The University of Texas at Austin
Post-Award Grants Specialist The University of Texas at Austin, Dell Medical School
Position open to:
All Applicants Weekly scheduled hours:
40 FLSA Status:
Exempt Earliest Start Date:
Immediately Position Duration:
Expected to Continue Until Aug 31, 2026 Location:
AUSTIN, TX Job Details
This is a grant-funded position with an expected end date of August 31, 2026. Continuation beyond this date is contingent upon availability of funding, satisfactory work performance, and progress toward research goals. Purpose This position will report to the Research Administration Manager and provide comprehensive research post-award finance support for the Department of Psychiatry and Behavioral Sciences at Dell Medical School. Responsibilities
Research Grant and Clinical Trial Accounting: Manage research purchasing on grants, contracts, and clinical trials, including ProCard, purchase orders, UT Market, and Labsuit. Manage payments, including voucher preparation, approvals, travel and other reimbursements. Maintain records in compliance with department and university policy. Plan compliant processes for maintaining and destruction of records. Develop and refine research accounting workflows and disseminate to stakeholders. Provide guidance for purchasing and payment business processes with research faculty, administrators and research support staff, following-up and responding to related emails as necessary. Research Financial Operations: Manage participant payments, including TANGO and other forms of participant compensation. Assist with faculty and staff costing; cost corrections, research contracting, exclusive acquisitions, and other specialized functions. Assist with subaward management. Reporting and Faculty Support: Assist with preparation of grant financial reports and quarterly reporting to faculty. Support faculty and senior staff with research administration needs. Pre-Award Support: As needed, support Dell Med SPA and faculty with grant proposal budget preparation and review, coordination of proposal submissions to the Dell Med Sponsored Projects Administration office and the UT Austin Office of Sponsored Projects. Other: Assist the Research Administrative Manager with special projects and assignments. Other duties as assigned. Required Qualifications
Bachelors degree and three years of experience performing financial and/or research administration functions. Demonstrated experience with Post-Award financial management and sponsor compliance. Exceptional organizational skills, including managing multiple deadlines. Self-motivated, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Excellent verbal and written communication skills with the ability to effectively communicate policies and procedures to a broad audience. Ability to be discreet with confidential matters and to use sound judgment to facilitate independent decisions. Ability to work independently and as a team member in a dynamic environment. Advanced use of Microsoft Office Suite, especially Microsoft Excel. Ability to create reports in Microsoft Excel. Relevant education and experience may be substituted as appropriate. Preferred Qualifications
Certified Research Administrator (CRA) certification. Experience with UT systems such as Workday, DEFINE, and UTRMS. Familiarity with external submission platforms (eRA Commons, Grants.gov, Research.gov). Prior work in an academic or health science research environment. Advanced experience with Excel, including macro functions and pivot tables. Salary
$55,000 + depending on qualifications Working Conditions
This position will be assigned on-campus with an expectation to work on-site for most of the scheduled work week. The supervisor will work with the employee to identify the needs of the School, in order to allow for 2 Flex Days per week where you are approved to work remotely should you so desire. Remote work will require reliable internet access and a suitable workspace free from distractions. Required Materials
Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important
for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials will be uploaded in the Application Questions section. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important
for Current university employees and contingent workers: You MUST apply within Workday by searching for Find UT Jobs. You may need to update your Professional Profile before you apply; your information will be pulled into the application. The application is one page and you will be prompted to upload your resume. Employment Eligibility : Regular staff who have been employed in their current position for the last six continuous months are eligible for openings recruited through University-Wide or Open Recruiting. Staff who are promotion/transfer eligible may apply without supervisor approval. Retirement Plan Eligibility : The retirement plan is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. Background Checks : A criminal history background check will be required for finalist(s) under consideration. Equal Opportunity Employer : The University of Texas at Austin is an equal opportunity/affirmative action employer; it complies with all applicable laws regarding nondiscrimination and affirmative action. It does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency : UT Austin will not discharge or discriminate against employees or applicants for discussing pay. However, disclosures by those with access to compensation information to others without access may be restricted unless in specified circumstances. Employment Eligibility Verification : If hired, you will complete the I-9 form and present documents proving identity and authorization to work in the United States. Documents must be presented no later than the third day of employment. E-Verify : UT Austin uses E-Verify for all new hires. For more information, see the E-Verify poster and Right to Work posters available in the materials section. Clery Act Compliance : Employees may be required to report violations of law under Title IX and the Clery Act. The Annual Security and Fire Safety report is available from University Compliance Services. #J-18808-Ljbffr
