SB CLINICAL PRACTICE MANAGEMENT PLAN INC
Fellowship Program Coordinator
SB CLINICAL PRACTICE MANAGEMENT PLAN INC, Stony Brook, New York, United States, 11790
Overview
Fellowship Program Coordinator - Stony Brook Internists, UFPC. Location: Stony Brook, NY. Schedule: Full Time. Days/Hours: Monday - Friday; 8:30 AM - 5:00 PM. Pay: $25.27 - $31.58 per hour. Summary: The Administrative Assistant/Fellowship Program Coordinator provides general secretarial, administrative and office management support to the Administrator for the physicians within the clinical practice and the Fellowship Program Director. Responsibilities
Prepares correspondences and distributes as needed. Prepares and submits requisitions and required documentation for payment of invoices for departmental and clinical practice expenses. Serves as liaison for department and clinical practice with Purchasing, Accounts Payable, and CPMP. Maintains attendance of department staff, physicians, and fellows. Maintains Fellowship Program information to fellowship applicants. Coordinates the fellowship application review process. Updates and monitors the New Innovations database to track procedure logs, duty hours, schedules, evaluations, compliance, etc. Provides Medical Staff Office and Medical School Dean’s Office with required documentation for each year of fellowship, inclusive of those fellows entering, being re-appointed, and completing program. Assists Program Director/Chairman with preparation of the accreditation review of the fellowship program. Maintains communication with staff of affiliate hospitals. Coordinates the rotation of medical students with Academic Affairs. Attends monthly GME meetings and Residents Review Committee meetings. Participates in various meetings and takes meeting minutes. Assists Chairman’s office with onboarding new residents. Responsible for Fellows/Residents timekeeping via KRONOS. Maintains Fellows/Residents ongoing certifications. Participates in event planning as needed. Maintains Chief’s/Faculty calendars. Financial reports / grants. Liaison with Chairman’s office regarding website content. Edits/Administers Divisional Newsletter. Maintains Alumni faculty/fellow database. Coordinates the processing of all Human Resource documentation related to the hiring, transfer, and termination of Fellows. Provides ongoing support for the Fellowship/Residency including arrangement of meetings, Webads, annual in-service exams, program reviews, site visits and other administrative functions related to the programs. Coordinates and monitors application information and documents through the Electronic Residency Application System (ERAS) and assists program directors with recruitment process including scheduling, catering, and may include setting up interviews on a virtual format such as Zoom or Teams. Answers phones and performs general office duties. Special projects for the Department Administrator, Chairman, and physicians. Performs all other duties as assigned by management. Assists with site visit process as necessary. Required Education & Qualifications
High School or GED. Three (3) years of progressively responsible administrative experience, of which two (2) years must be in a medical/healthcare setting. Proficiency in Microsoft Office, Outlook and/or Google apps. Good interpersonal and communication (written and oral) skills. Preferred Qualifications
Associate’s degree. Progressive administrative experience totaling 4 or more years. Prior experience with databases. Completion of secretarial course is desirable. Prior experience in the academic medical center setting. Experience with New Innovations, ERAS and knowledge of ACGME. Physical Demands
The position is largely sedentary and requires the employee to remain stationary for a majority of the day. The employee must be able to communicate with patients, staff and medical providers and exchange accurate information in those situations. Any additional physical demands will be outlined by management. Equal Employment Opportunity
CPMP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected status. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall and transfer, leaves of absence, compensation and training. CPMP expressly prohibits any form of workplace harassment based on protected characteristics. Improper interference with the ability of CPMP’s employees to perform their job duties may result in discipline up to and including discharge.
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Fellowship Program Coordinator - Stony Brook Internists, UFPC. Location: Stony Brook, NY. Schedule: Full Time. Days/Hours: Monday - Friday; 8:30 AM - 5:00 PM. Pay: $25.27 - $31.58 per hour. Summary: The Administrative Assistant/Fellowship Program Coordinator provides general secretarial, administrative and office management support to the Administrator for the physicians within the clinical practice and the Fellowship Program Director. Responsibilities
Prepares correspondences and distributes as needed. Prepares and submits requisitions and required documentation for payment of invoices for departmental and clinical practice expenses. Serves as liaison for department and clinical practice with Purchasing, Accounts Payable, and CPMP. Maintains attendance of department staff, physicians, and fellows. Maintains Fellowship Program information to fellowship applicants. Coordinates the fellowship application review process. Updates and monitors the New Innovations database to track procedure logs, duty hours, schedules, evaluations, compliance, etc. Provides Medical Staff Office and Medical School Dean’s Office with required documentation for each year of fellowship, inclusive of those fellows entering, being re-appointed, and completing program. Assists Program Director/Chairman with preparation of the accreditation review of the fellowship program. Maintains communication with staff of affiliate hospitals. Coordinates the rotation of medical students with Academic Affairs. Attends monthly GME meetings and Residents Review Committee meetings. Participates in various meetings and takes meeting minutes. Assists Chairman’s office with onboarding new residents. Responsible for Fellows/Residents timekeeping via KRONOS. Maintains Fellows/Residents ongoing certifications. Participates in event planning as needed. Maintains Chief’s/Faculty calendars. Financial reports / grants. Liaison with Chairman’s office regarding website content. Edits/Administers Divisional Newsletter. Maintains Alumni faculty/fellow database. Coordinates the processing of all Human Resource documentation related to the hiring, transfer, and termination of Fellows. Provides ongoing support for the Fellowship/Residency including arrangement of meetings, Webads, annual in-service exams, program reviews, site visits and other administrative functions related to the programs. Coordinates and monitors application information and documents through the Electronic Residency Application System (ERAS) and assists program directors with recruitment process including scheduling, catering, and may include setting up interviews on a virtual format such as Zoom or Teams. Answers phones and performs general office duties. Special projects for the Department Administrator, Chairman, and physicians. Performs all other duties as assigned by management. Assists with site visit process as necessary. Required Education & Qualifications
High School or GED. Three (3) years of progressively responsible administrative experience, of which two (2) years must be in a medical/healthcare setting. Proficiency in Microsoft Office, Outlook and/or Google apps. Good interpersonal and communication (written and oral) skills. Preferred Qualifications
Associate’s degree. Progressive administrative experience totaling 4 or more years. Prior experience with databases. Completion of secretarial course is desirable. Prior experience in the academic medical center setting. Experience with New Innovations, ERAS and knowledge of ACGME. Physical Demands
The position is largely sedentary and requires the employee to remain stationary for a majority of the day. The employee must be able to communicate with patients, staff and medical providers and exchange accurate information in those situations. Any additional physical demands will be outlined by management. Equal Employment Opportunity
CPMP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected status. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall and transfer, leaves of absence, compensation and training. CPMP expressly prohibits any form of workplace harassment based on protected characteristics. Improper interference with the ability of CPMP’s employees to perform their job duties may result in discipline up to and including discharge.
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