Town of Chapel Hill NC
PURCHASING & CONTRACTS MANAGER
Town of Chapel Hill NC, Chapel Hill, North Carolina, United States, 27517
Salary :
$76,914.00 - $101,899.00 Annually Location :
Chapel Hill, NC Job Type:
Full Time Job Number:
25/26-01980 Department:
Business Management Opening Date:
09/18/2025 Max Number of Applicants:
100
Summary The purpose of this position is to manage all purchasing and contract activity for the Town of Chapel Hill. NOTE: The full hiring range is $76,914.00 - $126,884.00. Based on the candidate's skills and experience, the salary range could be extended beyond the posted midpoint. THIS POSTING MAY CLOSE WITHOUT NOTICE
Essential Functions Organizes and directs all bid and procurement activities by reviewing specifications and bid requests for architectural, engineering, consulting and other services; reviews and evaluates draft bid documents; ensures legal compliance with publication of public advertising notices and internal postings; assists departments with the preparation of agenda items related to bid approvals and subsequent purchasing activity for presentation to the Town Council; conducts pre-bid meetings and bid openings; supports departments in vendor identification and bid package development; ensures organization-wide compliance with North Carolina State Statutes, federal requirements, and local policies and procedures including minority-owned business participation goals. Processes and manages all Town contractsincluding purchase and service agreements, performance contracts, and change orders; reviews and approves construction, maintenance, and service contracts; secures required electronic and physical signatures, distributes finalized documents, and maintains comprehensive contract files; verifies insurance certifications for compliance and proper coverage limits; ensures funding availability across general ledger accounts; communicates with Town personnel regarding proper contract language, content errors, missing documents and exhibits, and any other matters that would otherwise invalidate submitting contracts and preclude final processing. Manages and administers disposal of all Town surplus and unclaimed property in accordance with State Statutes; works with Town departments to identify and document items for electronic or public auction; coordinates with the designated external auction agencies to establish parameters for auction activity and address any status changes to property listings in the course of the auction proceedings; maintains records of vehicle and equipment titles; reports the sale or disposal of capital assets to Accounting staff; ensures proper distribution of proceeds from unclaimed property. Receives, reviews, and processes departmental requisitions generates and reviews purchase order proofs to ensure accuracy and statutory compliance; works with departments to resolve discrepancies or required changes; ensures contracts are completed, when necessary, before converting and issuing purchase orders. Educates, trains, and assists Town personnel in the application of compliant purchasing policies and procedures; offers ongoing support in preparing and processing procurement and contract documentation; interprets and communicates applicable federal, state, and local purchasing policies; develops and updates Town purchasing policies and procedures to maintain statutory compliance. Supervises and mentors the Procurement Analyst. offers daily support, coaching, and guidance to improve performance and professional growth; monitors workload and objectives; conducts annual performance evaluations and establishes development goals. Performs other duties as assigned in support of the Procurement division and departmental goals. Supervision Exercised:
The work requires supervising and monitoring performance for regular employees Physical Demands:
The work is typically performed while sitting at a desk with intermittent standing or stooping. The employee uses equipment requiring a high degree of dexterity. Work Environment:
The work is typically performed in an office environment
Minimum Qualifications An equivalent combination of education and experience that provides the required knowledge, skills, and abilities to perform the duties .
Knowledge of:
Current principles, practices, and trends in purchasing administration State and federal laws regarding governmental purchasing and contracting Governmental bidding and contract administration Management and supervisory principles and practices Principles, procedures, and terminology used in financial record keeping Current principles and practices of quality customer service Computerized purchasing processing methods Ability to:
Interpret, explain, and apply procurement policies, procedures, and practices Evaluate the quality and price of products to judge suitability of goods and/or alternatives offered Research, compile, analyze, and interpret data Prepare a variety of clear and concise reports Perform basic mathematical calculations Operate office equipment including computers and supporting word processing, spreadsheet, and database application Communicate effectively both orally and in writing Plan and organize work to meet changing priorities and deadlines Establish and maintain effective working relationships with employees, vendors, and the public Model behaviors consistent with our values of RESPECT EDUCATION
A bachelor's degree in accounting, finance, business, or public administration or a related field. EXPERIENCE
Three years of procurement related experience preferably in the public sector. CERTIFICATION
Possession of or the ability to obtain a valid driver's license in North Carolina issued by the state of NC and the availability of private transportation or the ability to provide transportation between job sites is required. Certified Local Government Purchasing Officer (CLGPO) preferred. The Town of Chapel Hill offers comprehensive and competitive benefits to regular full time and part time employees.
Health and Dental Insurance Health and dental insurance are effective the first day of employment. The town will provide full-time employees group medical and dental insurance including family coverage. Employees and the town will share equally in the additional cost of the medical plan for dependent coverage if employees desire to purchase such coverage for family members. Employees are responsible for the full cost of dependent dental insurance.
