WorkForce West Virginia
Procurement Specialist - Finance and Facilities-WV Higher Education Policy Commi
WorkForce West Virginia, Charleston, West Virginia, us, 25329
***This job opportunity is not in the classified service and is not covered by the West Virginia Division of Personnel merit system.
If you are interested in this position, you must apply directly to the hiring agency.***
TO APPLY:
https://www.schooljobs.com/careers/wvhepc/jobs/5083832/procurement-specialist-facilities-and-finance?pagetype=jobOpportunitiesJobs
CLOSING DATE: October 17, 2025. Application Process:
In addition to filling out the online application, interested applicants should submit a cover letter, resume, and contact information three professional references. IMPORTANT:
Your eligible score will be based on information provided in your application; therefore, make sure the work experience section in your application is detailed and complete. Final candidates are subject to employment and credential verification, as well as reference and background checks. Equal Opportunity Employer
Contact the West Virginia Higher Education Policy Commission Division of Human Resources at 304-558-2104 if you have questions PROCUREMENT SPECIALIST-FINANCE AND FACILITIES WV HIGHER EDUCATION POLICY COMMISSION KANAWHA COUNTY Salary: $45,314.00 - $55,000.00 annually
The West Virginia Higher Education Policy Commission and the Council for Community and Technical College Education is seeking a detail-oriented and collaborative Procurement Specialist to join our Facilities and Finance team in South Charleston, WV. This position plays a vital role in supporting capital construction projects and facilities management for West Virginias public colleges and universities.
Under the direction of the Director of Facilities and Capital Project Management, the Procurement Specialist will assist with financial administration, contract management, and procurement processes for major construction and renovation projects.
Responsibilities include preparing contracts and purchase orders, ensuring compliance with state procurement regulations, processing invoices and payments, maintaining accurate financial records, and coordinating with institutional financial officers and state agencies.
The ideal candidate will possess strong analytical and organizational skills, proficiency in Microsoft Office, and a solid understanding of accounting principles and government procurement practices.
General Job Summary: The Facilities Finance and Procurement Specialist performs specialized accounting, procurement, and financial administrative functions related to capital construction projects and facilities management for West Virginia's public colleges and universities. This position works under the direction of the Director of Facilities and Capital Project Management to provide financial oversight, contract administration support, procurement assistance, and specialized accounting services for major construction and renovation projects.
Classification:
Full Time, Non-Classified, Exempt, Benefits-Eligible
Duties and Responsibilities
Prepares contracts and purchase orders, ensures compliance with state procurement regulations, processes construction-related invoices and payments, and maintains accurate financial records for capital project expenditures and contractual obligations. Administrative and Coordination Activities Provides administrative support to the Director of Facilities and Capital Project Management, the Vice Chancellor for Finance and Facilities, and finance staff. Coordinates with institutional financial officers and other state agencies regarding project funding, expenditure authorization, and reporting requirements. Assists with training and professional development activities for institutional personnel on financial procedures and compliance requirements. Maintains purchasing card for facilities and construction operations, including expenditures, monthly reconcilement and record management. Maintains electronic and physical filing systems for construction contracts, procurement documents, and financial records. Assists with other duties in the Division of Finance, including processing contracts and invoices for non-construction or capital projects as time and workload permit. Performs other duties as assigned to support the effective operation of the Finance Division, Construction Contract Financial Administration Processes and reviews construction contractor invoices, change orders, bond payments, and payment software applications to ensure accuracy and compliance with contract terms and state regulations. Coordinates with supervisor to verify work completion and approve payment requests. Maintains detailed financial records for all construction projects, including budget tracking, expenditure analysis, and variance reporting. Prepares financial reports and summaries for construction projects as requested by management and institutional leadership. Monitors project budgets and alerts management to potential cost overruns or funding shortfalls. Procurement Support and Contract Management Assists with procurement processes for construction and professional services contracts, including preparation of solicitation documents and bid evaluation materials. Coordinates vendor registration and management in wvOASIS for construction contractors and professional service providers. Reviews and processes purchase orders, requisitions, and contract amendments related to capital projects. Maintains procurement files and documentation to ensure compliance with state purchasing requirements and audit standards. Supports the bid evaluation process by analyzing proposals, pricing, and vendor qualifications. Accounts Payable and Financial Processing Enters, reviews, and approves expenditure documents in wvOASIS for construction projects and agencies expenditures, ensuring proper accounting distribution and fund compliance. Processes deposits, transfers, and other financial transactions related to capital project funding sources. Reconciles construction project accounts and resolves discrepancies in coordination with institutional financial officers. Prepares allocation summaries and transfer documents as required by state reporting requirements. Assists with year-end closing procedures for construction project accounts. General Accounting and Financial Support Assists in the preparation of annual financial statements, debt and capital asset reporting. Supports budget preparation and monitoring activities for facilities and construction operations. Prepares various financial spreadsheets, charts, and analytical reports as requested. Assists with internal and external audit activities related to construction expenditures and procurement processes. Maintains fixed asset records for completed construction projects and equipment purchases.
