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Proposal Manager, Strategic Pursuits
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HDR At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Summary Of The Role HDR is seeking a highly motivated individual to partner with our Transportation Business Group Strategic Pursuit Leaders. Your primary responsibilities will be to support highly visible, complex and game changing opportunities by producing winning, professional, competitive proposals. Proposal Management & Coordination
Foster a self-directed, accountable team culture by delivering high-quality, review- and client-ready materials. Lead the full proposal lifecycle, from kickoff through final production and interview, owning all deliverables and driving a smooth, efficient process. Develop and manage pursuit organization tools, including schedules, compliance matrices, templates, and assignment dashboards, using collaborative online platforms. Includes capturing meeting notes and action items, translating key themes and client priorities into a focused capture plan. Review and interpret RFPs to create clear, actionable compliance matrices that guide proposal development. Coordinate input from internal teams and external subconsultants, maintaining alignment and clear communication throughout. Track and communicate progress, manage deadlines, and adjust priorities to keep the team and deliverables on schedule. Support content development by preparing early drafts, capturing meeting notes, and distilling key themes and differentiators into a focused capture plan. Proactively communicate workload needs and availability Content Development & Quality
Write, edit, and format non-technical proposal content to ensure clarity and consistency. Work closely with specialized experts to write and visualize technical approaches and project understanding information. Develop qualifications, bios, data, forms, and terms to be accurate and compliant. Support the creation of storyboarding, benefit statements, message development, project profiles, and additional data and materials to demonstrate aligned qualifications and differentiators. Research project background and tailor content accordingly. Author and review draft proposal text for consistency, brand voice, and grammar. Integrate risks/issues identified by the pursuit team and translate them into the PSOE (problem, solution, outcome, evidence) table. Work with graphic designer(s) to produce visuals that represent this information in a reader-friendly format. Identify gaps in draft proposal text based on capture planning, PSOE exercises, RFP requirements and other resources. Visual & Layout Skills
Compose and format documents with reader-friendly graphic/layout skills. Expect an intermediate level of InDesign with an interest in advancing to a higher level. Engage marketing resources, including coordinating with graphic designers, market sector data keepers, and layout artists as needed. Communicate progress with the Strategic Pursuit Leader assigned to the pursuit. Collaborate with technical leads to develop draft presentation materials and work with designers to transform content into clear, engaging visuals. Provide clear direction and timely communication to achieve high-quality deliverables. Develop materials such as interactive presentations, leave-behinds, and other brand-specific deliverables to communicate key messages and differentiators. Quality Control & Compliance Checks
Create schedules and time blocks to conduct appropriate reviews of content and graphics during production. Monitor progress of the proposal process to meet internal deadlines and quality processes. Work with Strategic Pursuit leaders to meet expectations of quality-driven materials, including graphics and format of proposal elements. Perform or request technical editing and compliance reviews for accuracy and alignment with RFP requirements. Continuously improve processes for producing high-quality materials. Pre-positioning, Collateral & Material Management
Research project background and keep data organized in a collaborative online platform. Gather resumes, project information, histories, photographs, and other data to support key differentiating sections of the proposal. Develop materials such as interactive presentations and other brand-specific deliverables to help team members communicate key messages. Engage leadership in coordination and analysis of market research. Partner with marketing communications to develop sector qualifications and collateral for positioning before an RFP. Continuous Process Improvements
Learn and apply current AI tools and software to improve efficiency and quality of deliverables. Support proposal quality by monitoring against best practices and industry standards. Contribute to continuous improvement through debriefs and best practices. Serve as a subject matter expert and follow HDR procedures, policies, and file management practices. Skill Aptitude
Interpersonal Skills: strong organizational skills, ability to prioritize, meet deadlines, and communicate effectively. Detail-oriented and brand-aligned. Team-oriented with strong collaboration across roles. Computer Skills: Proficient in Word, PowerPoint, Teams/SharePoint, OneNote; intermediate InDesign, Excel, Photoshop, Illustrator; experience with CRM systems (Salesforce, Oscar, Watson, Proposal Development Marketing System) and collaborative tools. Required Qualifications
Minimum of 5 years relevant industry experience Self-starter with history of completing projects with limited oversight Experience in sales and developing effective win strategies Excellent written and verbal communication skills Proficient in Microsoft Office applications and Adobe Creative Cloud (InDesign) EEO & Benefits
HDR is an Equal Opportunity Employer. We are committed to employment equity and welcome applicants regardless of criminal histories. We offer a comprehensive benefits package for eligible employees, including medical, dental, vision, disability, life insurance, paid time off, holidays, retirement plan with employer match, and tuition reimbursement where applicable. The expected compensation range varies by location and experience. Primary Location: United States-Colorado-Denver Other Locations: United States multiple locations Job Posting: Aug 29, 2025 We invite referrals. This role may involve approximately 10-20% travel. This position reports to the Strategic Pursuits Proposal Manager Team Lead. Seniority level: Mid-Senior level Employment type: Full-time Industry: Marketing/Communications #J-18808-Ljbffr
