UTMB Health
Coordinator II Residency Training Program, Anesthesiology-Administration
UTMB Health, Galveston, Texas, United States, 77554
Coordinator II Residency Training Program, Anesthesiology-Administration
Galveston, Texas, United States
New
Clerical & Administrative Support
UTMB Health
Requisition # 2505374
Minimum Qualifications:
Associate's degree or equivalent. 3 years related experience.
Job Description:
To perform a wide variety of professional duties in the management of all medical and House Staff programs.
Job Duties:
Performs any related duties required to maintain efficient operations of the Anesthesiology Residency Program.
Collaborates with the Program Manager and the Program Director to assure that the program meets or exceeds accreditation requirements
Knows the current ACGME program requirements
Organizes and maintains residency training files
Assists with the preparation of documentation required for accreditation (Annual Program Evaluation, Semi-Annual Evaluations, Milestones, WebADS updates)
Manage and coordinates accreditation site visits
Maintain web-based ACGME surveys
Maintain ongoing communications with the GME office
Maintain evaluations and monitoring of Duty Hours through New Innovations
Collaborate with the Program Director and APD on didactics
Schedule and compile semi-annual evaluations
Compile data for CCC meetings and take minutes
Coordinate monthly Well-Being Conferences. Assists in the ongoing management of the GME program budget
Maintain the Resident Development Fund which includes processing orders, reimbursements, and monitoring the budget.
Tracking of programmatic expenses
Oversight of the recruitment budget
Coordinates and processes fellow and faculty travel requests, arrangements and reimbursements, as well non-PO vouchers and internal billing requests, ensuring compliance with current UTMB Guidelines.
Onboarding and compliance
Monitor and assist new fellows with the on-boarding process through New Innovations
Assist fellows with new and renewal visas as needed
Schedule trainees for credentialing courses (ACLS/BLS/EPIC)
Follow-up with trainees on annual compliance training and other compliance (TB/ Flu) as needed
Coordinate training schedules
Work with the Program Director and Associate Program Director to compile the master training schedule each year.
Maintain updated schedule through New Innovations
Compile/distribute on-call schedules and update in AMCOM
Organize, manage, and schedule program related activities to include conferences, vacations, rotations, mandatory workshops, journal clubs, M&M, orientation, retreats, and other residency related conferences and meetings. Coordination and confirmation of the planned activities; distribution of conference material; entry of attendance into New Innovations database.
Coordinate Residency Recruitment and Interviews
Manage residency applications through ERAS and work with the PD to screen applicants
Work with PD to schedule interview dates and communicate with applicants to schedule interviews/itineraries
Organize interview days: creation of Teams room links, distribution of applicant files to faculty/fellows, monitoring of interview rooms each session
Administrative responsibilities
Provide administrative support to the Program Director for GME related activities.
Provide administrative support to the fellows
Monitors time and attendance in KRONOS for fellows and residents
Monitory duty hours in New Innovations for fellows and residents
Providing timely training verifications
Serve as the program liaison with agencies and institutional departments.
Works in tandem with other Coordinators and Support Staff in the department filling in and covering other departmental areas as needed.
Answers phones and responds to correspondence; refer University and external personnel to the appropriate source for information as necessary ensuring effective communications in a timely manner.
Composes correspondence and memorandums in appropriate business letter format including proofreading all completed assignments for grammar, format, and structure.
Performs miscellaneous clerical tasks, such as making copies, filing, faxing, and mail distribution.
The coordinator may be required to perform other reasonably related duties related to the Department of Anesthesiology.
Preferred Skill/Competency
Knowledge and experience working with Word and Excel spreadsheets
Familiar with PeopleSoft financials and Kronos Timekeeping System
Strong organizational skills
Possess excellent verbal, written, organizational and interpersonal skills
Ability to multi-task to support diverse areas within the administrative team
Experience working in a team environment
Prior residency training program experience is a plus
Salary Range:
Commensurate with experience
Equal Employment Opportunity
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.
Compensation
Galveston, Texas, United States
New
Clerical & Administrative Support
UTMB Health
Requisition # 2505374
Minimum Qualifications:
Associate's degree or equivalent. 3 years related experience.
Job Description:
To perform a wide variety of professional duties in the management of all medical and House Staff programs.
Job Duties:
Performs any related duties required to maintain efficient operations of the Anesthesiology Residency Program.
Collaborates with the Program Manager and the Program Director to assure that the program meets or exceeds accreditation requirements
Knows the current ACGME program requirements
Organizes and maintains residency training files
Assists with the preparation of documentation required for accreditation (Annual Program Evaluation, Semi-Annual Evaluations, Milestones, WebADS updates)
Manage and coordinates accreditation site visits
Maintain web-based ACGME surveys
Maintain ongoing communications with the GME office
Maintain evaluations and monitoring of Duty Hours through New Innovations
Collaborate with the Program Director and APD on didactics
Schedule and compile semi-annual evaluations
Compile data for CCC meetings and take minutes
Coordinate monthly Well-Being Conferences. Assists in the ongoing management of the GME program budget
Maintain the Resident Development Fund which includes processing orders, reimbursements, and monitoring the budget.
Tracking of programmatic expenses
Oversight of the recruitment budget
Coordinates and processes fellow and faculty travel requests, arrangements and reimbursements, as well non-PO vouchers and internal billing requests, ensuring compliance with current UTMB Guidelines.
Onboarding and compliance
Monitor and assist new fellows with the on-boarding process through New Innovations
Assist fellows with new and renewal visas as needed
Schedule trainees for credentialing courses (ACLS/BLS/EPIC)
Follow-up with trainees on annual compliance training and other compliance (TB/ Flu) as needed
Coordinate training schedules
Work with the Program Director and Associate Program Director to compile the master training schedule each year.
Maintain updated schedule through New Innovations
Compile/distribute on-call schedules and update in AMCOM
Organize, manage, and schedule program related activities to include conferences, vacations, rotations, mandatory workshops, journal clubs, M&M, orientation, retreats, and other residency related conferences and meetings. Coordination and confirmation of the planned activities; distribution of conference material; entry of attendance into New Innovations database.
Coordinate Residency Recruitment and Interviews
Manage residency applications through ERAS and work with the PD to screen applicants
Work with PD to schedule interview dates and communicate with applicants to schedule interviews/itineraries
Organize interview days: creation of Teams room links, distribution of applicant files to faculty/fellows, monitoring of interview rooms each session
Administrative responsibilities
Provide administrative support to the Program Director for GME related activities.
Provide administrative support to the fellows
Monitors time and attendance in KRONOS for fellows and residents
Monitory duty hours in New Innovations for fellows and residents
Providing timely training verifications
Serve as the program liaison with agencies and institutional departments.
Works in tandem with other Coordinators and Support Staff in the department filling in and covering other departmental areas as needed.
Answers phones and responds to correspondence; refer University and external personnel to the appropriate source for information as necessary ensuring effective communications in a timely manner.
Composes correspondence and memorandums in appropriate business letter format including proofreading all completed assignments for grammar, format, and structure.
Performs miscellaneous clerical tasks, such as making copies, filing, faxing, and mail distribution.
The coordinator may be required to perform other reasonably related duties related to the Department of Anesthesiology.
Preferred Skill/Competency
Knowledge and experience working with Word and Excel spreadsheets
Familiar with PeopleSoft financials and Kronos Timekeeping System
Strong organizational skills
Possess excellent verbal, written, organizational and interpersonal skills
Ability to multi-task to support diverse areas within the administrative team
Experience working in a team environment
Prior residency training program experience is a plus
Salary Range:
Commensurate with experience
Equal Employment Opportunity
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.
Compensation