Virginia Department of Human Resource Management
Human Resources Assistant
Virginia Department of Human Resource Management, Fairfax, Virginia, United States, 22032
Human Resources Assistant
The Human Resources Assistant provides administrative support in the Human Resources office for the College of Science. This position plays a key role in ensuring efficient HR operations for a large college within a research-intensive (R1) institution. The Human Resources Assistant manages day-to-day activities, assists with HR processes, and supports the coordination of personnel actions for faculty, staff, student employees, and temporary employees. The role requires strong organizational skills, attention to detail, discretion with confidential information, and the ability to work in a fast-paced academic environment. This position is not benefits-eligible due to part-time status. Position is part-time at 29 hours per week. Work is typically performed in an office setting with occasional remote work flexibility based on operational needs. Occasional overtime may be required during peak HR cycles. Key Responsibilities
Human Resources Operations Assist with the preparation and processing of personnel transactions, including hiring, onboarding, reappointments, job changes, and separations for faculty, staff, adjuncts, student employees, and temporary employees; Track and maintain accurate HR data, including personnel records; Prepare HR metrics and reports as requested; and Maintain electronic and physical HR files in accordance with university retention policies. Customer Service & Communication Respond to inquiries from college leadership, department administrators, and employees regarding HR processes and policies; Direct individuals to appropriate university resources and escalate complex issues to the Director; and Serve as a liaison between the College of Science HR and college department and centers. Special Projects Assist in developing and maintaining HR guides, forms, and process documentation; and Contribute to process improvement initiatives within the HR Office. Required Qualifications
High school diploma or equivalent; Minimum of three years of progressively responsible administrative experience; HR or higher education experience strongly preferred; Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to learn HRIS systems; Strong organizational and multitasking skills with attention to detail; Excellent written and verbal communication skills; Ability to maintain confidentiality and handle sensitive information with discretion; and Demonstrated ability to work independently and collaboratively in a team environment. Preferred Qualifications
Associate's or bachelor's degree preferred; Experience working in a higher education or large, complex organization; Familiarity with HR processes, employment laws, and compliance requirements; and Experience with enterprise HR systems (e.g., Ellucian Banner, MicroStrategy) and document management tools. Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
The Human Resources Assistant provides administrative support in the Human Resources office for the College of Science. This position plays a key role in ensuring efficient HR operations for a large college within a research-intensive (R1) institution. The Human Resources Assistant manages day-to-day activities, assists with HR processes, and supports the coordination of personnel actions for faculty, staff, student employees, and temporary employees. The role requires strong organizational skills, attention to detail, discretion with confidential information, and the ability to work in a fast-paced academic environment. This position is not benefits-eligible due to part-time status. Position is part-time at 29 hours per week. Work is typically performed in an office setting with occasional remote work flexibility based on operational needs. Occasional overtime may be required during peak HR cycles. Key Responsibilities
Human Resources Operations Assist with the preparation and processing of personnel transactions, including hiring, onboarding, reappointments, job changes, and separations for faculty, staff, adjuncts, student employees, and temporary employees; Track and maintain accurate HR data, including personnel records; Prepare HR metrics and reports as requested; and Maintain electronic and physical HR files in accordance with university retention policies. Customer Service & Communication Respond to inquiries from college leadership, department administrators, and employees regarding HR processes and policies; Direct individuals to appropriate university resources and escalate complex issues to the Director; and Serve as a liaison between the College of Science HR and college department and centers. Special Projects Assist in developing and maintaining HR guides, forms, and process documentation; and Contribute to process improvement initiatives within the HR Office. Required Qualifications
High school diploma or equivalent; Minimum of three years of progressively responsible administrative experience; HR or higher education experience strongly preferred; Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to learn HRIS systems; Strong organizational and multitasking skills with attention to detail; Excellent written and verbal communication skills; Ability to maintain confidentiality and handle sensitive information with discretion; and Demonstrated ability to work independently and collaboratively in a team environment. Preferred Qualifications
Associate's or bachelor's degree preferred; Experience working in a higher education or large, complex organization; Familiarity with HR processes, employment laws, and compliance requirements; and Experience with enterprise HR systems (e.g., Ellucian Banner, MicroStrategy) and document management tools. Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer