Georgia State University
Conference and Program Services Coordinator
Georgia State University, Atlanta, Georgia, United States, 30383
Conference and Program Services Coordinator
Position: Conference and Program Services Coordinator I, Commons Administration, Georgia State University Atlanta Campus. Job post dates: 09/15/25 to 09/30/25. Job Type: Full Time (Benefits Eligible). Overview
These opportunities are in the Commons Administration Department. We are seeking a Coordinator to join the team and support the next level of excellence through leadership, program coordination, and administrative operations. What Makes Commons Administration a Great Place
Generous benefits, including health, dental, vision, tuition assistance, retirement, etc. A knowledge-sharing organization that works collaboratively with diverse partners. Professional development opportunity and mentorship A rapidly growing center within an academic setting Responsibilities
Lead recruitment, training, supervision, and evaluation of summer conference staff and office assistants Develops Summer Staff Training for conference staff Develops and manages scheduling for Summer Conference Staff Monitors and approves time cards for conference student staff, including tracking hours Assist Asst. Director for Conference and Program Services in the development of processes and procedures for overall unit operations and training Assist AD for Communication and Conferences with conference operations to ensure housing services focus on building long-term, value-based customer relationships that enable achievement of organizational goals and objectives Establishes and maintains relationships with internal departments, professional event associations, organizations, and corporations to highlight conference services Collects and gathers client feedback Assists AD for Communication and Conferences with department data collection, analysis, and visualization Leverages software to reduce manual processes and increase efficiency and effectiveness Helps achieve department revenue goals by planning and organizing logistically successful events Schedules and conducts planning meetings with clients as necessary to develop and communicate understanding and expectations of all conference/event arrangements Maintains and responds to inquiries from potential clients, including tracking and responding to leads from Unique Venues and Atlanta Convention and Visitors Bureau Assists in preparing Requests for Proposals (RFPs) and contracts Provides oversight for the University Housing conference services program Collaborates with public-private partners on conference program logistics and needs Serves as liaison between conference clients needs and evaluation of quality of services Develops a conference schedule to generate a targeted annual goal of one million Creates and manages registration websites for individual group clients Arranges, negotiates, and maintains vendor contract details for additional conference services (dining/catering, meeting rooms, shuttle services, tours, etc.) Provides Project Management of Conference Systems Configuration and Management Administrative
Monitors and reconciles budget and purchasing card activity Create access cards in C-CURE Process meeting room reservation requests and maintain reservation calendar in MS Outlook Orders and inventories office supplies, maintains office equipment and schedules IT support as necessary Serves on University Housing Committees Participates in scheduled staff trainings, workshops and retreats held each academic year Attends weekly staff meetings Oversees Summer Key Audit and Key Replacement with Locksmith and Building Operations Manager Manages Summer Group Reconciliation and Billing processes with department business managers Minimum Qualifications
Bachelors degree and four years of related experience; or a combination of education and related experience. Additional Details
College/Business Unit: Housing Department: Commons Administration Location: Atlanta Campus Shift: 8:30AM - 5:15PM Salary: $47,000 - $57,000 Pay Grade: 15 FLSA Status: Exempt Job Type: Full Time (Benefits Eligible) Job Posting: 09/15/25, 6:32:45 PM; 09/30/25, 3:59:00 AM Special Instructions
A complete and accurate GSU application, Resume, Cover Letter (Recommended) Final candidates must provide three professional references Georgia State University Values
Community: Fostering a distinctive shared identity and common purpose across our multi-campus university; Identity, Placemaking & Belonging; Transformation: pursuing knowledge and practice to inspire lifelong learning. Equal Employment Opportunity
Georgia State University prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status. This prohibition applies to faculty, staff, students, and all other members of the Georgia State community. Please note, career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires. Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other protected class. Seniority level
Mid-Senior level Employment type
Full-time Job function
Management and Manufacturing Industries
Higher Education Referrals increase your chances of interviewing at Georgia State University by 2x Note: The page also includes unrelated headings and content at the end which have been removed for clarity and relevance. #J-18808-Ljbffr
