Summit Public Schools
Special Projects Manager
Summit Public Schools, Redwood City, California, United States, 94061
Overview
Reporting to the Dean of Operations, the Special Projects Manager wears many hats while delivering first-class customer service to families, students, teachers, visitors, and other stakeholders. As the right hand of the DOO, the Special Projects Manager is an essential strategy partner in driving operational excellence, managing school-wide systems, planning and executing school-wide events and experiences. The Special Project Manager builds and deepens relationships with families of current and prospective students, engages our community through service and partnership, and drives student recruitment and enrollment so that our schools maximize their potential to serve young people and achieve our mission. Who We Are
The Summit mission guides our work: What if all students graduated high school with the knowledge, skills and habits they need to lead a fulfilled life? Summit is a leading network of public schools that prepare a diverse student population for success in a four-year college and to be thoughtful, contributing members of society. We operate 12 schools serving over 4,000 students in the Bay Area and Washington state. 100% of Summit graduates are college ready and Summit graduates complete college at double the national average. We need exceptional, diverse, and mission-aligned individuals to join our team to help prepare our students for a fulfilled life. Join us! What Youll Do Project and Event Management Develop the strategy and implementation plan for school-wide projects. Support the planning and execution of school-wide culture initiatives (e.g. Teacher Appreciation Week). Support with testing logistics. Plan, organize, and execute preparations and day-of logistics for school events, meetings, and activities such as celebrations of learning, college fairs, and college trips.
Main Office and School Support
Support the Office Manager in ensuring the front desk area is welcoming, professional, clean, and organized. Greet visitors at the front desk and create a warm and welcoming environment. Ensure a welcoming, orderly, responsive, and open Main Office; respond to public inquiries, answer phones and emails, take messages, check voicemails, send robocalls/robotexts, maintain school apps, respond to questions from families and students, and assist faculty with inquiries. Greet and sign guests in and out, ensure proper identification, and monitor access to the school. Support with collection and maintenance of student, personnel, school, and organization information; receive forms, track missing forms, manage databases, update contact information, keep records current, manage contract signatures, etc. Manage relationships with service providers and vendors. Coordinate team member onboarding and offboarding, including distribution of faculty welcome packages, key cards, and technology. Support with filing and data entry. Provide coverage for the Office Manager as needed. Communicate effectively with students, families, and colleagues; draft professional family-facing and staff-facing communications. Participate actively in department meetings, faculty meetings, and other team meetings. Commit to continual professional growth, participating actively in personalized learning plans, career matrix conversations, and professional development workshops. Implement and enhance the schools systems and culture. Welcome and onboard new Summit students.
Management of Whole School Systems
Co-design, support, and continuously improve school-wide daily systems to meet organization-wide standards for operational excellence. Work with the school leadership team to ensure government, authorizer, and compliance reports are completed on time. Liaise with the Data/Information Team to manage and support student data and information systems (e.g., PowerSchool and Metabase). Liaise with the Technology Team to support student and faculty technology systems (e.g., Chromebook checkout, troubleshooting devices). Liaise with the Finance team and coordinate school financial systems such as purchase orders, payroll records, grant reports, reimbursements, check requests, and financial forms. Create knowledge management systems and maintain key organizational documents including system calendars, organizational charts, systems documentation, project plans, task lists, and other reference materials. Participate in necessary school-wide duties for the safe and effective functioning of the school (e.g., supervision of hallways, arrival/departure transitions, chaperoning in a field trip). Support facilities maintenance through collecting feedback, completing walkthroughs, and submitting tickets for ongoing repairs and maintenance. Performing other related duties as required and assigned.
