Lucile Packard Foundation for Children's Health
Special Events Manager
Lucile Packard Foundation for Children's Health, San Francisco, California, United States, 94199
Special Events Manager
The Special Events Manager plans and executes donor events that support fundraising goals and deliver a seamless, high-impact guest experience. This position works closely with fundraising teams, hospital and university partners, and external vendors. The Special Events Manager reports to the Director of Special Events and is part of a collaborative five-person events team. The compensation range for this role is $75k-$82k annually. Event Planning & Execution
Coordinate and implement a portfolio of live events of straightforward to moderate complexity in support of Foundation fundraising efforts. This role's portfolio generally leads 15-20 events per year. Ensure events align with Foundation objectives and donor engagement strategies. Organize event logistics including detailed timelines, vendor coordination, venue selection, catering, and audiovisual requirements. Draft and maintain production schedules, run-of-show documents, and event checklists. Cross-Departmental Collaboration
Work with development officers and other internal partners to shape event content and goals. Support communications needs for events including guest invitations, briefings, itineraries, and signage. Assist with preparing post-event reports and donor engagement data. Vendor & Budget Management
Liaise with external vendors (e.g., venues, caterers, photographers, AV teams). Support budget management by tracking event expenses and assisting with invoice processing and reconciliation. Guest Services & Data Tracking
Manage guest lists, RSVPs, and seating plans. Ensure accurate event data entry in the Raiser's Edge database. Provide excellent customer service to donors, staff, and vendors throughout the event lifecycle. Additional Duties
Stay informed about event industry trends and technology, including artificial intelligence. Assist in the continual improvement of event procedures and guest experience. Support additional administrative tasks as needed. Willingness to work evenings and weekends. You Must Have...
Bachelor's degree or equivalent experience. Minimum 2 years of relevant events and/or marketing experience, in a high-standards, high-stakes environment. Experience with virtual event platforms is a plus. Familiarity with event technology, RSVP systems, and databases (Raiser's Edge preferred). You'll Be Successful If You Possess The Following...
Event Execution and Project Management
Demonstrates strong organizational skills, attention to detail, and the ability to manage multiple projects and timelines in high-stakes environments. Communication and Stakeholder Engagement
Excels in written and verbal communication, ensuring clarity and professionalism while collaborating effectively with internal teams, vendors, and donors. Innovation and Tech Fluency
Embraces emerging tools and technologiesincluding AIto improve event planning, communication, and operational efficiency. Autonomy and Accountability
Operates with initiative, professionalism, and discretion; works independently while meeting tight deadlines and maintaining high standards. Teamwork and Adaptability
Thrives in collaborative, fast-paced environments; demonstrates flexibility, openness to feedback, and a proactive, solutions-oriented mindset. Mission-Driven Mindset
Brings a deep passion for children's and maternal health; motivated by purpose-driven, behind-the-scenes work that drives meaningful outcomes. We Offer Excellent Benefits & Perks, Including...
Generous leave, including PTO, holidays, Summer Fridays, and a sabbatical (after 7 years of employment) Annual bonus opportunity Retirement plan + employer match Premium Medical and Dental coverage FSA + dependent care FSA Employer-paid life insurance Legal services plan Commuter Benefits, including CalTrain "Go Pass" Program 4-week paid maternity and paternity leave for new parents Stipend for home office and mobile phone The Foundation is a dynamic organization in a rapidly changing industry. Therefore, the responsibilities associated with this position will evolve and grow in accordance with LPFCH's business needs and growth plans. More specifically, the incumbent may be required to perform additional and/or different responsibilities based on the future growth plans for the Foundation. The Foundation strives to embody its cultural touchstones: mission-first, good of the whole, bold and bendy, sweat the big stuff, make it happen, and community matters. Our Foundation values the unique qualities each of us brings to our team and community. We take pride in cultivating a workplace where every voice is heard and each of us has the opportunity to achieve our fullest potentialso that together, we can make meaningful impact on the health outcomes for children and their families. We are guided by the following principles: uphold integrity and professionalism in all our actions, foster a welcoming and supportive culture, embrace unique perspectives and contributions, and interact with compassion, openness, and an eagerness to learn. The Lucile Packard Foundation for Children's Health is an Equal Opportunity Employer.