CLOSING DATE: October 17, 2025. Application Process:
In addition to filling out the online application, interested applicants should submit a cover letter, resume, and contact information three professional references. IMPORTANT:
Your eligible score will be based on information provided in your application; therefore, make sure the work experience section in your application is detailed and complete. Final candidates are subject to employment and credential verification, as well as reference and background checks. Equal Opportunity Employer
Contact the West Virginia Higher Education Policy Commission Division of Human Resources at 304-558-2104 if you have questions PROCUREMENT SPECIALIST-FINANCE AND FACILITIES WV HIGHER EDUCATION POLICY COMMISSION KANAWHA COUNTY Salary: $45,314.00 - $55,000.00 annually
The West Virginia Higher Education Policy Commission and the Council for Community and Technical College Education is seeking a detail-oriented and collaborative Procurement Specialist to join our Facilities and Finance team in South Charleston, WV. This position plays a vital role in supporting capital construction projects and facilities management for West Virginias public colleges and universities.
Under the direction of the Director of Facilities and Capital Project Management, the Procurement Specialist will assist with financial administration, contract management, and procurement processes for major construction and renovation projects.
Responsibilities include preparing contracts and purchase orders, ensuring compliance with state procurement regulations, processing invoices and payments, maintaining accurate financial records, and coordinating with institutional financial officers and state agencies.
The ideal candidate will possess strong analytical and organizational skills, proficiency in Microsoft Office, and a solid understanding of accounting principles and government procurement practices.
General Job Summary: The Facilities Finance and Procurement Specialist performs specialized accounting, procurement, and financial administrative functions related to capital construction projects and facilities management for West Virginia's public colleges and universities. This position works under the direction of the Director of Facilities and Capital Project Management to provide financial oversight, contract administration support, procurement assistance, and specialized accounting services for major construction and renovation projects.
Classification:
Full Time, Non-Classified, Exempt, Benefits-Eligible
Duties and Responsibilities
Prepares contracts and purchase orders, ensures compliance with state procurement regulations, processes construction-related invoices and payments, and maintains accurate financial records for capital project expenditures and contractual obligations. Administrative and Coordination Activities Provides administrative support to the Director of Facilities and Capital Project Management, the Vice Chancellor for Finance and Facilities, and finance staff. Coordinates with institutional financial officers and other state agencies regarding project funding, expenditure authorization, and reporting requirements. Assists with training and professional development activities for institutional personnel on financial procedures and compliance requirements. Maintains purchasing card for facilities and construction operations, including expenditures, monthly reconcilement and record management. Maintains electronic and physical filing systems for construction contracts, procurement documents, and financial records. Assists with other duties in the Division of Finance, including processing contracts and invoices for non-construction or capital projects as time and workload permit. Performs other duties as assigned to support the effective operation of the Finance Division, Construction Contract Financial Administration Processes and reviews construction contractor invoices, change orders, bond payments, and payment software applications to ensure accuracy and compliance with contract terms and state regulations. Coordinates with supervisor to verify work completion and approve payment requests. Maintains detailed financial records for all construction projects, including budget tracking, expenditure analysis, and variance reporting. Prepares financial reports and summaries for construction projects as requested by management and institutional leadership. Monitors project budgets and alerts management to potential cost overruns or funding shortfalls. Procurement Support and Contract Management Assists with procurement processes for construction and professional services contracts, including preparation of solicitation documents and bid evaluation materials. Coordinates vendor registration and management in wvOASIS for construction contractors and professional service providers. Reviews and processes purchase orders, requisitions, and contract amendments related to capital projects. Maintains procurement files and documentation to ensure compliance with state purchasing requirements and audit standards. Supports the bid evaluation process by analyzing proposals, pricing, and vendor qualifications. Accounts Payable and Financial Processing Enters, reviews, and approves expenditure documents in wvOASIS for construction projects and agencies expenditures, ensuring proper accounting distribution and fund compliance. Processes deposits, transfers, and other financial transactions related to capital project funding sources. Reconciles construction project accounts and resolves discrepancies in coordination with institutional financial officers. Prepares allocation summaries and transfer documents as required by state reporting requirements. Assists with year-end closing procedures for construction project accounts. General Accounting and Financial Support Assists in the preparation of annual financial statements, debt and capital asset reporting. Supports budget preparation and monitoring activities for facilities and construction operations. Prepares various financial spreadsheets, charts, and analytical reports as requested. Assists with internal and external audit activities related to construction expenditures and procurement processes. Maintains fixed asset records for completed construction projects and equipment purchases.