Position: Conference and Program Services Coordinator I, Commons Administration, Georgia State University Atlanta Campus. Job post dates: 09/15/25 to 09/30/25. Job Type: Full Time (Benefits Eligible). Overview
These opportunities are in the Commons Administration Department. We are seeking a Coordinator to join the team and support the next level of excellence through leadership, program coordination, and administrative operations. What Makes Commons Administration a Great Place
Generous benefits, including health, dental, vision, tuition assistance, retirement, etc. A knowledge-sharing organization that works collaboratively with diverse partners. Professional development opportunity and mentorship A rapidly growing center within an academic setting Responsibilities
Lead recruitment, training, supervision, and evaluation of summer conference staff and office assistants Develops Summer Staff Training for conference staff Develops and manages scheduling for Summer Conference Staff Monitors and approves time cards for conference student staff, including tracking hours Assist Asst. Director for Conference and Program Services in the development of processes and procedures for overall unit operations and training Assist AD for Communication and Conferences with conference operations to ensure housing services focus on building long-term, value-based customer relationships that enable achievement of organizational goals and objectives Establishes and maintains relationships with internal departments, professional event associations, organizations, and corporations to highlight conference services Collects and gathers client feedback Assists AD for Communication and Conferences with department data collection, analysis, and visualization Leverages software to reduce manual processes and increase efficiency and effectiveness Helps achieve department revenue goals by planning and organizing logistically successful events Schedules and conducts planning meetings with clients as necessary to develop and communicate understanding and expectations of all conference/event arrangements Maintains and responds to inquiries from potential clients, including tracking and responding to leads from Unique Venues and Atlanta Convention and Visitors Bureau Assists in preparing Requests for Proposals (RFPs) and contracts Provides oversight for the University Housing conference services program Collaborates with public-private partners on conference program logistics and needs Serves as liaison between conference clients needs and evaluation of quality of services Develops a conference schedule to generate a targeted annual goal of one million Creates and manages registration websites for individual group clients Arranges, negotiates, and maintains vendor contract details for additional conference services (dining/catering, meeting rooms, shuttle services, tours, etc.) Provides Project Management of Conference Systems Configuration and Management Administrative
Monitors and reconciles budget and purchasing card activity Create access cards in C-CURE Process meeting room reservation requests and maintain reservation calendar in MS Outlook Orders and inventories office supplies, maintains office equipment and schedules IT support as necessary Serves on University Housing Committees Participates in scheduled staff trainings, workshops and retreats held each academic year Attends weekly staff meetings Oversees Summer Key Audit and Key Replacement with Locksmith and Building Operations Manager Manages Summer Group Reconciliation and Billing processes with department business managers Minimum Qualifications
Bachelors degree and four years of related experience; or a combination of education and related experience. Additional Details
College/Business Unit: Housing Department: Commons Administration Location: Atlanta Campus Shift: 8:30AM - 5:15PM Salary: $47,000 - $57,000 Pay Grade: 15 FLSA Status: Exempt Job Type: Full Time (Benefits Eligible) Job Posting: 09/15/25, 6:32:45 PM; 09/30/25, 3:59:00 AM Special Instructions
A complete and accurate GSU application, Resume, Cover Letter (Recommended) Final candidates must provide three professional references Georgia State University Values
Community: Fostering a distinctive shared identity and common purpose across our multi-campus university; Identity, Placemaking & Belonging; Transformation: pursuing knowledge and practice to inspire lifelong learning. Equal Employment Opportunity
Georgia State University prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status. This prohibition applies to faculty, staff, students, and all other members of the Georgia State community. Please note, career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires. Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other protected class. Seniority level
Mid-Senior level Employment type
Full-time Job function
Management and Manufacturing Industries
Higher Education Referrals increase your chances of interviewing at Georgia State University by 2x Note: The page also includes unrelated headings and content at the end which have been removed for clarity and relevance. #J-18808-Ljbffr