Office Administrator Job at DPR Construction Asia Pacific Pte Ltd in Seattle

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Responsibilities

• Greeting visitors and guests direct to appropriate person/meeting room.
• Answering calls and transferring/forwarding as needed; using VM/EM/cell/speed dial list.
• Managing mail: opening, date stamping, sorting, and distributing; emailing recipients if time critical.
• Receiving incoming packages and notifying recipients.
• Preparing outgoing packages, maintaining shipping logs, and verifying deliveries.
• Dropping off USPS mail at the end of the day on Fridays.
• Coding FedEx and GSO account summaries for the region.
• Assisting marketing with shipping holiday cards and gifts.
• Directing e-faxes to appropriate persons.
• Assisting with conference room reservations and setup, including catering coordination.
• Managing daily lunch orders and providing general administrative support.
• Liaising with facilities and janitorial services to report maintenance issues.
• Supporting Learning & Development initiatives, including planning and logistics for training sessions.
• Booking training rooms, ordering catering, preparing materials, and sending reminders.
• Serving as an administrator for Workday Learning, assisting with class creation and data entry.
• Position hours are 8:00 am to 5:00 pm, Monday to Friday, with a 1-hour lunch break.

Qualifications

• Reliable, detail-oriented team player with strong communication skills.
• Ability to manage tasks, produce quality work, and meet deadlines.
• Proficient computer skills and at least 5 years of administrative experience.
• Professional demeanor and a strong work ethic.

Compensation & Benefits

Starting pay range: $25.95 to $44.48 per hour.

Comprehensive benefits programs are offered to support health and wellness.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industry: Construction