Omidyar Network
About Omidyar Network
Omidyar Network is a philanthropic organization whose mission is to bend the arc of the digital revolution toward shared power, prosperity, and possibility. Digital technology is a powerful and ubiquitous force that, harnessed wisely, makes wondrous things happen. We believe in working together to guide tech's trajectory intentionally. Our vision is for our shared humanity to steer our digital future. So far, we have committed more than $1.94 billion to initiatives that share our vision. We engage, partner, and fund some of the world\'s brightest thinkers and innovators to guide our digital future toward the greatest good for the greatest number of people.
Overview Your primary role will be to serve as a trusted partner to members of our executive team, including our Chief Operating Officer (COO) and our Senior Vice President, Programs and Policy. You will anticipate their needs, protect their time, support strategic initiatives and/or special projects. You will lead our DC office operations and play an active role in shaping our culture, working in-person Monday – Friday in our downtown office location. This will include ownership of our visitor management processes, vendor and building partnerships, and supporting facilities operations. You will cultivate office culture and manage the planning and execution of both onsite and offsite gatherings/events.
This role requires excellent strategic thinking, organization, communications and project management skills, coupled with a high level of sound judgment and professionalism.
Responsibilities
Executive Support, Partnership & Special Projects (40%)
- Provide world-class support to 1-2 senior leaders (including COO & SVP, Strategic Partnerships and SVP, Programs and Policy), anticipating needs, protecting their time, and supporting key strategic initiatives. This includes:
Support on key strategic initiatives and special projects (e.g., managing the logistics and planning for a team offsite)
Strengthen executive prioritization by tracking tasks and follow up
Serve as a gatekeeper supporting high-profile relationships and communications with internal and external partners
Coordinate complex calendars and inboxes across multiple parties and time zones
Ensure leaders are well prepared for meetings and travel (research, logistics, travel arrangements, visa information, etc.)
Provide backup coverage for the Executive Assistant that supports ON’s CEO and President
Team Engagement & Events (30%)
– Initiate and plan team-wide events, lunches and connection opportunities. Play a strategic role for cross-team connection and culture-building, including support for offsites and events. Support with onboarding of new team members.
Office Management (30%)
- Lead ON’s DC Office operations, ensuring that our space and norms align with our values and strategy. Propose and implement improvements to our office space, systems and processes.
Visitor Management – Manage office visitor processes and norms; act as the first point of contact to provide a professional and welcoming experience.
Vendor Relationships – Facilitate relationships and processes for ON’s office vendors and on-site building relationships; manage tracking, ordering, and inventory of office supplies; solicit and aggregate staff feedback.
Facilities Operations – Partner with IT and Facilities to support building safety, security, and use policies, procedures, and systems.
Location & Compensation This position is based in Washington, D.C. and requires in-office presence Monday - Friday from 8:30 a.m. to 4:30 p.m. ET. Employees must reside within 100 miles of ON’s Washington, D.C. office location (including Maryland and Virginia). Candidates must have current U.S. work authorization.
This is a full-time, non-exempt position with competitive pay and benefits, including health care (medical/dental/vision), paid time off, and a generous employer 401k contribution. Salary range: $93,600 - $117,000. New hires generally start at the midpoint of this range.
What You\'ll Bring To The Team
Minimum of 5 years of experience in office operations, executive support, project management and/or facilities management
Executive support experience: track record of supporting senior executives in fast-paced environments
Strong project management skills: ability to manage multiple priorities, anticipate needs, and communicate with clarity and diplomacy
Proactive problem solver and self-starter: able to bring calm and clarity to complex situations
Outstanding communicator and culture builder: people-first communicator; fosters a warm and inclusive environment
Expert calendaring and prioritization skills: success managing complex schedules across leaders, time zones, and external partners
This position requires the ability to lift up to 25 pounds, move office/event supplies, and occasionally climb stairs or adjust office furniture. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Omidyar Network is an equal opportunity employer and welcomes people from all experiences, abilities, and perspectives to apply. We believe that diversity of backgrounds and views strengthens problem solving and innovation in technology and governance.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
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Omidyar Network is a philanthropic organization whose mission is to bend the arc of the digital revolution toward shared power, prosperity, and possibility. Digital technology is a powerful and ubiquitous force that, harnessed wisely, makes wondrous things happen. We believe in working together to guide tech's trajectory intentionally. Our vision is for our shared humanity to steer our digital future. So far, we have committed more than $1.94 billion to initiatives that share our vision. We engage, partner, and fund some of the world\'s brightest thinkers and innovators to guide our digital future toward the greatest good for the greatest number of people.
