University of California , Riverside
Events and External Relations Coordinator
University of California , Riverside, Riverside, California, United States, 92504
Overview
Events and External Relations Coordinator plays a key role in advancing the mission and strategic initiatives of the UCR School of Medicine (SOM) by supporting alumni engagement, community relations, and institutional outreach. Working under the SOM Strategic Initiatives Department, this position contributes to programs and events that strengthen connections with alumni, students, donors, government officials, and the broader community. The Coordinator will assist in planning and executing internal and external events such as symposiums, VIP briefings, fundraising galas, and milestone ceremonies, including the White Coat Ceremony and Commencement. These activities support UCR SOM's commitment to building community partnerships, enhancing philanthropic support, and advancing health equity across Inland Southern California. This role requires close collaboration with campus partners including UCR Development, UCR Government and Community Relations, and UCR Health. The incumbent will also contribute to communications and outreach efforts, logistical coordination, and alumni engagement programming. The full salary range for Events and External Relations Coordinator is $53,100 - $89,700 annually. However, the expected pay scale for this position is up to $55,000 annually. We base salary offers on factors such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements. Federal, state, or local government directives may impose additional requirements. The position follows a hybrid schedule, with three days per week on campus and two days remote, providing flexibility while ensuring strong campus and community presence. Responsibilities
Under direct supervision, assists in implementing programs and/or communication strategies designed to inform alumni and other key constituencies of institutional programs, policies, practices. Constituencies may include the general public, prospective students, students, alumni, parents, donors, campus visitors, government officials' staff, and others. Assists in planning and organizing internal and external business-related functions, symposiums, conferences, program events, banquets, and VIP briefings. Assists in developing budgets for both on-site and off-site events and coordinates other logistical details such as parking and transportation, catering, and procurement of goods and services in partnership with relevant central offices. Maintains guest lists and coordinates mailing of invitations. 35% Assists with planning and execution of alumni events. Assists with tasks pertaining to large, external facing events such as major college ceremonies (e.g., White Coat Ceremony, Commencement) and an annual fundraising gala. Responsible for procurement of goods and services in partnership with relevant central offices for these external facing events. 25% Assist with the coordination and development of new events and outreach and acts as backup for other SOM Strategic Initiatives procurement related issues in the absence of the Administrative Officer. 15% May provide front-line customer service to campus visitors and answer routine inquiries, including questions received online. Assists with tracking outreach and attendance. 10% Assists in preparation of written and visual materials. Assists with constituent communications. 5% Provides comprehensive file maintenance. 5% Coordinates meeting logistics between institutional and outside constituencies. Manages tasks related to the development of community relations and any upcoming sponsored events. Qualifications
Educational Requirements Bachelor's degree in related area and/or equivalent experience/training. Experience Requirements 0 - 1 years of related experience; 1 - 2 years of experience in event planning/management (preferred). Special Conditions Occasional travel for university related business meetings, conferences and/or professional development. Ability to work evening and/or weekends as needed for special events. Minimum Requirements Organizational skills with ability to meet deadlines; strong written, verbal and interpersonal skills; tact and political acumen; analytical and critical thinking; applicable computer skills; event planning and management skills; attention to detail. Preferred Qualifications Knowledge of concepts and principles of effective event planning and production and public relations; ability to coordinate and track multiple details; proficient use of MS Office Suite (Word, Excel, PowerPoint). Benefits and Additional Information
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor. For information about our generous employee benefits package, please refer to the Employee Benefits Overview (external link not provided in this refinement). Notes
Job Description Details, General Information, and other internal identifiers as well as non-user-facing metadata have been removed to focus on responsibilities and qualifications. To apply, visit the jobs portal site for UC Riverside. #J-18808-Ljbffr
Events and External Relations Coordinator plays a key role in advancing the mission and strategic initiatives of the UCR School of Medicine (SOM) by supporting alumni engagement, community relations, and institutional outreach. Working under the SOM Strategic Initiatives Department, this position contributes to programs and events that strengthen connections with alumni, students, donors, government officials, and the broader community. The Coordinator will assist in planning and executing internal and external events such as symposiums, VIP briefings, fundraising galas, and milestone ceremonies, including the White Coat Ceremony and Commencement. These activities support UCR SOM's commitment to building community partnerships, enhancing philanthropic support, and advancing health equity across Inland Southern California. This role requires close collaboration with campus partners including UCR Development, UCR Government and Community Relations, and UCR Health. The incumbent will also contribute to communications and outreach efforts, logistical coordination, and alumni engagement programming. The full salary range for Events and External Relations Coordinator is $53,100 - $89,700 annually. However, the expected pay scale for this position is up to $55,000 annually. We base salary offers on factors such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements. Federal, state, or local government directives may impose additional requirements. The position follows a hybrid schedule, with three days per week on campus and two days remote, providing flexibility while ensuring strong campus and community presence. Responsibilities
Under direct supervision, assists in implementing programs and/or communication strategies designed to inform alumni and other key constituencies of institutional programs, policies, practices. Constituencies may include the general public, prospective students, students, alumni, parents, donors, campus visitors, government officials' staff, and others. Assists in planning and organizing internal and external business-related functions, symposiums, conferences, program events, banquets, and VIP briefings. Assists in developing budgets for both on-site and off-site events and coordinates other logistical details such as parking and transportation, catering, and procurement of goods and services in partnership with relevant central offices. Maintains guest lists and coordinates mailing of invitations. 35% Assists with planning and execution of alumni events. Assists with tasks pertaining to large, external facing events such as major college ceremonies (e.g., White Coat Ceremony, Commencement) and an annual fundraising gala. Responsible for procurement of goods and services in partnership with relevant central offices for these external facing events. 25% Assist with the coordination and development of new events and outreach and acts as backup for other SOM Strategic Initiatives procurement related issues in the absence of the Administrative Officer. 15% May provide front-line customer service to campus visitors and answer routine inquiries, including questions received online. Assists with tracking outreach and attendance. 10% Assists in preparation of written and visual materials. Assists with constituent communications. 5% Provides comprehensive file maintenance. 5% Coordinates meeting logistics between institutional and outside constituencies. Manages tasks related to the development of community relations and any upcoming sponsored events. Qualifications
Educational Requirements Bachelor's degree in related area and/or equivalent experience/training. Experience Requirements 0 - 1 years of related experience; 1 - 2 years of experience in event planning/management (preferred). Special Conditions Occasional travel for university related business meetings, conferences and/or professional development. Ability to work evening and/or weekends as needed for special events. Minimum Requirements Organizational skills with ability to meet deadlines; strong written, verbal and interpersonal skills; tact and political acumen; analytical and critical thinking; applicable computer skills; event planning and management skills; attention to detail. Preferred Qualifications Knowledge of concepts and principles of effective event planning and production and public relations; ability to coordinate and track multiple details; proficient use of MS Office Suite (Word, Excel, PowerPoint). Benefits and Additional Information
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor. For information about our generous employee benefits package, please refer to the Employee Benefits Overview (external link not provided in this refinement). Notes
Job Description Details, General Information, and other internal identifiers as well as non-user-facing metadata have been removed to focus on responsibilities and qualifications. To apply, visit the jobs portal site for UC Riverside. #J-18808-Ljbffr