Student Recruitment & Enrollment
Execute recruitment systems to track interest and applications from prospective families. Research community events and coordinate involvement from Summit faculty members. Develop marketing materials and other written communication for prospective students and families. Execute outreach and follow up with prospective families. Organize parent and student ambassadors to support recruitment. Lead and facilitate school tours and student shadow days. Plan, prepare and execute school-based recruitment events such as open houses. Translate communications for prospective students and families. Support collection and analysis of recruitment data to determine effectiveness and drive continuous improvement. Collaborate with the Dean of Operations to execute lotteries and maintain knowledge of lottery rules in charter petitions. Monitor progress to enrollment targets and collaborate with the school admin team to ensure full enrollment. Collect and analyze recruitment and enrollment data to inform planning and assess activity effectiveness. Execute registration and enrollment for new families. Execute re-enrollment for returning families and ensure all forms are completed by the first day of school. Execute student enrollment data and systems. Plan and execute enrollment events such as registration days.
Family and Community Engagement
Generate awareness and engagement from prospective families and organizations in local communities. Develop a deep understanding of local communities. Build and deepen relationships with nearby neighborhood schools and local community organizations. Lead initiatives to generate awareness in local communities including direct mail, flyering, door knocking, canvassing at community events. Manage programs to generate and promote referrals among families. Create and implement social media content and campaigns. Update and manage the schools website and social media platforms. Manage parent events including back-to-school night and fall/spring parent-teacher events, ensuring strong parent participation. Manage parent volunteer and ambassador programs and other local parent groups. Identify and recruit parent leaders for advocacy, e.g., town halls, voter registration drives. Coordinate annual parent survey and drive toward 100% parent participation. Coordinate important parent meetings (e.g., truancy/attendance) and important household communication (e.g., English language determination letters, enrollment forms, summer mailer packets). Translate communications for current families. Coordinate parent engagement for charter renewal initiatives and support engagement with key stakeholders to ensure compliance and strong community relationships.
What You Need Key Qualities and Skills
Commitment to uphold Summits values and belief that all children deserve a rigorous and equitable education that prepares them for college and life. Bachelors Degree is preferred. Prior Community Engagement, Operations, Project Management and/or School or Office Experience is strongly preferred. Fluency in English and Spanish is strongly preferred. Proficiency in Google Platforms (Drive, Sheets, Docs, Slides). Flexibility to attend 2-3 evening and weekend events per month. Clear health and background check.
Who You Are About You
You maintain high expectations for all students and believe all students can find success in school, college, and life. You have a service-oriented mindset and strive to ensure positive experiences for students, families, and school communities. You thrive on collaboration and enjoy working with colleagues. You share our vision to reimagine what schools should be and are excited to influence public education. You are positive and resilient in the face of challenges. You possess strong organizational and project management skills and can manage multiple tasks to tight deadlines. You have excellent verbal and written communication skills and proficient computer skills. You are empathetic and culturally competent and open to hard conversations. You have strong relationship skills to motivate, inspire, develop, and communicate with a diverse group of people. You thrive in innovative environments and can handle ambiguity with a calm, professional demeanor. You are committed to continuous improvement and have a growth mindset.