Retirement Health Savings Plan
Employees hired after June 30, 2010, in a regular full-time or regular part- time position are required to participate in the Retirement Health Savings Plan. Contributions are taken on a pre-tax basis. The current contribution amount is 1%.
Paid Time Off
Vacation/Annual Leave:
Employees in regular full or part time positions earn between 12 and 26 days per year depending upon length of Town service. Sick Leave:
Employees in full or part time regular positions earn 12 days per year. Paid Parental Leave:
Eligible employees receive 6 weeks of Paid Parental Leave after birth or placement of a child in the home for adoption or foster care. This leave does not come from Employee's leave bank. Paid Holidays:
There are 12 official Town holidays. Employees in full or part time regular positions are eligible for paid holiday time. Personal Leave:
All employees in full or part time regular positions are granted 3 days of personal leave per year. This leave is non-cumulative Local Government Retirement System
All employees in regular full or part time position are required to contribute to the retirement system. Contributions are taken on a pre-tax basis. The current contribution amount is 6%.
Supplemental Retirement Plans
NC 401(k)-The Town makes a contribution of 5% to the 401(k) for all regular full and part time employees. There is no employee match required. Employees have the option of making contributions on a pre or post tax basis. The plan is administered by Empower. 457 Deferred Compensation Plan-Town of Chapel Hill employees have the option of making contributions to a 457. The Town does not make contributions to this plan. The plan is administered by MissionSquare. Disability Insurance
Town Provided:
The Town provides both short term and long term disability insurance to all regular full or part time employees. The plan will pay up to 50% of the employee's base income up to $462 per week for non-job related injuries. Voluntary Short Term Disability:
Employees have the option of purchasing supplemental disability insurance. This plan will pay employees a maximum of 25% of their base weekly earnings up to $400. Life Insurance
The Town provides full and part time regular employees with an individual term life insurance policy. Employees have the option of purchasing additional life insurance for a small fee. Dependent life insurance is also available.
Direct Deposit
All employees hired after July 1, 2007 are required to have direct deposit.
Other Benefits
Credit Union: Employees of the Town of Chapel Hill are eligible to open accounts at Civic Federal Credit Union. Parking is provided free of charge at or near worksites Annual longevity payment beginning with the 5th year of full or part time regular employment Tuition assistance is available upon completion of the initial probationary period Town has a Housing Assistance Program that assists employees secure housing in Town see the following https://www.chapelhillaffordablehousing.org/employee-housing
$76,914.00 - $101,899.00 Annually Location :
Chapel Hill, NC Job Type:
Full Time Job Number:
25/26-01980 Department:
Business Management Opening Date:
09/18/2025 Max Number of Applicants:
100
Summary The purpose of this position is to manage all purchasing and contract activity for the Town of Chapel Hill. NOTE: The full hiring range is $76,914.00 - $126,884.00. Based on the candidate's skills and experience, the salary range could be extended beyond the posted midpoint. THIS POSTING MAY CLOSE WITHOUT NOTICE
Essential Functions Organizes and directs all bid and procurement activities by reviewing specifications and bid requests for architectural, engineering, consulting and other services; reviews and evaluates draft bid documents; ensures legal compliance with publication of public advertising notices and internal postings; assists departments with the preparation of agenda items related to bid approvals and subsequent purchasing activity for presentation to the Town Council; conducts pre-bid meetings and bid openings; supports departments in vendor identification and bid package development; ensures organization-wide compliance with North Carolina State Statutes, federal requirements, and local policies and procedures including minority-owned business participation goals. Processes and manages all Town contractsincluding purchase and service agreements, performance contracts, and change orders; reviews and approves construction, maintenance, and service contracts; secures required electronic and physical signatures, distributes finalized documents, and maintains comprehensive contract files; verifies insurance certifications for compliance and proper coverage limits; ensures funding availability across general ledger accounts; communicates with Town personnel regarding proper contract language, content errors, missing documents and exhibits, and any other matters that would otherwise invalidate submitting contracts and preclude final processing. Manages and administers disposal of all Town surplus and unclaimed property in accordance with State Statutes; works with Town departments to identify and document items for electronic or public auction; coordinates with the designated external auction agencies to establish parameters for auction activity and address any status changes to property listings in the course of the auction proceedings; maintains records of vehicle and equipment titles; reports the sale or disposal of capital assets to Accounting staff; ensures proper distribution of proceeds from unclaimed property. Receives, reviews, and processes departmental requisitions generates and reviews purchase order proofs to ensure accuracy and statutory compliance; works with departments to resolve discrepancies or required changes; ensures contracts are completed, when necessary, before converting and issuing purchase orders. Educates, trains, and assists Town personnel in the application of compliant purchasing policies and procedures; offers ongoing support in preparing and processing procurement and contract documentation; interprets and communicates applicable federal, state, and local purchasing policies; develops and updates Town purchasing policies and procedures to maintain statutory compliance. Supervises and mentors the Procurement Analyst. offers daily support, coaching, and guidance to improve performance and professional growth; monitors workload and objectives; conducts annual performance evaluations and establishes development goals. Performs other duties as assigned in support of the Procurement division and departmental goals. Supervision Exercised:
The work requires supervising and monitoring performance for regular employees Physical Demands:
The work is typically performed while sitting at a desk with intermittent standing or stooping. The employee uses equipment requiring a high degree of dexterity. Work Environment:
The work is typically performed in an office environment
Minimum Qualifications An equivalent combination of education and experience that provides the required knowledge, skills, and abilities to perform the duties .
