CareQuest Institute for Oral Health
Overview
Executive Assistant to support the Administrative Support Team and senior leadership. Provides direct support with strong judgement, efficiency, and proactive problem-solving. Acts independently with limited supervision to maintain smooth functioning of the department. Primary Job Responsibilities
Manage the day-to-day administrative affairs of the executive’s office, scheduling all appointments and commitments within complex calendars, preparing background information and supporting documents for meetings, conferences, interviews, etc. Organize and facilitate details of in-person meetings, including meeting rooms, meals, and teambuilding activities. Track deadlines and ensure deliverables are met amidst changing near-term priorities. Make and review travel arrangements, prepare itineraries, confirm lodging/transportation, and process travel reconciliations. Track expenses and prepare expense reports; submit invoices as necessary and ensure successful payment and filing. Compose and produce correspondence, reports, presentations, and forms; edit and proofread documents for accuracy. Coordinate weekly meetings, including preparing agendas and minutes. Maintain SharePoint organization for supported teams and stay informed on company policies, clients, and operations. Handle sensitive information with confidentiality and maintain related files and records. Greet visitors and provide a seamless office experience; facilitate information flow between internal and external contacts on the organization’s plans and priorities. Other projects as assigned by the manager. Qualifications
Associate degree preferred 5+ years of related experience including executive assistance Ability to work independently and exercise judgment within defined practices and policies Strong organizational skills with the ability to prioritize and manage multiple projects Polished professional demeanor Excellent written and verbal communication skills Ability to anticipate future needs based on past experience Discretion and ability to maintain confidentiality Ability to interact with individuals at all levels of the organization Ability to stay focused amid interruptions and work calmly under pressure Proficiency with PC applications (MS Office, including SharePoint) Physical Demands
Effective communication abilities Manual dexterity and sitting for desk-based work (computer use) Ability to travel or move within and outside serviced facilities as required Work primarily in an office environment The statements shown in this description are not all-inclusive. They represent typical elements and criteria necessary to successfully perform this position. CareQuest Institute for Oral Health complies with applicable laws, regulations, and ethical standards and expects employees to report potential compliance or ethical issues to the designated Compliance Officer. The Affirmative Action Program supports reasonable accommodations for qualified individuals with disabilities or veterans. About Us
CareQuest Institute for Oral Health is a national nonprofit championing an equitable future in health. We work across grantmaking, research, health improvement programs, policy and advocacy, education, and leadership in dental benefits and care delivery. We collaborate with thought leaders, providers, patients, and stakeholders to transform oral health care access and equity. Learn more at carequest.org.
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Executive Assistant to support the Administrative Support Team and senior leadership. Provides direct support with strong judgement, efficiency, and proactive problem-solving. Acts independently with limited supervision to maintain smooth functioning of the department. Primary Job Responsibilities
Manage the day-to-day administrative affairs of the executive’s office, scheduling all appointments and commitments within complex calendars, preparing background information and supporting documents for meetings, conferences, interviews, etc. Organize and facilitate details of in-person meetings, including meeting rooms, meals, and teambuilding activities. Track deadlines and ensure deliverables are met amidst changing near-term priorities. Make and review travel arrangements, prepare itineraries, confirm lodging/transportation, and process travel reconciliations. Track expenses and prepare expense reports; submit invoices as necessary and ensure successful payment and filing. Compose and produce correspondence, reports, presentations, and forms; edit and proofread documents for accuracy. Coordinate weekly meetings, including preparing agendas and minutes. Maintain SharePoint organization for supported teams and stay informed on company policies, clients, and operations. Handle sensitive information with confidentiality and maintain related files and records. Greet visitors and provide a seamless office experience; facilitate information flow between internal and external contacts on the organization’s plans and priorities. Other projects as assigned by the manager. Qualifications
Associate degree preferred 5+ years of related experience including executive assistance Ability to work independently and exercise judgment within defined practices and policies Strong organizational skills with the ability to prioritize and manage multiple projects Polished professional demeanor Excellent written and verbal communication skills Ability to anticipate future needs based on past experience Discretion and ability to maintain confidentiality Ability to interact with individuals at all levels of the organization Ability to stay focused amid interruptions and work calmly under pressure Proficiency with PC applications (MS Office, including SharePoint) Physical Demands
Effective communication abilities Manual dexterity and sitting for desk-based work (computer use) Ability to travel or move within and outside serviced facilities as required Work primarily in an office environment The statements shown in this description are not all-inclusive. They represent typical elements and criteria necessary to successfully perform this position. CareQuest Institute for Oral Health complies with applicable laws, regulations, and ethical standards and expects employees to report potential compliance or ethical issues to the designated Compliance Officer. The Affirmative Action Program supports reasonable accommodations for qualified individuals with disabilities or veterans. About Us
CareQuest Institute for Oral Health is a national nonprofit championing an equitable future in health. We work across grantmaking, research, health improvement programs, policy and advocacy, education, and leadership in dental benefits and care delivery. We collaborate with thought leaders, providers, patients, and stakeholders to transform oral health care access and equity. Learn more at carequest.org.
#J-18808-Ljbffr