All Applicants Weekly scheduled hours:
40 FLSA Status:
Exempt Earliest Start Date:
Immediately Position Duration:
Expected to Continue Until Aug 31, 2026 Location:
AUSTIN, TX Job Details
This is a grant-funded position with an expected end date of August 31, 2026. Continuation beyond this date is contingent upon availability of funding, satisfactory work performance, and progress toward research goals. Purpose This position will report to the Research Administration Manager and provide comprehensive research post-award finance support for the Department of Psychiatry and Behavioral Sciences at Dell Medical School. Responsibilities
Research Grant and Clinical Trial Accounting: Manage research purchasing on grants, contracts, and clinical trials, including ProCard, purchase orders, UT Market, and Labsuit. Manage payments, including voucher preparation, approvals, travel and other reimbursements. Maintain records in compliance with department and university policy. Plan compliant processes for maintaining and destruction of records. Develop and refine research accounting workflows and disseminate to stakeholders. Provide guidance for purchasing and payment business processes with research faculty, administrators and research support staff, following-up and responding to related emails as necessary. Research Financial Operations: Manage participant payments, including TANGO and other forms of participant compensation. Assist with faculty and staff costing; cost corrections, research contracting, exclusive acquisitions, and other specialized functions. Assist with subaward management. Reporting and Faculty Support: Assist with preparation of grant financial reports and quarterly reporting to faculty. Support faculty and senior staff with research administration needs. Pre-Award Support: As needed, support Dell Med SPA and faculty with grant proposal budget preparation and review, coordination of proposal submissions to the Dell Med Sponsored Projects Administration office and the UT Austin Office of Sponsored Projects. Other: Assist the Research Administrative Manager with special projects and assignments. Other duties as assigned. Required Qualifications
Bachelors degree and three years of experience performing financial and/or research administration functions. Demonstrated experience with Post-Award financial management and sponsor compliance. Exceptional organizational skills, including managing multiple deadlines. Self-motivated, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Excellent verbal and written communication skills with the ability to effectively communicate policies and procedures to a broad audience. Ability to be discreet with confidential matters and to use sound judgment to facilitate independent decisions. Ability to work independently and as a team member in a dynamic environment. Advanced use of Microsoft Office Suite, especially Microsoft Excel. Ability to create reports in Microsoft Excel. Relevant education and experience may be substituted as appropriate. Preferred Qualifications
Certified Research Administrator (CRA) certification. Experience with UT systems such as Workday, DEFINE, and UTRMS. Familiarity with external submission platforms (eRA Commons, Grants.gov, Research.gov). Prior work in an academic or health science research environment. Advanced experience with Excel, including macro functions and pivot tables. Salary
$55,000 + depending on qualifications Working Conditions
This position will be assigned on-campus with an expectation to work on-site for most of the scheduled work week. The supervisor will work with the employee to identify the needs of the School, in order to allow for 2 Flex Days per week where you are approved to work remotely should you so desire. Remote work will require reliable internet access and a suitable workspace free from distractions. Required Materials
Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important
for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials will be uploaded in the Application Questions section. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important
for Current university employees and contingent workers: You MUST apply within Workday by searching for Find UT Jobs. You may need to update your Professional Profile before you apply; your information will be pulled into the application. The application is one page and you will be prompted to upload your resume. Employment Eligibility : Regular staff who have been employed in their current position for the last six continuous months are eligible for openings recruited through University-Wide or Open Recruiting. Staff who are promotion/transfer eligible may apply without supervisor approval. Retirement Plan Eligibility : The retirement plan is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. Background Checks : A criminal history background check will be required for finalist(s) under consideration. Equal Opportunity Employer : The University of Texas at Austin is an equal opportunity/affirmative action employer; it complies with all applicable laws regarding nondiscrimination and affirmative action. It does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency : UT Austin will not discharge or discriminate against employees or applicants for discussing pay. However, disclosures by those with access to compensation information to others without access may be restricted unless in specified circumstances. Employment Eligibility Verification : If hired, you will complete the I-9 form and present documents proving identity and authorization to work in the United States. Documents must be presented no later than the third day of employment. E-Verify : UT Austin uses E-Verify for all new hires. For more information, see the E-Verify poster and Right to Work posters available in the materials section. Clery Act Compliance : Employees may be required to report violations of law under Title IX and the Clery Act. The Annual Security and Fire Safety report is available from University Compliance Services. #J-18808-Ljbffr