Knowledge of:
Current principles, practices, and trends in purchasing administration State and federal laws regarding governmental purchasing and contracting Governmental bidding and contract administration Management and supervisory principles and practices Principles, procedures, and terminology used in financial record keeping Current principles and practices of quality customer service Computerized purchasing processing methods Ability to:
Interpret, explain, and apply procurement policies, procedures, and practices Evaluate the quality and price of products to judge suitability of goods and/or alternatives offered Research, compile, analyze, and interpret data Prepare a variety of clear and concise reports Perform basic mathematical calculations Operate office equipment including computers and supporting word processing, spreadsheet, and database application Communicate effectively both orally and in writing Plan and organize work to meet changing priorities and deadlines Establish and maintain effective working relationships with employees, vendors, and the public Model behaviors consistent with our values of RESPECT EDUCATION
A bachelor's degree in accounting, finance, business, or public administration or a related field. EXPERIENCE
Three years of procurement related experience preferably in the public sector. CERTIFICATION
Possession of or the ability to obtain a valid driver's license in North Carolina issued by the state of NC and the availability of private transportation or the ability to provide transportation between job sites is required. Certified Local Government Purchasing Officer (CLGPO) preferred. The Town of Chapel Hill offers comprehensive and competitive benefits to regular full time and part time employees.
Health and Dental Insurance Health and dental insurance are effective the first day of employment. The town will provide full-time employees group medical and dental insurance including family coverage. Employees and the town will share equally in the additional cost of the medical plan for dependent coverage if employees desire to purchase such coverage for family members. Employees are responsible for the full cost of dependent dental insurance.
Retirement Health Savings Plan
Employees hired after June 30, 2010, in a regular full-time or regular part- time position are required to participate in the Retirement Health Savings Plan. Contributions are taken on a pre-tax basis. The current contribution amount is 1%.
Paid Time Off
Vacation/Annual Leave:
Employees in regular full or part time positions earn between 12 and 26 days per year depending upon length of Town service. Sick Leave:
Employees in full or part time regular positions earn 12 days per year. Paid Parental Leave:
Eligible employees receive 6 weeks of Paid Parental Leave after birth or placement of a child in the home for adoption or foster care. This leave does not come from Employee's leave bank. Paid Holidays:
There are 12 official Town holidays. Employees in full or part time regular positions are eligible for paid holiday time. Personal Leave:
All employees in full or part time regular positions are granted 3 days of personal leave per year. This leave is non-cumulative Local Government Retirement System
All employees in regular full or part time position are required to contribute to the retirement system. Contributions are taken on a pre-tax basis. The current contribution amount is 6%.
Supplemental Retirement Plans
NC 401(k)-The Town makes a contribution of 5% to the 401(k) for all regular full and part time employees. There is no employee match required. Employees have the option of making contributions on a pre or post tax basis. The plan is administered by Empower. 457 Deferred Compensation Plan-Town of Chapel Hill employees have the option of making contributions to a 457. The Town does not make contributions to this plan. The plan is administered by MissionSquare. Disability Insurance
Town Provided:
The Town provides both short term and long term disability insurance to all regular full or part time employees. The plan will pay up to 50% of the employee's base income up to $462 per week for non-job related injuries. Voluntary Short Term Disability:
Employees have the option of purchasing supplemental disability insurance. This plan will pay employees a maximum of 25% of their base weekly earnings up to $400. Life Insurance
The Town provides full and part time regular employees with an individual term life insurance policy. Employees have the option of purchasing additional life insurance for a small fee. Dependent life insurance is also available.
Direct Deposit
All employees hired after July 1, 2007 are required to have direct deposit.
Other Benefits
Credit Union: Employees of the Town of Chapel Hill are eligible to open accounts at Civic Federal Credit Union. Parking is provided free of charge at or near worksites Annual longevity payment beginning with the 5th year of full or part time regular employment Tuition assistance is available upon completion of the initial probationary period Town has a Housing Assistance Program that assists employees secure housing in Town see the following https://www.chapelhillaffordablehousing.org/employee-housing