Gallo Mechanical
Overview
The Compliance Administrator provides administrative support to ensure all projects, subcontractors, and vendors meet company and contractual compliance requirements. This role focuses on contract documentation, insurance tracking, OCIP enrollment, and proper document handling within accounting and project management systems to keep projects compliant and running smoothly. Responsibilities
Contract & Payment Compliance
Track and verify that all executed Subcontracts, Purchase Orders, and Change Orders are received prior to issuing payments. Upload executed contracts and related documents into accounting and project management portals (e.g., DocuSign, Procore). Review and monitor subcontractor Certificates of Insurance (COIs) and bonds for accuracy and compliance with project and contractual requirements. Collect and maintain safety information, prequalification, and onboarding documentation for subcontractors and vendors. Work with Project Managers and the Bidding Team to ensure subcontractors submit all required paperwork prior to starting work.
Owner Controlled Insurance Program (OCIP)
Set up new projects with OCIP requirements and coordinate enrollment for subcontractors. Assist subcontractors with payroll submissions and other OCIP-related reporting requirements.
General Compliance & Administrative Support
Prepare and update compliance reports and project summaries for the Director of Administration. Support internal audits and assist in implementing improvements to compliance workflows. Serve as a resource for project teams regarding compliance processes and requirements.
Qualifications
2+ years of administrative, compliance, or construction-industry experience preferred. Familiarity with OCIP, COI requirements, bonds, and contract documentation a plus. Experience with Procore, DocuSign, and Microsoft Office (Word, Excel, Outlook). Strong attention to detail and ability to manage multiple deadlines. Excellent communication and follow-up skills with internal teams and external partners. Skills & Attributes
Organized and detail-oriented, with a strong sense of accountability. Able to work independently while supporting multiple project teams. Comfortable learning and maintaining compliance processes and software tools. Professional, approachable, and collaborative. Gallo Mechanical is a top-tier mechanical construction and service provider headquartered in New Orleans. Gallo Mechanical LLC is built on a bedrock foundation of dedication to family, service and performance. The company, a 75-year locally-grown family operation, is deeply invested in finding the best way to both serve and grow the community in which they live and work. As they have grown over the last seven and a half decades, Gallo Mechanical has sought to ensure that their focus remains in reinvesting in their community through both the work they carry out and the opportunities that they provide. Inclusive Employer
Our number one focus will always be our people. Gallo Mechanical welcomes employees from varied backgrounds and walks of life, and its reflected in our diverse community. Gallo Mechanical is proud to be an equal opportunity employer and is committed to administering personnel actions, including hiring, training, promoting and compensating its employees, without regard to race, color, religion, sex, sex stereotyping, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), gender, gender identity, gender expression, national origin, age, mental or physical disability, ancestry, medical condition, marital status, military or veteran status, citizenship status, sexual orientation, genetic information, or any other status protected by applicable law. In compliance with Federal and State equal employment opportunity laws, qualified applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital status, veteran status, non-job related disability, or any other protected group status. If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English, Spanish, Arabic, Chinese. If you want to view the Pay Transparency Policy Statement, please click the link: English. #J-18808-Ljbffr
The Compliance Administrator provides administrative support to ensure all projects, subcontractors, and vendors meet company and contractual compliance requirements. This role focuses on contract documentation, insurance tracking, OCIP enrollment, and proper document handling within accounting and project management systems to keep projects compliant and running smoothly. Responsibilities
Contract & Payment Compliance
Track and verify that all executed Subcontracts, Purchase Orders, and Change Orders are received prior to issuing payments. Upload executed contracts and related documents into accounting and project management portals (e.g., DocuSign, Procore). Review and monitor subcontractor Certificates of Insurance (COIs) and bonds for accuracy and compliance with project and contractual requirements. Collect and maintain safety information, prequalification, and onboarding documentation for subcontractors and vendors. Work with Project Managers and the Bidding Team to ensure subcontractors submit all required paperwork prior to starting work.
Owner Controlled Insurance Program (OCIP)
Set up new projects with OCIP requirements and coordinate enrollment for subcontractors. Assist subcontractors with payroll submissions and other OCIP-related reporting requirements.
General Compliance & Administrative Support
Prepare and update compliance reports and project summaries for the Director of Administration. Support internal audits and assist in implementing improvements to compliance workflows. Serve as a resource for project teams regarding compliance processes and requirements.
Qualifications
2+ years of administrative, compliance, or construction-industry experience preferred. Familiarity with OCIP, COI requirements, bonds, and contract documentation a plus. Experience with Procore, DocuSign, and Microsoft Office (Word, Excel, Outlook). Strong attention to detail and ability to manage multiple deadlines. Excellent communication and follow-up skills with internal teams and external partners. Skills & Attributes
Organized and detail-oriented, with a strong sense of accountability. Able to work independently while supporting multiple project teams. Comfortable learning and maintaining compliance processes and software tools. Professional, approachable, and collaborative. Gallo Mechanical is a top-tier mechanical construction and service provider headquartered in New Orleans. Gallo Mechanical LLC is built on a bedrock foundation of dedication to family, service and performance. The company, a 75-year locally-grown family operation, is deeply invested in finding the best way to both serve and grow the community in which they live and work. As they have grown over the last seven and a half decades, Gallo Mechanical has sought to ensure that their focus remains in reinvesting in their community through both the work they carry out and the opportunities that they provide. Inclusive Employer
Our number one focus will always be our people. Gallo Mechanical welcomes employees from varied backgrounds and walks of life, and its reflected in our diverse community. Gallo Mechanical is proud to be an equal opportunity employer and is committed to administering personnel actions, including hiring, training, promoting and compensating its employees, without regard to race, color, religion, sex, sex stereotyping, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), gender, gender identity, gender expression, national origin, age, mental or physical disability, ancestry, medical condition, marital status, military or veteran status, citizenship status, sexual orientation, genetic information, or any other status protected by applicable law. In compliance with Federal and State equal employment opportunity laws, qualified applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital status, veteran status, non-job related disability, or any other protected group status. If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English, Spanish, Arabic, Chinese. If you want to view the Pay Transparency Policy Statement, please click the link: English. #J-18808-Ljbffr