NEORSD
George J. McMonagle Administration Building
Cleveland, OH, USA
Overview or Summary: Responsible for managing all aspects of proposals and contract lifecycles. Acts as advisor regarding customer specifications and government regulations. Supervises assigned contract administration staff through the contract management lifecycle. Maintains strong working relationships across the department and staff to ensure contracts and related projects are efficient and effective. Provides contract summaries and ensures contract execution in accordance with company policy. Performs other duties of a similar nature as may be required.
ESSENTIAL FUNCTIONS
Contract Bid Process Responsibilities Represents the Sewer District in negotiating contracts, including pricing and terms and formulating policies with suppliers and vendors. Generates requests for qualifications and Requests for Proposals for related professional services. Interfaces with the Sewer District departments as necessary to facilitate contract and/or proposal processing and to obtain required approvals. Organizes, conducts and participates in both formal and informal management reviews of proposal drafts. Reviews contract documentation with proper personnel to ensure that it meets the operation needs of all stakeholders in the project. Prepares bids, process specifications, progress reports and other information as required. Compiles data for preparing estimates during the contract process. Facilitates the communication process during the review stages of the proposal document. Attends progress, pre-bid and pre-construction meetings. Manages contract renewal review process to ensure no gaps in coverage. Assists in the procurement for high-level and/or high-risk projects.
Contract Administration Performs primary contract administration duties for major contracts including negotiation, correspondence, documentation, certification, financial reporting and product delivery; writes specifications for repairs and upgrades with input from appropriate personnel. Develops, implements and maintains contract management instruction policies, procedures and work instructions. Maintains pricing and contract templates. Maintains accurate contract and/or proposal tracking records and files in accordance with Sewer District standards, including record retention and storage. Manages contract database entries, keeping current with new contracts that are processed and/or executed. Reviews invoices, statements, work orders and contractor billings to monitor compliance for approval. Reviews modifications, extensions and contract closeout documents for approval. Resolves supplier/contractor grievances, claims, etc.
Contract Oversight Responsibilities Assists with procurement of outside contractors, including developing consultant short lists and RFPs, reviewing contractor proposals and recommending award of consultant contracts. Monitors contractor/supplier performance. Coordinates with supervisors and relevant municipalities to ensure work conforms to contract requirements and specifications during the contract and prior to payment and closure. Documents non-conformance and makes recommendations for improvement. Participates in supplier enablement, contract management, project management, problem resolution and customer support initiatives. Analyzes market and delivery system to assess process and cost improvement opportunities. Tracks and analyzes contractor performance and compliance. Performs other duties of a similar nature as may be required.
MINIMUM JOB REQUIREMENTS EDUCATION Bachelors degree, preferably in business administration or related field. Equivalent combination of relevant education and experience may be substituted as outlined in the Education Equivalencies Policy.
EXPERIENCE Three (3) years of progressive contract administration experience in an engineering, maintenance or utility environment, including best practices, vendor selection, contract negotiation, resource allocation, recordkeeping, reading blueprints and diagrams, contract development, contract standards, renewals and contract language. OTHER REQUIREMENTS KNOWLEDGE, SKILLS AND ABILITIES Knowledge of administrative, project management, resource allocation, contract administration, basic business law and legalities for successful contract administration. Knowledge of best practices in an engineering or utility environment, including vendor selection, contract negotiation, resource allocation, recordkeeping, reading blueprints and diagrams, contract development and contract standards and languages. Knowledge of municipal bidding and contract procedures and EPAs NPDES permit requirements. Effective written and verbal communication, organizational skills and decision-making abilities. Ability to build and sustain positive and collaborative working relationships with a broad range of stakeholders, contractors, community, government personnel and customers. Ability to read, interpret and write contracts, specifications and project schedules using blueprints and project plans. Ability to apply progressive project and/or contract management techniques to initiate and manage contracts through to completion on time and on budget. Detail-oriented with the ability to manage large amounts of data, maintain detailed records, analyze and organize information, and manage projects and time effectively. Negotiation and conflict resolution skills to address issues with diverse groups. Proficiency in Microsoft Office Suite including Word, Excel, Access, Outlook and PowerPoint.