Proposal Manager, Strategic Pursuits
role at
HDR At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Summary Of The Role HDR is seeking a highly motivated individual to partner with our Transportation Business Group Strategic Pursuit Leaders. Your primary responsibilities will be to support highly visible, complex and game changing opportunities by producing winning, professional, competitive proposals. Proposal Management & Coordination
Foster a self-directed, accountable team culture by delivering high-quality, review- and client-ready materials. Lead the full proposal lifecycle, from kickoff through final production and interview, owning all deliverables and driving a smooth, efficient process. Develop and manage pursuit organization tools, including schedules, compliance matrices, templates, and assignment dashboards, using collaborative online platforms. Includes capturing meeting notes and action items, translating key themes and client priorities into a focused capture plan. Review and interpret RFPs to create clear, actionable compliance matrices that guide proposal development. Coordinate input from internal teams and external subconsultants, maintaining alignment and clear communication throughout. Track and communicate progress, manage deadlines, and adjust priorities to keep the team and deliverables on schedule. Support content development by preparing early drafts, capturing meeting notes, and distilling key themes and differentiators into a focused capture plan. Proactively communicate workload needs and availability Content Development & Quality
Write, edit, and format non-technical proposal content to ensure clarity and consistency. Work closely with specialized experts to write and visualize technical approaches and project understanding information. Develop qualifications, bios, data, forms, and terms to be accurate and compliant. Support the creation of storyboarding, benefit statements, message development, project profiles, and additional data and materials to demonstrate aligned qualifications and differentiators. Research project background and tailor content accordingly. Author and review draft proposal text for consistency, brand voice, and grammar. Integrate risks/issues identified by the pursuit team and translate them into the PSOE (problem, solution, outcome, evidence) table. Work with graphic designer(s) to produce visuals that represent this information in a reader-friendly format. Identify gaps in draft proposal text based on capture planning, PSOE exercises, RFP requirements and other resources. Visual & Layout Skills
Compose and format documents with reader-friendly graphic/layout skills. Expect an intermediate level of InDesign with an interest in advancing to a higher level. Engage marketing resources, including coordinating with graphic designers, market sector data keepers, and layout artists as needed. Communicate progress with the Strategic Pursuit Leader assigned to the pursuit. Collaborate with technical leads to develop draft presentation materials and work with designers to transform content into clear, engaging visuals. Provide clear direction and timely communication to achieve high-quality deliverables. Develop materials such as interactive presentations, leave-behinds, and other brand-specific deliverables to communicate key messages and differentiators. Quality Control & Compliance Checks
Create schedules and time blocks to conduct appropriate reviews of content and graphics during production. Monitor progress of the proposal process to meet internal deadlines and quality processes. Work with Strategic Pursuit leaders to meet expectations of quality-driven materials, including graphics and format of proposal elements. Perform or request technical editing and compliance reviews for accuracy and alignment with RFP requirements. Continuously improve processes for producing high-quality materials. Pre-positioning, Collateral & Material Management
Research project background and keep data organized in a collaborative online platform. Gather resumes, project information, histories, photographs, and other data to support key differentiating sections of the proposal. Develop materials such as interactive presentations and other brand-specific deliverables to help team members communicate key messages. Engage leadership in coordination and analysis of market research. Partner with marketing communications to develop sector qualifications and collateral for positioning before an RFP. Continuous Process Improvements
Learn and apply current AI tools and software to improve efficiency and quality of deliverables. Support proposal quality by monitoring against best practices and industry standards. Contribute to continuous improvement through debriefs and best practices. Serve as a subject matter expert and follow HDR procedures, policies, and file management practices. Skill Aptitude
Interpersonal Skills: strong organizational skills, ability to prioritize, meet deadlines, and communicate effectively. Detail-oriented and brand-aligned. Team-oriented with strong collaboration across roles. Computer Skills: Proficient in Word, PowerPoint, Teams/SharePoint, OneNote; intermediate InDesign, Excel, Photoshop, Illustrator; experience with CRM systems (Salesforce, Oscar, Watson, Proposal Development Marketing System) and collaborative tools. Required Qualifications
Minimum of 5 years relevant industry experience Self-starter with history of completing projects with limited oversight Experience in sales and developing effective win strategies Excellent written and verbal communication skills Proficient in Microsoft Office applications and Adobe Creative Cloud (InDesign) EEO & Benefits
HDR is an Equal Opportunity Employer. We are committed to employment equity and welcome applicants regardless of criminal histories. We offer a comprehensive benefits package for eligible employees, including medical, dental, vision, disability, life insurance, paid time off, holidays, retirement plan with employer match, and tuition reimbursement where applicable. The expected compensation range varies by location and experience. Primary Location: United States-Colorado-Denver Other Locations: United States multiple locations Job Posting: Aug 29, 2025 We invite referrals. This role may involve approximately 10-20% travel. This position reports to the Strategic Pursuits Proposal Manager Team Lead. Seniority level: Mid-Senior level Employment type: Full-time Industry: Marketing/Communications #J-18808-Ljbffr