The Special Events Manager plans and executes donor events that support fundraising goals and deliver a seamless, high-impact guest experience. This position works closely with fundraising teams, hospital and university partners, and external vendors. The Special Events Manager reports to the Director of Special Events and is part of a collaborative five-person events team. The compensation range for this role is $75k-$82k annually. Event Planning & Execution
Coordinate and implement a portfolio of live events of straightforward to moderate complexity in support of Foundation fundraising efforts. This role's portfolio generally leads 15-20 events per year. Ensure events align with Foundation objectives and donor engagement strategies. Organize event logistics including detailed timelines, vendor coordination, venue selection, catering, and audiovisual requirements. Draft and maintain production schedules, run-of-show documents, and event checklists. Cross-Departmental Collaboration
Work with development officers and other internal partners to shape event content and goals. Support communications needs for events including guest invitations, briefings, itineraries, and signage. Assist with preparing post-event reports and donor engagement data. Vendor & Budget Management
Liaise with external vendors (e.g., venues, caterers, photographers, AV teams). Support budget management by tracking event expenses and assisting with invoice processing and reconciliation. Guest Services & Data Tracking
Manage guest lists, RSVPs, and seating plans. Ensure accurate event data entry in the Raiser's Edge database. Provide excellent customer service to donors, staff, and vendors throughout the event lifecycle. Additional Duties
Stay informed about event industry trends and technology, including artificial intelligence. Assist in the continual improvement of event procedures and guest experience. Support additional administrative tasks as needed. Willingness to work evenings and weekends. You Must Have...
Bachelor's degree or equivalent experience. Minimum 2 years of relevant events and/or marketing experience, in a high-standards, high-stakes environment. Experience with virtual event platforms is a plus. Familiarity with event technology, RSVP systems, and databases (Raiser's Edge preferred). You'll Be Successful If You Possess The Following...
Event Execution and Project Management
Demonstrates strong organizational skills, attention to detail, and the ability to manage multiple projects and timelines in high-stakes environments. Communication and Stakeholder Engagement
Excels in written and verbal communication, ensuring clarity and professionalism while collaborating effectively with internal teams, vendors, and donors. Innovation and Tech Fluency
Embraces emerging tools and technologiesincluding AIto improve event planning, communication, and operational efficiency. Autonomy and Accountability
Operates with initiative, professionalism, and discretion; works independently while meeting tight deadlines and maintaining high standards. Teamwork and Adaptability
Thrives in collaborative, fast-paced environments; demonstrates flexibility, openness to feedback, and a proactive, solutions-oriented mindset. Mission-Driven Mindset
Brings a deep passion for children's and maternal health; motivated by purpose-driven, behind-the-scenes work that drives meaningful outcomes. We Offer Excellent Benefits & Perks, Including...
Generous leave, including PTO, holidays, Summer Fridays, and a sabbatical (after 7 years of employment) Annual bonus opportunity Retirement plan + employer match Premium Medical and Dental coverage FSA + dependent care FSA Employer-paid life insurance Legal services plan Commuter Benefits, including CalTrain "Go Pass" Program 4-week paid maternity and paternity leave for new parents Stipend for home office and mobile phone The Foundation is a dynamic organization in a rapidly changing industry. Therefore, the responsibilities associated with this position will evolve and grow in accordance with LPFCH's business needs and growth plans. More specifically, the incumbent may be required to perform additional and/or different responsibilities based on the future growth plans for the Foundation. The Foundation strives to embody its cultural touchstones: mission-first, good of the whole, bold and bendy, sweat the big stuff, make it happen, and community matters. Our Foundation values the unique qualities each of us brings to our team and community. We take pride in cultivating a workplace where every voice is heard and each of us has the opportunity to achieve our fullest potentialso that together, we can make meaningful impact on the health outcomes for children and their families. We are guided by the following principles: uphold integrity and professionalism in all our actions, foster a welcoming and supportive culture, embrace unique perspectives and contributions, and interact with compassion, openness, and an eagerness to learn. The Lucile Packard Foundation for Children's Health is an Equal Opportunity Employer.