PHYSICAL AND MENTAL REQUIREMENTS Must be able to compile, compare, copy, compute, analyze, synthesize, coordinate, instruct and negotiate. Strong interpersonal communication is required. Physical work includes standing, sitting, walking, reaching, fingering, talking and hearing. Lift up to 10 lbs occasionally. Visual requirements include near/far acuity, depth perception, color vision and accommodation. Office work with up to 10% site visits. May be exposed to extreme weather, wet/humid conditions and confined spaces in the field. Pay Range:
USD, Commensurate with Experience Contract Administrator II: $65,482 - $81,853 Our Employee Benefits & Wellness Programs
We offer a comprehensive employee benefits package including Health Insurance Coverage, Retirement Options (OPERS and Deferred Compensation Plans), Flexible Spending Accounts, Employee Assistance Program, Free Parking, Corporate Discounts, and more. Health & Wellness Program available. Note: This position may be authorized for hybrid work. Hybrid eligibility will be discussed during the interview process. DISCLAIMER:
The information outlined in this job description indicates the general nature and type of work performed. It is not intended to provide a comprehensive inventory of all duties, responsibilities or competencies required. Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For information, review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr
Contract Bid Process Responsibilities Represents the Sewer District in negotiating contracts, including pricing and terms and formulating policies with suppliers and vendors. Generates requests for qualifications and Requests for Proposals for related professional services. Interfaces with the Sewer District departments as necessary to facilitate contract and/or proposal processing and to obtain required approvals. Organizes, conducts and participates in both formal and informal management reviews of proposal drafts. Reviews contract documentation with proper personnel to ensure that it meets the operation needs of all stakeholders in the project. Prepares bids, process specifications, progress reports and other information as required. Compiles data for preparing estimates during the contract process. Facilitates the communication process during the review stages of the proposal document. Attends progress, pre-bid and pre-construction meetings. Manages contract renewal review process to ensure no gaps in coverage. Assists in the procurement for high-level and/or high-risk projects.
Contract Administration Performs primary contract administration duties for major contracts including negotiation, correspondence, documentation, certification, financial reporting and product delivery; writes specifications for repairs and upgrades with input from appropriate personnel. Develops, implements and maintains contract management instruction policies, procedures and work instructions. Maintains pricing and contract templates. Maintains accurate contract and/or proposal tracking records and files in accordance with Sewer District standards, including record retention and storage. Manages contract database entries, keeping current with new contracts that are processed and/or executed. Reviews invoices, statements, work orders and contractor billings to monitor compliance for approval. Reviews modifications, extensions and contract closeout documents for approval. Resolves supplier/contractor grievances, claims, etc.
Contract Oversight Responsibilities Assists with procurement of outside contractors, including developing consultant short lists and RFPs, reviewing contractor proposals and recommending award of consultant contracts. Monitors contractor/supplier performance. Coordinates with supervisors and relevant municipalities to ensure work conforms to contract requirements and specifications during the contract and prior to payment and closure. Documents non-conformance and makes recommendations for improvement. Participates in supplier enablement, contract management, project management, problem resolution and customer support initiatives. Analyzes market and delivery system to assess process and cost improvement opportunities. Tracks and analyzes contractor performance and compliance. Performs other duties of a similar nature as may be required.
MINIMUM JOB REQUIREMENTS EDUCATION Bachelors degree, preferably in business administration or related field. Equivalent combination of relevant education and experience may be substituted as outlined in the Education Equivalencies Policy.
EXPERIENCE Three (3) years of progressive contract administration experience in an engineering, maintenance or utility environment, including best practices, vendor selection, contract negotiation, resource allocation, recordkeeping, reading blueprints and diagrams, contract development, contract standards, renewals and contract language. OTHER REQUIREMENTS KNOWLEDGE, SKILLS AND ABILITIES Knowledge of administrative, project management, resource allocation, contract administration, basic business law and legalities for successful contract administration. Knowledge of best practices in an engineering or utility environment, including vendor selection, contract negotiation, resource allocation, recordkeeping, reading blueprints and diagrams, contract development and contract standards and languages. Knowledge of municipal bidding and contract procedures and EPAs NPDES permit requirements. Effective written and verbal communication, organizational skills and decision-making abilities. Ability to build and sustain positive and collaborative working relationships with a broad range of stakeholders, contractors, community, government personnel and customers. Ability to read, interpret and write contracts, specifications and project schedules using blueprints and project plans. Ability to apply progressive project and/or contract management techniques to initiate and manage contracts through to completion on time and on budget. Detail-oriented with the ability to manage large amounts of data, maintain detailed records, analyze and organize information, and manage projects and time effectively. Negotiation and conflict resolution skills to address issues with diverse groups. Proficiency in Microsoft Office Suite including Word, Excel, Access, Outlook and PowerPoint.
PHYSICAL AND MENTAL REQUIREMENTS Must be able to compile, compare, copy, compute, analyze, synthesize, coordinate, instruct and negotiate. Strong interpersonal communication is required. Physical work includes standing, sitting, walking, reaching, fingering, talking and hearing. Lift up to 10 lbs occasionally. Visual requirements include near/far acuity, depth perception, color vision and accommodation. Office work with up to 10% site visits. May be exposed to extreme weather, wet/humid conditions and confined spaces in the field. Pay Range:
USD, Commensurate with Experience Contract Administrator II: $65,482 - $81,853 Our Employee Benefits & Wellness Programs
We offer a comprehensive employee benefits package including Health Insurance Coverage, Retirement Options (OPERS and Deferred Compensation Plans), Flexible Spending Accounts, Employee Assistance Program, Free Parking, Corporate Discounts, and more. Health & Wellness Program available. Note: This position may be authorized for hybrid work. Hybrid eligibility will be discussed during the interview process. DISCLAIMER:
The information outlined in this job description indicates the general nature and type of work performed. It is not intended to provide a comprehensive inventory of all duties, responsibilities or competencies required. Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For information, review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr