ACE Thermal Systems
Description:
Summary:
Responsible to act in accordance with the policies set forth in the current procedures and manuals. Provide assistance to the Accounting department Essential Duties and Responsibilities include the following; others may be assigned: · Improve work methods and tooling · Ensure an accurate and timely monthly, quarterly and year end close of Accounts Payable · Prepare any journal entries that may need to occur at month end and provide to Staff Accountant/Accounting Supervisor · Keep work area clean and orderly · Manage one’s own time efficiently · Evaluate self work to ensure compliance with work instructions and standards · Check AP with ledger to make sure payments and invoices are posted daily · Enter AP and check invoices with POs to ensure correct pricing/qty · When entering invoices into system, verify that the remit to address is current. Notify the Staff Accountant/Accounting Supervisor of any changes · Assist with customer calls for receipt requests · Scan and attach all invoices into the appropriate file folder and in the ERP system · Select all invoices that will be paid weekly and provide excel worksheet to Staff Accountant/Accounting Supervisor for approval · Process checks for outgoing mail · Scan copies of all checks and file into appropriate file folder in accounting drive · Assist in answering phone at front desk · Work un-invoiced receipts report on a monthly basis · Verify accuracy of billing and revise any errors · Follow up on NMR’s on a monthly basis · Reconcile itemized statements, bills, or invoices and record amounts due for items purchased or services rendered · Keep records of invoices and support documents · Resolve discrepancies in accounting records · Verify signatures and required information on checks and other documents · Prepare monthly use tax schedule · Operate computers programmed with accounting software to record, store and analyze information · Check figures, postings and documents for correct entry · Debit, credit, and total accounts on computer spreadsheets and database · Operate 10 key calculators, computer, postage meter and copy machines to perform calculations and produce documents · Comply with federal, state and company policies, procedures and regulations · Compile statistical, financial accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses · Reconcile or note and report discrepancies found in records · Read and answer email on a continuous basis. · Intermediate use of
Microsoft Outlook, Word and Excel · Intermediate use of visual MRP system · Assist AR as needed · Reconcile Fixed Asset accounts on a monthly basis. Submit schedule to outside accounting firm quarterly. Follow up with any questions they may have. · Pull data from online sources and reconfigure in Excel for approval and input into ERP system · Audit vendor files to ensure W9 forms are on file for every vendor · Send out 1099 forms yearly · Process employee expense reports through Concur daily · Assist employees with questions or problems when using Concur Other duties as assigned
“Equal Opportunity Employer/Protected Veteran/Disability”
Requirements:
Qualifications:
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Requirements: · experience using Microsoft Office products · Experience performing account reconciliations ·
Knowledge of Fixed Asset qualifications
Key Competencies: · Strong organization skills · High level of attention to detail and accuracy · Ability to prioritize · Professional level written and verbal communication skills · Problem-solving skills · Interpersonal skills · Decision-making skills · High level of integrity · Ability to thrive in a fast paced, high volume, team environment
Education and/or Experience:
High school diploma or general education degree (GED). 2-3 years AP experience preferred, Associates Degree preferred
PI446e638941ef-35216-38427533
Summary:
Responsible to act in accordance with the policies set forth in the current procedures and manuals. Provide assistance to the Accounting department Essential Duties and Responsibilities include the following; others may be assigned: · Improve work methods and tooling · Ensure an accurate and timely monthly, quarterly and year end close of Accounts Payable · Prepare any journal entries that may need to occur at month end and provide to Staff Accountant/Accounting Supervisor · Keep work area clean and orderly · Manage one’s own time efficiently · Evaluate self work to ensure compliance with work instructions and standards · Check AP with ledger to make sure payments and invoices are posted daily · Enter AP and check invoices with POs to ensure correct pricing/qty · When entering invoices into system, verify that the remit to address is current. Notify the Staff Accountant/Accounting Supervisor of any changes · Assist with customer calls for receipt requests · Scan and attach all invoices into the appropriate file folder and in the ERP system · Select all invoices that will be paid weekly and provide excel worksheet to Staff Accountant/Accounting Supervisor for approval · Process checks for outgoing mail · Scan copies of all checks and file into appropriate file folder in accounting drive · Assist in answering phone at front desk · Work un-invoiced receipts report on a monthly basis · Verify accuracy of billing and revise any errors · Follow up on NMR’s on a monthly basis · Reconcile itemized statements, bills, or invoices and record amounts due for items purchased or services rendered · Keep records of invoices and support documents · Resolve discrepancies in accounting records · Verify signatures and required information on checks and other documents · Prepare monthly use tax schedule · Operate computers programmed with accounting software to record, store and analyze information · Check figures, postings and documents for correct entry · Debit, credit, and total accounts on computer spreadsheets and database · Operate 10 key calculators, computer, postage meter and copy machines to perform calculations and produce documents · Comply with federal, state and company policies, procedures and regulations · Compile statistical, financial accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses · Reconcile or note and report discrepancies found in records · Read and answer email on a continuous basis. · Intermediate use of
Microsoft Outlook, Word and Excel · Intermediate use of visual MRP system · Assist AR as needed · Reconcile Fixed Asset accounts on a monthly basis. Submit schedule to outside accounting firm quarterly. Follow up with any questions they may have. · Pull data from online sources and reconfigure in Excel for approval and input into ERP system · Audit vendor files to ensure W9 forms are on file for every vendor · Send out 1099 forms yearly · Process employee expense reports through Concur daily · Assist employees with questions or problems when using Concur Other duties as assigned
“Equal Opportunity Employer/Protected Veteran/Disability”
Requirements:
Qualifications:
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Requirements: · experience using Microsoft Office products · Experience performing account reconciliations ·
Knowledge of Fixed Asset qualifications
Key Competencies: · Strong organization skills · High level of attention to detail and accuracy · Ability to prioritize · Professional level written and verbal communication skills · Problem-solving skills · Interpersonal skills · Decision-making skills · High level of integrity · Ability to thrive in a fast paced, high volume, team environment
Education and/or Experience:
High school diploma or general education degree (GED). 2-3 years AP experience preferred, Associates Degree preferred
PI446e638941ef-35216-38427533