Kalologie Arizona
With two decades of excellence, Kalologie Medspa stands as a premier destination for aesthetic and wellness treatments. Our team of highly trained experts is renowned for their personalized approach, providing safe, effective, and medically-proven treatments that achieve exceptional results.
We are proud of our team based culture, with a genuine focus on well-being. As we continue to expand, we remain committed to our core values and a passionate pursuit of excellence.
We are seeking an experienced Medspa Coordinator at our Paradise Valley location
You thrive working in a fast-paced environment and are always willing to learn more and strengthen your skills to deliver the best service and results.
Position Overview:
The Medspa Coordinator plays a key role in delivering a seamless client experience at Kalologie Medspa. This position supports daily spa operations, including answering calls, managing appointments, processing transactions, and ensuring top-tier client care.
Schedule: This is a part-time role averaging 25-30 hours per week. Open availability is required, including weekday, weekend, and evening shifts.
Responsibilities:
Deliver exceptional client care and maintain high customer service standards
Answer and manage inbound calls, texts, emails and online appointment requests
Coordinate appointment scheduling, rescheduling, and cancellations
Actively promote treatments, services, products, programs, promotions, and discounts
Provide timely, accurate responses to client inquiries, ensuring complete satisfaction
Accurately process client transactions with efficiency
Multitask and prioritize tasks while maintaining composure and putting clients first
Perform opening and closing procedures for the clinic
Assist with general administrative duties such as mailing, filing, typing, and data entry
Maintain a professional, organized, and clean workspace and appearance
Uphold client confidentiality in accordance with company policies
Perform local outreach and coordinate events
Support management with additional projects or tasks as needed
Qualifications:
1+ years of experience in customer service, preferably in a spa, wellness, or medical setting
Strong customer service and sales skills with a client-first attitude
Ability to thrive in a fast-paced, multitasking environment
Exceptional organizational and time-management skills with a high level of accuracy
A collaborative team player with a positive attitude
Excellent verbal, written, and interpersonal communication skills
Detail-oriented with a commitment to providing the highest level of client care
Familiarity with medical offices, cosmetic procedures, or skincare products is a plus
Experience with Zenoti or similar POS systems is preferred but not required
Social media savvy is a bonus
Compensation:
Hourly Pay: $18.00 - $25.00 per hour (based on experience and location)
Potential for bonuses based on performance and clinic success
Kalologie offers a competitive salary with flexible schedules, generous service discounts, and ongoing training opportunities on new techniques, equipment and products. We promote continued growth and development through our rapidly expanding medical aesthetic clinics.
We are proud of our team based culture, with a genuine focus on well-being. As we continue to expand, we remain committed to our core values and a passionate pursuit of excellence.
We are seeking an experienced Medspa Coordinator at our Paradise Valley location
You thrive working in a fast-paced environment and are always willing to learn more and strengthen your skills to deliver the best service and results.
Position Overview:
The Medspa Coordinator plays a key role in delivering a seamless client experience at Kalologie Medspa. This position supports daily spa operations, including answering calls, managing appointments, processing transactions, and ensuring top-tier client care.
Schedule: This is a part-time role averaging 25-30 hours per week. Open availability is required, including weekday, weekend, and evening shifts.
Responsibilities:
Deliver exceptional client care and maintain high customer service standards
Answer and manage inbound calls, texts, emails and online appointment requests
Coordinate appointment scheduling, rescheduling, and cancellations
Actively promote treatments, services, products, programs, promotions, and discounts
Provide timely, accurate responses to client inquiries, ensuring complete satisfaction
Accurately process client transactions with efficiency
Multitask and prioritize tasks while maintaining composure and putting clients first
Perform opening and closing procedures for the clinic
Assist with general administrative duties such as mailing, filing, typing, and data entry
Maintain a professional, organized, and clean workspace and appearance
Uphold client confidentiality in accordance with company policies
Perform local outreach and coordinate events
Support management with additional projects or tasks as needed
Qualifications:
1+ years of experience in customer service, preferably in a spa, wellness, or medical setting
Strong customer service and sales skills with a client-first attitude
Ability to thrive in a fast-paced, multitasking environment
Exceptional organizational and time-management skills with a high level of accuracy
A collaborative team player with a positive attitude
Excellent verbal, written, and interpersonal communication skills
Detail-oriented with a commitment to providing the highest level of client care
Familiarity with medical offices, cosmetic procedures, or skincare products is a plus
Experience with Zenoti or similar POS systems is preferred but not required
Social media savvy is a bonus
Compensation:
Hourly Pay: $18.00 - $25.00 per hour (based on experience and location)
Potential for bonuses based on performance and clinic success
Kalologie offers a competitive salary with flexible schedules, generous service discounts, and ongoing training opportunities on new techniques, equipment and products. We promote continued growth and development through our rapidly expanding medical aesthetic clinics.