What You Get
In addition to joining a highly motivated team and engaging in meaningful work, youll have access to a comprehensive suite of benefits including a retirement plan, take what you need PTO policy, 12 paid holidays, and 3 weeks of organization-wide closures during the year. You and your dependents will have access to multiple health, dental, and vision plans at 25% cost (we cover the other 75%) and employee life and disability insurance at no cost. Our compensation policy strives to be equitable and transparent. The salary for this position starts at $65,414 and goes up to $86,081 commensurate with experience and qualifications. Summit is an equal opportunity employer. We believe that diversity, equity, and inclusion are directly intertwined with education. We are ALL better when we are able to bring our whole selves to work and honor each others voices across identities, cultural backgrounds, and life experiences. We welcome and encourage applications from individuals who are members of historically marginalized communities. Spanish language proficiency is a plus. Seniority level
Entry level
Employment type
Full-time
Job function
Strategy/Planning and Information Technology
Industries
Primary and Secondary Education
Referrals increase your chances of interviewing at Summit Public Schools by 2x Get notified about new Special Project Manager jobs in Redwood City, CA. Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr
Reporting to the Dean of Operations, the Special Projects Manager wears many hats while delivering first-class customer service to families, students, teachers, visitors, and other stakeholders. As the right hand of the DOO, the Special Projects Manager is an essential strategy partner in driving operational excellence, managing school-wide systems, planning and executing school-wide events and experiences. The Special Project Manager builds and deepens relationships with families of current and prospective students, engages our community through service and partnership, and drives student recruitment and enrollment so that our schools maximize their potential to serve young people and achieve our mission. Who We Are
The Summit mission guides our work: What if all students graduated high school with the knowledge, skills and habits they need to lead a fulfilled life? Summit is a leading network of public schools that prepare a diverse student population for success in a four-year college and to be thoughtful, contributing members of society. We operate 12 schools serving over 4,000 students in the Bay Area and Washington state. 100% of Summit graduates are college ready and Summit graduates complete college at double the national average. We need exceptional, diverse, and mission-aligned individuals to join our team to help prepare our students for a fulfilled life. Join us! What Youll Do Project and Event Management Develop the strategy and implementation plan for school-wide projects. Support the planning and execution of school-wide culture initiatives (e.g. Teacher Appreciation Week). Support with testing logistics. Plan, organize, and execute preparations and day-of logistics for school events, meetings, and activities such as celebrations of learning, college fairs, and college trips.
Main Office and School Support
Support the Office Manager in ensuring the front desk area is welcoming, professional, clean, and organized. Greet visitors at the front desk and create a warm and welcoming environment. Ensure a welcoming, orderly, responsive, and open Main Office; respond to public inquiries, answer phones and emails, take messages, check voicemails, send robocalls/robotexts, maintain school apps, respond to questions from families and students, and assist faculty with inquiries. Greet and sign guests in and out, ensure proper identification, and monitor access to the school. Support with collection and maintenance of student, personnel, school, and organization information; receive forms, track missing forms, manage databases, update contact information, keep records current, manage contract signatures, etc. Manage relationships with service providers and vendors. Coordinate team member onboarding and offboarding, including distribution of faculty welcome packages, key cards, and technology. Support with filing and data entry. Provide coverage for the Office Manager as needed. Communicate effectively with students, families, and colleagues; draft professional family-facing and staff-facing communications. Participate actively in department meetings, faculty meetings, and other team meetings. Commit to continual professional growth, participating actively in personalized learning plans, career matrix conversations, and professional development workshops. Implement and enhance the schools systems and culture. Welcome and onboard new Summit students.
Management of Whole School Systems
Co-design, support, and continuously improve school-wide daily systems to meet organization-wide standards for operational excellence. Work with the school leadership team to ensure government, authorizer, and compliance reports are completed on time. Liaise with the Data/Information Team to manage and support student data and information systems (e.g., PowerSchool and Metabase). Liaise with the Technology Team to support student and faculty technology systems (e.g., Chromebook checkout, troubleshooting devices). Liaise with the Finance team and coordinate school financial systems such as purchase orders, payroll records, grant reports, reimbursements, check requests, and financial forms. Create knowledge management systems and maintain key organizational documents including system calendars, organizational charts, systems documentation, project plans, task lists, and other reference materials. Participate in necessary school-wide duties for the safe and effective functioning of the school (e.g., supervision of hallways, arrival/departure transitions, chaperoning in a field trip). Support facilities maintenance through collecting feedback, completing walkthroughs, and submitting tickets for ongoing repairs and maintenance. Performing other related duties as required and assigned.
