prioritize multiple tasks and maintain attention to detail Strong interpersonal skills and the ability to build relationships with internal and external lawyers, staff and clients Excellent verbal and written communication skills with strong business-writing standards Fosters open and frequent communication with teammates to ensure smooth support for the Events Team Proactive problem-solving and good decision-making capability Maintains strict confidentiality in all interactions Positive, professional demeanor; collaborates effectively with other departments; demonstrates curiosity and drive to improve service Provides superior client service with internal and external clients
Compensation And Benefits
Ropes & Gray offers a comprehensive Total Rewards package, including health and well-being benefits, personal and professional development, career growth opportunities, and a collegial culture. The anticipated pay range for this role is Boston: $48,100 - $69,850. The role is eligible for a discretionary bonus based on performance. Actual offers depend on qualifications, experience, location, and internal equity. Working Conditions
This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development, and collaboration with colleagues and management. Additional Details
Seniority level: Entry level Employment type: Full-time Job function: Management and Manufacturing Industry: Law Practice
Referrals increase your chances of interviewing at Ropes & Gray LLP by 2x. Get notified about new Event Assistant jobs in Boston, MA. #J-18808-Ljbffr