H2M Architects and Engineers
Parsippany, NJ, Parsippany, New Jersey, United States of America •
119 Cherry Hill Rd, Parsippany, NJ 07054, USA
Job Description
Posted Thursday, October 17, 2024 at 4:00 AM | Expired Tuesday, November 12, 2024 at 4:59 AM H2M architects + engineers , a multidiscipline architectural, engineering, environmental consulting firm based in NY and NJ, is looking for a
Proposal Specialist
with a background in proposals to join our Marketing team in Parsippany, NJ. As an integral member of the H2M team, the Proposal Specialist will be responsible for assisting with the design, execution, and production of simple to complex proposal submissions. The Proposal Specialist must be able to prioritize, multi-task, and function effectively as part of a team under multiple deadlines and time constraints. The Proposal Specialist will create non-technical content and influence design while coordinating project details with the technical staff. They will ensure qualifications and compliance requirements are met while driving the production schedule to ensure accurate and timely completion of each proposal. The successful candidate will be part of an energetic and creative team and will have visibility at all levels within the organization. AE experience is a plus, but not required. The successful candidate will be an enthusiastic team member who is a quick learner, able to keep up in a fast-paced environment, and asks questions to develop a deep understanding of the industry and organization. Job Responsibilities: Develop, execute, and produce competitive proposals and qualifications aligned with strategic business goals and in compliance with best practices. Execute the proposal team strategy and meet production schedule to ensure a timely response. Perform detailed analysis of RFQ/RFP documents and develop detailed compliance and responsibility matrices. Follow up with the proposal team on the status of all proposal elements and expedite as required. Maintain win/loss ratios for proposals, short lists, and interviews. Maintain customer relationship management database for contact information, opportunity tracking, and proposal production. Utilize design tools to produce proposals within templates and standards. Write non-technical portions of the proposal. Rewrite, retool, edit, and organize all written technical materials supplied by support groups. Prepare proposal forms, including SF 330s, project and client specific forms for local, state, city, and federal government entities. Maintain corporate information including job histories, personnel resumes, corporate licenses, individual professional licenses (architects, engineers, etc.) and pre-qualifications. Maintain updated information on staff members for purposes of writing resumes/biographies. Produce business development and sales presentations in conjunction with technical/management staff using PowerPoint. May also perform special projects and other reasonable business-related duties as requested and delegated by the Director of Marketing or Office Manager. Education and Qualifications: Bachelor’s Degree in Marketing, Communications, English or related field. 5+ years of experience with proposal development for a professional services firm. Strong writing and communication skills. Experience with InDesign and MS Suite. Detail-oriented and organized with strong interpersonal skills. Highly motivated, confident, self-directing, and eager to learn. Works as a team player with the ability to engage and effectively work with employees in other offices. Ability to travel and work at headquarters when needed. Ability to collaborate with technical personnel on proposal content and appearance. Ability to create and maintain relationships internally and externally. Ability to work with individuals at all levels of the organization. The
salary range
for this role is $63,400 - $80,080 annually. The employment offer may deviate from this published range based on a variety of factors, including but not limited to, experience, specialty, knowledge, education, geography and/or related certifications – not related to any applicant’s characteristics protected by local, state or federal law. Note: The salary or hourly rate indicated does not include other forms of compensation or benefits. "H2M is a strong collaborative workplace where people and ideas are always treated with respect. I am encouraged to develop, and I love that I am constantly learning new things and skills"
- Employee testimonial. Equal Opportunity H2M is proud to be an equal opportunity workplace committed to equal employment opportunity regardless of race, creed, color, religion, ancestry, sex, age, national origin, marital status, citizenship status, physical or mental disability, sexual orientation, gender identity and/or expression, genetic information, pregnancy status, childbirth, related health conditions or reproductive decisions, status as a protected veteran or any other characteristics protected by Federal, State or local law. Women, minorities, individuals with disabilities, and veterans are encouraged to apply.
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Posted Thursday, October 17, 2024 at 4:00 AM | Expired Tuesday, November 12, 2024 at 4:59 AM H2M architects + engineers , a multidiscipline architectural, engineering, environmental consulting firm based in NY and NJ, is looking for a
Proposal Specialist
with a background in proposals to join our Marketing team in Parsippany, NJ. As an integral member of the H2M team, the Proposal Specialist will be responsible for assisting with the design, execution, and production of simple to complex proposal submissions. The Proposal Specialist must be able to prioritize, multi-task, and function effectively as part of a team under multiple deadlines and time constraints. The Proposal Specialist will create non-technical content and influence design while coordinating project details with the technical staff. They will ensure qualifications and compliance requirements are met while driving the production schedule to ensure accurate and timely completion of each proposal. The successful candidate will be part of an energetic and creative team and will have visibility at all levels within the organization. AE experience is a plus, but not required. The successful candidate will be an enthusiastic team member who is a quick learner, able to keep up in a fast-paced environment, and asks questions to develop a deep understanding of the industry and organization. Job Responsibilities: Develop, execute, and produce competitive proposals and qualifications aligned with strategic business goals and in compliance with best practices. Execute the proposal team strategy and meet production schedule to ensure a timely response. Perform detailed analysis of RFQ/RFP documents and develop detailed compliance and responsibility matrices. Follow up with the proposal team on the status of all proposal elements and expedite as required. Maintain win/loss ratios for proposals, short lists, and interviews. Maintain customer relationship management database for contact information, opportunity tracking, and proposal production. Utilize design tools to produce proposals within templates and standards. Write non-technical portions of the proposal. Rewrite, retool, edit, and organize all written technical materials supplied by support groups. Prepare proposal forms, including SF 330s, project and client specific forms for local, state, city, and federal government entities. Maintain corporate information including job histories, personnel resumes, corporate licenses, individual professional licenses (architects, engineers, etc.) and pre-qualifications. Maintain updated information on staff members for purposes of writing resumes/biographies. Produce business development and sales presentations in conjunction with technical/management staff using PowerPoint. May also perform special projects and other reasonable business-related duties as requested and delegated by the Director of Marketing or Office Manager. Education and Qualifications: Bachelor’s Degree in Marketing, Communications, English or related field. 5+ years of experience with proposal development for a professional services firm. Strong writing and communication skills. Experience with InDesign and MS Suite. Detail-oriented and organized with strong interpersonal skills. Highly motivated, confident, self-directing, and eager to learn. Works as a team player with the ability to engage and effectively work with employees in other offices. Ability to travel and work at headquarters when needed. Ability to collaborate with technical personnel on proposal content and appearance. Ability to create and maintain relationships internally and externally. Ability to work with individuals at all levels of the organization. The
salary range
for this role is $63,400 - $80,080 annually. The employment offer may deviate from this published range based on a variety of factors, including but not limited to, experience, specialty, knowledge, education, geography and/or related certifications – not related to any applicant’s characteristics protected by local, state or federal law. Note: The salary or hourly rate indicated does not include other forms of compensation or benefits. "H2M is a strong collaborative workplace where people and ideas are always treated with respect. I am encouraged to develop, and I love that I am constantly learning new things and skills"
- Employee testimonial. Equal Opportunity H2M is proud to be an equal opportunity workplace committed to equal employment opportunity regardless of race, creed, color, religion, ancestry, sex, age, national origin, marital status, citizenship status, physical or mental disability, sexual orientation, gender identity and/or expression, genetic information, pregnancy status, childbirth, related health conditions or reproductive decisions, status as a protected veteran or any other characteristics protected by Federal, State or local law. Women, minorities, individuals with disabilities, and veterans are encouraged to apply.
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