Student Recruitment & Enrollment
Execute recruitment systems to track interest and applications from prospective families. Research community events and coordinate involvement from Summit faculty members. Develop marketing materials and other written communication for prospective students and families. Execute outreach and follow up with prospective families. Organize parent and student ambassadors to support recruitment. Lead and facilitate school tours and student shadow days. Plan, prepare and execute school-based recruitment events such as open houses. Translate communications for prospective students and families. Support collection and analysis of recruitment data to determine effectiveness and drive continuous improvement. Collaborate with the Dean of Operations to execute lotteries and maintain knowledge of lottery rules in charter petitions. Monitor progress to enrollment targets and collaborate with the school admin team to ensure full enrollment. Collect and analyze recruitment and enrollment data to inform planning and assess activity effectiveness. Execute registration and enrollment for new families. Execute re-enrollment for returning families and ensure all forms are completed by the first day of school. Execute student enrollment data and systems. Plan and execute enrollment events such as registration days.
Family and Community Engagement
Generate awareness and engagement from prospective families and organizations in local communities. Develop a deep understanding of local communities. Build and deepen relationships with nearby neighborhood schools and local community organizations. Lead initiatives to generate awareness in local communities including direct mail, flyering, door knocking, canvassing at community events. Manage programs to generate and promote referrals among families. Create and implement social media content and campaigns. Update and manage the schools website and social media platforms. Manage parent events including back-to-school night and fall/spring parent-teacher events, ensuring strong parent participation. Manage parent volunteer and ambassador programs and other local parent groups. Identify and recruit parent leaders for advocacy, e.g., town halls, voter registration drives. Coordinate annual parent survey and drive toward 100% parent participation. Coordinate important parent meetings (e.g., truancy/attendance) and important household communication (e.g., English language determination letters, enrollment forms, summer mailer packets). Translate communications for current families. Coordinate parent engagement for charter renewal initiatives and support engagement with key stakeholders to ensure compliance and strong community relationships.
What You Need Key Qualities and Skills
Commitment to uphold Summits values and belief that all children deserve a rigorous and equitable education that prepares them for college and life. Bachelors Degree is preferred. Prior Community Engagement, Operations, Project Management and/or School or Office Experience is strongly preferred. Fluency in English and Spanish is strongly preferred. Proficiency in Google Platforms (Drive, Sheets, Docs, Slides). Flexibility to attend 2-3 evening and weekend events per month. Clear health and background check.
Who You Are About You
You maintain high expectations for all students and believe all students can find success in school, college, and life. You have a service-oriented mindset and strive to ensure positive experiences for students, families, and school communities. You thrive on collaboration and enjoy working with colleagues. You share our vision to reimagine what schools should be and are excited to influence public education. You are positive and resilient in the face of challenges. You possess strong organizational and project management skills and can manage multiple tasks to tight deadlines. You have excellent verbal and written communication skills and proficient computer skills. You are empathetic and culturally competent and open to hard conversations. You have strong relationship skills to motivate, inspire, develop, and communicate with a diverse group of people. You thrive in innovative environments and can handle ambiguity with a calm, professional demeanor. You are committed to continuous improvement and have a growth mindset.
What You Get
In addition to joining a highly motivated team and engaging in meaningful work, youll have access to a comprehensive suite of benefits including a retirement plan, take what you need PTO policy, 12 paid holidays, and 3 weeks of organization-wide closures during the year. You and your dependents will have access to multiple health, dental, and vision plans at 25% cost (we cover the other 75%) and employee life and disability insurance at no cost. Our compensation policy strives to be equitable and transparent. The salary for this position starts at $65,414 and goes up to $86,081 commensurate with experience and qualifications. Summit is an equal opportunity employer. We believe that diversity, equity, and inclusion are directly intertwined with education. We are ALL better when we are able to bring our whole selves to work and honor each others voices across identities, cultural backgrounds, and life experiences. We welcome and encourage applications from individuals who are members of historically marginalized communities. Spanish language proficiency is a plus. Seniority level
Entry level
Employment type
Full-time
Job function
Strategy/Planning and Information Technology
Industries
Primary and Secondary Education
Referrals increase your chances of interviewing at Summit Public Schools by 2x Get notified about new Special Project Manager jobs in Redwood City, CA. Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr