University of Chicago
Post-Award Administrator
The Post-Award Administrator provides professional support for post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers. The Post-Award Administrator provides financial management in an intensive customer service environment for the Department of Radiation and Cellular Oncology. Responsibilities include: Serving as a primary account administrator for faculty. Portfolio may include sponsored awards, gifts, internal funding. Allocating, authorizing, monitoring, and controlling expenses. Maintaining, overseeing, reconciling, and correcting errors in accounts. Working with other administrators on the procurement process including purchasing, internal requisitioning, and personal and travel reimbursements. Working with central office to manage financial and non-financial aspects of post-award grants management. Advising and assisting in most relations and communications with funding agencies, subcontractors, and others. Proposing solutions to discovered problems and fixes according to proper policy and procedure. Comparing actual spending to original budget and identifying any variances with particular attention being paid to faculty salary. Developing a working knowledge of University policies and procedures as well as a working knowledge of policies and procedures of various funding agencies. Working closely with the department to effectively manage faculty accounts and ensure proper spending. Handling straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing. Preparing summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinating with other departments/units/divisions regarding multi-investigator grants. Serving as department contact for annual audits and agency site visits. Performing other related work as needed. Minimum qualifications include a college or university degree in a related field and 2-5 years of work experience in a related job discipline. Preferred qualifications include a bachelor's degree or higher in accounting, business administration, or science, along with administrative, accounting, or grant and contract administration experience. The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefits can be found in the Benefits Guidebook.
The Post-Award Administrator provides professional support for post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers. The Post-Award Administrator provides financial management in an intensive customer service environment for the Department of Radiation and Cellular Oncology. Responsibilities include: Serving as a primary account administrator for faculty. Portfolio may include sponsored awards, gifts, internal funding. Allocating, authorizing, monitoring, and controlling expenses. Maintaining, overseeing, reconciling, and correcting errors in accounts. Working with other administrators on the procurement process including purchasing, internal requisitioning, and personal and travel reimbursements. Working with central office to manage financial and non-financial aspects of post-award grants management. Advising and assisting in most relations and communications with funding agencies, subcontractors, and others. Proposing solutions to discovered problems and fixes according to proper policy and procedure. Comparing actual spending to original budget and identifying any variances with particular attention being paid to faculty salary. Developing a working knowledge of University policies and procedures as well as a working knowledge of policies and procedures of various funding agencies. Working closely with the department to effectively manage faculty accounts and ensure proper spending. Handling straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing. Preparing summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinating with other departments/units/divisions regarding multi-investigator grants. Serving as department contact for annual audits and agency site visits. Performing other related work as needed. Minimum qualifications include a college or university degree in a related field and 2-5 years of work experience in a related job discipline. Preferred qualifications include a bachelor's degree or higher in accounting, business administration, or science, along with administrative, accounting, or grant and contract administration experience. The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefits can be found in the Benefits Guidebook.