Virginia Department of Human Resource Management
Strategic Sourcing Specialist
Virginia Department of Human Resource Management, Richmond, Virginia, United States, 23214
Strategic Sourcing Specialist
The Virginia Lottery, an independent state agency, is currently seeking a Strategic Sourcing Specialist to join our Procurement Team. This position is located in Richmond, Virginia. The Strategic Sourcing Specialist will strategically source complex goods and services. The Specialist will partner with key stakeholders and with partners to address agency objectives, utilizing excellent technical writing skills to ensure all necessary details and requirements are included in all procurement documents (solicitations, contracts, MOU's, scoring documentation, etc.). This position will contribute to the continuous development of sourcing knowledge base and best practices by identifying and implementing sourcing "pockets of excellence". The Strategic Sourcing Specialist duties include: Keeping up with supply market trends, supplier economics, and best practice sourcing, especially within the Marketing and Information Technology categories. Determining the best method of procurement by analyzing the customer needs, specifications, and budgetary requirements all while satisfying the regulations as outlined in the Lottery Procurement Manual and ensuring ethical and procedural standards are maintained at 100%. Coordinating with other departments and teams, including Accounts Payable, Budget, Legal, and Information Securityto confirm that solicitations and contracts contain appropriate language. Preparing solicitations wherein awards will result in the best value, to ensure customer satisfaction. Acting as project lead when collaborating with technical experts in developing detailed specifications or project planning. Acting as lead negotiator for major programs to understand goods being procured, prepare parameters for negotiations (requirements, concessions) and develop comprehensive contract documents that include detailed requirements of all parties including the requirements of other Lottery Departments affected by the resulting contract. Consistently developing methods for adding value to services provided to customers while identifying and executing cost savings. Writing and developing contracts that include scopes of work, terms and conditions, liquidated damages, Service Level Agreements, pricing models, etc. In addition to issuing POs, this position drafts independent two-party contracts. Other duties involve managing contracts by: Establishing Key Performance Indicators (KPI's) to monitor duration, renewals, and reporting requirements. Establishing metrics to measure and assess the effectiveness of all contracts. Monitoring the tasks and reporting requirements of the Contract Administrator as it pertains to assigned contract. Attending technical reviews and performing contractual interfacing with Contractors to include receiving and transmitting all correspondence relating to deliverables, contract changes, approvals, invoices, and payments. Maintaining contract files and records, preparing status reports, and reconciling differences between Contractor and other Lottery Departments. Monitoring and promoting the active recruitment of SWaM vendors as well as administering the Agency's SWaM program. This position will the Agency's SWaM champion. Assisting with the Administration of the Agency's Small Purchase Charge Card (SPCC) Program. This position requires in-office work three days per week including Tuesday and Wednesday. The person selected for this position will have: 2+ years extensive procurement experience. Bachelor's Degree from an accredited 4-year college or university in Business Administration, Acquisition and Contract Management, or related field. Demonstrates the capability to enhance procurement processes and add value by applying critical analysis and thoughtful inquiry. Demonstrated technical writing skills when writing procurement documents (solicitations, contracts, MOU's, scoring documentation, etc.) Ability to independently determine the appropriate method of procurement for each purchasing transaction. Excellent written, verbal and interpersonal communication skills. Expert negotiation skills. Extensive knowledge of the principles and practices of procurement, developing detailed solicitations, evaluating vendor responses, negotiations, contract preparation, and monitoring contractor performance. Working knowledge of managing and prioritizing a large volume of purchasing programs. Ability to consult effectively with all levels of management, including leadership. Strong technical writing, verbal, interpersonal, organizational, and presentation skills. Significant experience negotiating multi-million dollar goods and services contracts, including developing and negotiating contract terms and conditions. Proficient with desktop applications such as, but not limited to, Microsoft Word, Excel, and Access. Proficient with procurement and contract management systems. Detail oriented with self-starting and problem-solving qualities, and the ability to interpret a variety of instructions furnished in written, diagram, verbal, or scheduled form. Ability to work well under pressure, prioritize work and meet deadlines. Ability to use analytical skills to visualize, articulate, and solve both complex and straightforward problems with limited existing templates or solutions. Ability to effectively and independently lead procurements on a project by project basis with internal customers. Ability to interpret, explain, and properly apply rules, regulations, contract language, laws, policies, and procedures. A comparable amount of education, training and professional work experience may be substituted for minimum qualifications. Professional certifications in the areas of governmental purchasing (CPPB, CPPO, CPM, VCO) are strongly preferred.
