The University of Oklahoma
Associate Director of Event & Facility Services
The University of Oklahoma, Norman, Oklahoma, us, 73019
The purpose of the Associate Director of Event & Facility Services is to manage all aspects of event production, ensuring that venues are ready for events, rehearsals, practices, performances, or OU athletic contests. Responsibilities include, but are not limited to, ensuring that all facility and technical production requirements are met in a timely, safe, efficient, and cost-effective manner. Additionally, the Associate Director of Event & Facility Services must demonstrate personal accountability, including (1) compliance with the compliance staff directives and (2) adherence to Athletics Department and University policies as well as NCAA and SEC Conference rules and regulations.
Essential Functions:
Coordinates and manages all set-up, teardown, and event changeovers/conversions within all OU Athletics facilities.
This includes all OU athletic events and non-athletic events such as University functions, school district, entertainment, and community events, family attractions, conventions, concerts, exhibitions, consumer shows, meetings, banquets, miscellaneous University Affairs, and private entertainment events.
Reviews facility calendar to recommend appropriate timing for event changeovers, including determining appropriate staffing needs. Schedules, directs, and supervises all aspects of technical operations personnel to assure facility readiness and smooth operation of events. Inspects event conversion and installation progress to ensure conformance to established specifications. Oversees the assembly, operation, repair, and maintenance of event production equipment. Anticipates and troubleshoots potential issues with event changeover/conversion timelines, venue capability restrictions, audio, visual, lighting, and rigging. Manages the technical equipment inventory program and researches potential equipment upgrades or replacements as needed. Knows and guarantees compliance with all laws, codes, ordinances, policies, procedures, including fire and ADA code requirements related to event setups, layouts, and operations. Works with supervisors and athletics administration to evaluate potential events, including concert bids & event proposals by assisting with review of technical riders, advancing shows, etc. Responsible for the upkeep of all Venue Tech Packets Maintains the event CAD layout electronic database Acts as a representative of building management and is a key liaison between tenants, contractors, and clients. Assists with budget planning, resource allocation, and on-site logistics management; supervises audiovisual setup and enforces risk management protocols. Perform all duties deemed necessary by the Lloyd Noble Center General Manager or Assistant AD of Event & Game Operations.
This includes all OU athletic events and non-athletic events such as University functions, school district, entertainment, and community events, family attractions, conventions, concerts, exhibitions, consumer shows, meetings, banquets, miscellaneous University Affairs, and private entertainment events.
Reviews facility calendar to recommend appropriate timing for event changeovers, including determining appropriate staffing needs. Schedules, directs, and supervises all aspects of technical operations personnel to assure facility readiness and smooth operation of events. Inspects event conversion and installation progress to ensure conformance to established specifications. Oversees the assembly, operation, repair, and maintenance of event production equipment. Anticipates and troubleshoots potential issues with event changeover/conversion timelines, venue capability restrictions, audio, visual, lighting, and rigging. Manages the technical equipment inventory program and researches potential equipment upgrades or replacements as needed. Knows and guarantees compliance with all laws, codes, ordinances, policies, procedures, including fire and ADA code requirements related to event setups, layouts, and operations. Works with supervisors and athletics administration to evaluate potential events, including concert bids & event proposals by assisting with review of technical riders, advancing shows, etc. Responsible for the upkeep of all Venue Tech Packets Maintains the event CAD layout electronic database Acts as a representative of building management and is a key liaison between tenants, contractors, and clients. Assists with budget planning, resource allocation, and on-site logistics management; supervises audiovisual setup and enforces risk management protocols. Perform all duties deemed necessary by the Lloyd Noble Center General Manager or Assistant AD of Event & Game Operations.