Planet Green Search
Meeting Planner, Project Manager, Remote
Our Client is a healthcare communications and research firm focused on helping patients by supporting our clients through greater awareness, knowledge and understanding of their markets. We offer services in three critical areas: Medical Communications, Market Research, and Market Access. Our innovative approach to project work leverages our capabilities across practice areas to drive efficiencies and deeper insights for all our clients.
They offer a fun environment with excellent benefits, including medical/dental insurance, as well as a 401(k) plan. They work hard but enjoy their chosen careers and company. If you are looking for a place where you can make a contribution, grow your career and be part of a team, please review the qualifications below.
Job Description This is a full-time position. The ideal candidate is an energetic, creative individual with a strong work ethic and high standards, who cares deeply about providing concierge-level customer service.
Meeting Planner
must work efficiently on several projects simultaneously, have strong time management skills and maintain enthusiasm in a constantly changing environment.
Meeting Planner
should have exemplary communication skills for extensive interactions with clients, team members, and vendors. Candidates must exercise careful attention to detail, particularly in planning and reconciling project budgets and other financial records for accounting and compliance.
The
Meeting Planner
must be able to anticipate project needs, discern work priorities, meet deadlines, and be willing to work occasional evenings and weekends. This position would require 25% travel, which would primarily occur over weekends. Experience in Medical Meetings is preferred.
Primary Responsibilities:
Provide superior client support and onsite management for all assigned meeting projects (advisory boards, KOL conference one one-on-one engagements, steering committee meetings, speaker trainings etc..)
Provide excellence in planning meetings (pre-planning, onsite execution and post-meeting wrap-up)
Manage travel, lodging, and expenses for participants traveling to meetings
Manage technology vendor for virtual projects
Assist in financial management, including budget creation, monitoring revenue/expenses for assigned projects, and timely/accurate reporting
Schedule and lead conference calls with clients for project updates
Act as liaison to expert physicians and high-level clients
Develop task lists and timelines for projects to guarantee that timelines are met
Produce program materials
Research appropriate venues and negotiate contracts
Perform general administrative work, such as creating and/or updating project documents
Travel to programs and manage logistics onsite
Responsible for post-program budget reconciliations and aggregate spend reporting
Adapt to changing client procedures and processes
Develop and maintain solid relationships with clients and vendors
Proactively seek out methods to improve self-performance and efficiency of operational tasks
Travel domestically and internationally, and work overtime as needed
Qualifications:
Minimum of 3 years of experience as a meeting planner or project manager
Experience with healthcare and KOL management meetings preferred
Proven proactive problem-solving skills
Proficient in MS Word, Excel, and PowerPoint
Proficiency using current digital technology, including mobile computing, cloud-based tools, Microsoft Office, and mail merges; general internet search proficiency.
Extremely detail-oriented and organized with strong multi-tasking skills
Team-oriented, positive attitude is essential
Capable of making solid and quick judgment calls in a crisis
Strong organizational, multi-tasking, and time management skills
Proven self-starter with initiative and follow-through
Ability to prioritize and schedule tasks in fast-paced environment
Strong interpersonal and communication skills, both verbal and written
Available to travel to live events (on average 25% including weekends)
Ability to work directly with clients in a responsible, appropriate and service-oriented way
Experience at working both independently and in a team-oriented, collaborative environment
Meeting Planner, Project Manager, Remote
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Our Client is a healthcare communications and research firm focused on helping patients by supporting our clients through greater awareness, knowledge and understanding of their markets. We offer services in three critical areas: Medical Communications, Market Research, and Market Access. Our innovative approach to project work leverages our capabilities across practice areas to drive efficiencies and deeper insights for all our clients.
They offer a fun environment with excellent benefits, including medical/dental insurance, as well as a 401(k) plan. They work hard but enjoy their chosen careers and company. If you are looking for a place where you can make a contribution, grow your career and be part of a team, please review the qualifications below.
Job Description This is a full-time position. The ideal candidate is an energetic, creative individual with a strong work ethic and high standards, who cares deeply about providing concierge-level customer service.
Meeting Planner
must work efficiently on several projects simultaneously, have strong time management skills and maintain enthusiasm in a constantly changing environment.
Meeting Planner
should have exemplary communication skills for extensive interactions with clients, team members, and vendors. Candidates must exercise careful attention to detail, particularly in planning and reconciling project budgets and other financial records for accounting and compliance.
The
Meeting Planner
must be able to anticipate project needs, discern work priorities, meet deadlines, and be willing to work occasional evenings and weekends. This position would require 25% travel, which would primarily occur over weekends. Experience in Medical Meetings is preferred.
Primary Responsibilities:
Provide superior client support and onsite management for all assigned meeting projects (advisory boards, KOL conference one one-on-one engagements, steering committee meetings, speaker trainings etc..)
Provide excellence in planning meetings (pre-planning, onsite execution and post-meeting wrap-up)
Manage travel, lodging, and expenses for participants traveling to meetings
Manage technology vendor for virtual projects
Assist in financial management, including budget creation, monitoring revenue/expenses for assigned projects, and timely/accurate reporting
Schedule and lead conference calls with clients for project updates
Act as liaison to expert physicians and high-level clients
Develop task lists and timelines for projects to guarantee that timelines are met
Produce program materials
Research appropriate venues and negotiate contracts
Perform general administrative work, such as creating and/or updating project documents
Travel to programs and manage logistics onsite
Responsible for post-program budget reconciliations and aggregate spend reporting
Adapt to changing client procedures and processes
Develop and maintain solid relationships with clients and vendors
Proactively seek out methods to improve self-performance and efficiency of operational tasks
Travel domestically and internationally, and work overtime as needed
Qualifications:
Minimum of 3 years of experience as a meeting planner or project manager
Experience with healthcare and KOL management meetings preferred
Proven proactive problem-solving skills
Proficient in MS Word, Excel, and PowerPoint
Proficiency using current digital technology, including mobile computing, cloud-based tools, Microsoft Office, and mail merges; general internet search proficiency.
Extremely detail-oriented and organized with strong multi-tasking skills
Team-oriented, positive attitude is essential
Capable of making solid and quick judgment calls in a crisis
Strong organizational, multi-tasking, and time management skills
Proven self-starter with initiative and follow-through
Ability to prioritize and schedule tasks in fast-paced environment
Strong interpersonal and communication skills, both verbal and written
Available to travel to live events (on average 25% including weekends)
Ability to work directly with clients in a responsible, appropriate and service-oriented way
Experience at working both independently and in a team-oriented, collaborative environment
Meeting Planner, Project Manager, Remote
#J-18808-Ljbffr