The Virginia Lottery, an independent state agency, is currently seeking a Strategic Sourcing Specialist to join our Procurement Team. This position is located in Richmond, Virginia. The Strategic Sourcing Specialist will strategically source complex goods and services. The Specialist will partner with key stakeholders and with partners to address agency objectives, utilizing excellent technical writing skills to ensure all necessary details and requirements are included in all procurement documents (solicitations, contracts, MOU's, scoring documentation, etc.). This position will contribute to the continuous development of sourcing knowledge base and best practices by identifying and implementing sourcing "pockets of excellence". The Strategic Sourcing Specialist duties include: Keeping up with supply market trends, supplier economics, and best practice sourcing, especially within the Marketing and Information Technology categories. Determining the best method of procurement by analyzing the customer needs, specifications, and budgetary requirements all while satisfying the regulations as outlined in the Lottery Procurement Manual and ensuring ethical and procedural standards are maintained at 100%. Coordinating with other departments and teams, including Accounts Payable, Budget, Legal, and Information Securityto confirm that solicitations and contracts contain appropriate language. Preparing solicitations wherein awards will result in the best value, to ensure customer satisfaction. Acting as project lead when collaborating with technical experts in developing detailed specifications or project planning. Acting as lead negotiator for major programs to understand goods being procured, prepare parameters for negotiations (requirements, concessions) and develop comprehensive contract documents that include detailed requirements of all parties including the requirements of other Lottery Departments affected by the resulting contract. Consistently developing methods for adding value to services provided to customers while identifying and executing cost savings. Writing and developing contracts that include scopes of work, terms and conditions, liquidated damages, Service Level Agreements, pricing models, etc. In addition to issuing POs, this position drafts independent two-party contracts. Other duties involve managing contracts by: Establishing Key Performance Indicators (KPI's) to monitor duration, renewals, and reporting requirements. Establishing metrics to measure and assess the effectiveness of all contracts. Monitoring the tasks and reporting requirements of the Contract Administrator as it pertains to assigned contract. Attending technical reviews and performing contractual interfacing with Contractors to include receiving and transmitting all correspondence relating to deliverables, contract changes, approvals, invoices, and payments. Maintaining contract files and records, preparing status reports, and reconciling differences between Contractor and other Lottery Departments. Monitoring and promoting the active recruitment of SWaM vendors as well as administering the Agency's SWaM program. This position will the Agency's SWaM champion. Assisting with the Administration of the Agency's Small Purchase Charge Card (SPCC) Program. This position requires in-office work three days per week including Tuesday and Wednesday. The person selected for this position will have: 2+ years extensive procurement experience. Bachelor's Degree from an accredited 4-year college or university in Business Administration, Acquisition and Contract Management, or related field. Demonstrates the capability to enhance procurement processes and add value by applying critical analysis and thoughtful inquiry. Demonstrated technical writing skills when writing procurement documents (solicitations, contracts, MOU's, scoring documentation, etc.) Ability to independently determine the appropriate method of procurement for each purchasing transaction. Excellent written, verbal and interpersonal communication skills. Expert negotiation skills. Extensive knowledge of the principles and practices of procurement, developing detailed solicitations, evaluating vendor responses, negotiations, contract preparation, and monitoring contractor performance. Working knowledge of managing and prioritizing a large volume of purchasing programs. Ability to consult effectively with all levels of management, including leadership. Strong technical writing, verbal, interpersonal, organizational, and presentation skills. Significant experience negotiating multi-million dollar goods and services contracts, including developing and negotiating contract terms and conditions. Proficient with desktop applications such as, but not limited to, Microsoft Word, Excel, and Access. Proficient with procurement and contract management systems. Detail oriented with self-starting and problem-solving qualities, and the ability to interpret a variety of instructions furnished in written, diagram, verbal, or scheduled form. Ability to work well under pressure, prioritize work and meet deadlines. Ability to use analytical skills to visualize, articulate, and solve both complex and straightforward problems with limited existing templates or solutions. Ability to effectively and independently lead procurements on a project by project basis with internal customers. Ability to interpret, explain, and properly apply rules, regulations, contract language, laws, policies, and procedures. A comparable amount of education, training and professional work experience may be substituted for minimum qualifications. Professional certifications in the areas of governmental purchasing (CPPB, CPPO, CPM, VCO) are strongly preferred.