Overview Your primary role will be to serve as a trusted partner to members of our executive team, including our Chief Operating Officer (COO) and our Senior Vice President, Programs and Policy. You will anticipate their needs, protect their time, support strategic initiatives and/or special projects. You will lead our DC office operations and play an active role in shaping our culture, working in-person Monday – Friday in our downtown office location. This will include ownership of our visitor management processes, vendor and building partnerships, and supporting facilities operations. You will cultivate office culture and manage the planning and execution of both onsite and offsite gatherings/events.
This role requires excellent strategic thinking, organization, communications and project management skills, coupled with a high level of sound judgment and professionalism.
Responsibilities
Executive Support, Partnership & Special Projects (40%)
- Provide world-class support to 1-2 senior leaders (including COO & SVP, Strategic Partnerships and SVP, Programs and Policy), anticipating needs, protecting their time, and supporting key strategic initiatives. This includes:
Support on key strategic initiatives and special projects (e.g., managing the logistics and planning for a team offsite)
Strengthen executive prioritization by tracking tasks and follow up
Serve as a gatekeeper supporting high-profile relationships and communications with internal and external partners
Coordinate complex calendars and inboxes across multiple parties and time zones
Ensure leaders are well prepared for meetings and travel (research, logistics, travel arrangements, visa information, etc.)
Provide backup coverage for the Executive Assistant that supports ON’s CEO and President
Team Engagement & Events (30%)
– Initiate and plan team-wide events, lunches and connection opportunities. Play a strategic role for cross-team connection and culture-building, including support for offsites and events. Support with onboarding of new team members.
Office Management (30%)
- Lead ON’s DC Office operations, ensuring that our space and norms align with our values and strategy. Propose and implement improvements to our office space, systems and processes.
Visitor Management – Manage office visitor processes and norms; act as the first point of contact to provide a professional and welcoming experience.
Vendor Relationships – Facilitate relationships and processes for ON’s office vendors and on-site building relationships; manage tracking, ordering, and inventory of office supplies; solicit and aggregate staff feedback.
Facilities Operations – Partner with IT and Facilities to support building safety, security, and use policies, procedures, and systems.
Location & Compensation This position is based in Washington, D.C. and requires in-office presence Monday - Friday from 8:30 a.m. to 4:30 p.m. ET. Employees must reside within 100 miles of ON’s Washington, D.C. office location (including Maryland and Virginia). Candidates must have current U.S. work authorization.
This is a full-time, non-exempt position with competitive pay and benefits, including health care (medical/dental/vision), paid time off, and a generous employer 401k contribution. Salary range: $93,600 - $117,000. New hires generally start at the midpoint of this range.
What You\'ll Bring To The Team
Minimum of 5 years of experience in office operations, executive support, project management and/or facilities management
Executive support experience: track record of supporting senior executives in fast-paced environments
Strong project management skills: ability to manage multiple priorities, anticipate needs, and communicate with clarity and diplomacy
Proactive problem solver and self-starter: able to bring calm and clarity to complex situations
Outstanding communicator and culture builder: people-first communicator; fosters a warm and inclusive environment
Expert calendaring and prioritization skills: success managing complex schedules across leaders, time zones, and external partners
This position requires the ability to lift up to 25 pounds, move office/event supplies, and occasionally climb stairs or adjust office furniture. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Omidyar Network is an equal opportunity employer and welcomes people from all experiences, abilities, and perspectives to apply. We believe that diversity of backgrounds and views strengthens problem solving and innovation in technology and governance.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
#J-18808-Ljbffr